4_IFB_STP-SW-SCS-26_Exh_C_Usage_Report_Template.xlsx

This is a Contract Usage Report Template for the State of California's Invitation for Bid (IFB) STP-SW-SCS-26 for Structured Cabling Materials and Services. The template is designed for contractors to report quarterly on contract utilization across state departments and local government entities. The reporting document captures purchase order details, including ordering agency names, purchase order numbers and dates, and original PO amounts, along with corresponding invoice information including invoice numbers, dates, and amounts billed. The template includes a calculation mechanism to track variances between invoiced amounts and original purchase order amounts, displaying both dollar and percentage differences. This structured reporting format enables the State of California to monitor contractor performance and billing accuracy across multiple ordering agencies throughout the contract period.

The Contract Usage Report Template provides a standardized format for contractors to document material and labor purchases by item description, with columns for tracking invoice dates and amounts against original purchase order values. The template includes detailed instructions for each reporting column, specifying required formats as variable character text, dates, and currency amounts. Contractors must complete this report on a quarterly basis, submitting detailed information that allows the State to reconcile invoiced amounts with authorized purchase orders and identify any billing discrepancies. This reporting mechanism serves as a key compliance and financial management tool under the structured cabling contract, ensuring transparency in contractor billing practices and expenditure tracking across participating state and local government agencies.