0A._Pre-Solicitation_Instructions_SCS.pdf

PRE-SOLICITATION INSTRUCTIONS

The California Department of Technology (CDT) Office of Statewide Technology Procurement (OSTP) requests feedback and/ or questions on the following Pre- Solicitation documents for the:

Invitation for Bid (IFB) for Structured Cabling Material and Services (SCS) – Statewide Contract

Pre-Solicitation documents including:

1. Pre-Solicitation Instructions for SCS

2. Pre-Solicitation Feedback Template SCS

3. eVAQ Manual for Vendors

4. Pre-Solicitation IFB for SCS

5. Attachment 11 Bidder Qualifications form

6. Exhibit B Price Catalog

7. Exhibit C Usage Report Template

8. General Provisions -Telecommunications (Revised 06/06/2025)

Please note these documents are drafts and may be subject to change.

INSTRUCTIONS FOR FEEDBACK AND QUESTIONS

All feedback and requests for confidential meetings must be sent to the Procurement Officer by February 19, 2026, at 10:00 am.

This pre-solicitation allows for interested vendors to review a draft version of the IFB prior to its official release. The State is seeking vendor feedback on the draft IFB in the following areas:

1. Identification of requirements that are too restrictive or would prohibit your company from bidding and the suggested modification

2. Areas of ambiguity or inconsistencies within the draft IFB

3. Assumptions your company will make when preparing an IFB response

4. Items the State should consider that are not included in this draft IFB

* The list above is not intended to limit the parameters of your comments and questions. You are encouraged to comment on anything in the documents.

TO: All Interested Parties RE: Pre-Solicitation Feedback DATE: January 30, 2026

TEMPLATE FOR FEEDBACK AND/OR QUESTION SUBMITTAL

To provide feedback and participate in confidential discussions, Vendors must submit a written request via email to the Procurement Officer identified below and provide feedback using the Feedback Form provided with the Pre-Solicitation Instructions. The email must include the following:

1. IFB SCS Pre-Solicitation

2. Vendor name, contact person, telephone number, and email address

3. A statement indicating whether your company would like a confidential discussion to discuss feedback on the pre-solicitation

4. List of proposed attendees, their titles and email addresses that will participate on behalf of the vendor in the confidential discussion (up to five (5) participants).

Confidential discussions may be scheduled by the state to occur in March 2026.

Vendors will be notified of their scheduled confidential discussion time by email. All confidential discussions will be held via Microsoft Teams. Each vendor’s confidential discussions will be no more than 60 minutes in length.

Submitting feedback and/or questions regarding this Pre-Solicitation is not required to participate in the anticipated IFB that may follow.

Although providing feedback is important and strongly encouraged, the state makes no commitment to making changes based on the feedback it receives. CDT-OSTP is not required to respond to questions submitted.

Participants are admonished that any written responses to this Pre-Solicitation may be subject to the Public Records Act.

The CDT Procurement Officer requests the use of the attached Feedback Template by the Vendor when submitting questions and feedback.

Instructions are listed as follows:

Vendor Name – Please provide your firm name.

Contact Person – Provide the name of the person to contact if the State needs clarification about the question or feedback.

Contact Phone Number and Email – Provide the email and phone number (including area code) for the listed contact person.

CONTACT

DISCLAIMER

Subject Area – Provide the subject area/document (e.g. Exhibit A Statement of Work) in the IFB that your comment is related to

SOW Section/Requirement # - provide Statement of Work section number or Requirement number.

Recommendations, Questions or Comments – Provide your comments, questions or recommendations/concerns related to the subject area of the IFB.

Expand or reduce the number of rows to accommodate the amount of questions / feedback of each submission.

Lauren Neisen, Procurement Officer

California Department of Technology

Office of Statewide Technology Procurement

Lauren.Neisen@state.ca.gov

(916) 205-4836

Michelle Cruz, Secondary Procurement Officer California Department of Technology Office of Statewide Technology Procurement Michelle.Cruz@state.ca.gov

(916) 800-2027

This Pre-Solicitation is issued for informational and planning purposes only and does not constitute a solicitation. A response to this Pre-Solicitation is not an offer and cannot be accepted by CDT to form a binding contract. Interested Bidders are solely responsible for all expenses associated with responding to this Pre-Solicitation.

mailto:Lauren.Neisen@state.ca.gov mailto:cristina.brinzei@state.ca.gov mailto:Michelle.Cruz@state.ca.gov