4- Evalualtion Criteria 36C24821Q0565.docx

EVALUATION CRITERIA

PART 1 ‐ GENERAL INFORMATION

PART 2 – PRICE EVALUATION

2.1 Price proposals will be evaluated and ranked according to total price, from lowest to highest.

Note: Offers that are not technically acceptable cannot be selected, regardless of price.

2.2 This Request for Proposals includes option periods. The contracting officer shall evaluate all option periods contained in the solicitation, not to exceed 5 years.

NOTE: The Government will evaluate its option to extend services (FAR Clause 52.217-8) by adding 6 months of the offeror’s final option period price to the offeror’s total price.

2.3 Offerors submitting price proposals in response to this solicitation do so with the complete and full understanding that the Government reserves the right to publically announce the total contract award amount.

PART 3 – TECHNICAL EVALUATION

3.1 The Technical Proposal Evaluation consists of three (3) subfactors.

Offerors shall address the following subfactors in their narrative to include:

Management Plan:

Offers shall outline and describe their technical plan to provide the services outlined in the performance work statement, to ensure the offeror’s ability to meet the agency’s needs. Proposals shall describe the management and staffing plans and describe how they demonstrate the offeror’s approach for providing the resources necessary to maintain service quality levels, staffing levels, training, risk management, emergency response time.

Regulatory Compliance:

The Contractor shall demonstrate their ability to perform and provide the delivery of medical grade liquid bulk oxygen by supplying any/all documentation which supports their ability meet all applicable Federal and State agency rules and regulations (Federal and State), which would require that the contractor submitting an offer related to the associated solicitation possess/hold and maintain current/active licensure to provide medical grade liquid bulk oxygen in the state of Florida. This license must be in the name of the contractor submitting the offer in response to the solicitation. This licensure would adequately demonstrate their ability to perform and provide for delivery of all liquid bulk oxygen specifically required by the West Palm Beach VAMC in accordance with the Performance Work Statement and as specified in the price schedule.

Quality Control Plan:

Offers shall describe their techniques for maintaining quality control for their products.

The proposal shall describe the Offeror's approach for instituting and maintaining a capability to ensure the quality and integrity of services/products, including at least: (1) management and task controls to assure work will be completed as required; (2) contingency plans for identifying and correcting problems; (3) and steps that would be taken to assure timely delivery of quality products.

The government will consider the completeness of the offeror’ s information, their understanding of the requirement, the offeror’ s assessment of the objectives to be accomplished and methodology for accomplishing the requirement and determine it to be acceptable or not acceptable.

TECHNICAL RATINGS

PAST PERFORMANCE

In accordance with FAR 15.305, the offerors may provide up to five (5) references of their performance providing Bulk Oxygen services within the last three years having the same magnitude and complexity as this requirement.

The offerors shall provide the following information as a minimum:

· Contract Number

· Dollar Value

· Dates of performance

· Name of Contracting Agency/Hospital

· Point of Contact at that Agency/Hospital

· Point of Contact information (i.e. email address, telephone number, etc.)

· A brief description of the work effort sufficient to demonstrate the relationship between the reference contract and the proposed effort.

· Relevant past performance is defined as past performance providing the same or similar services having the same magnitude and complexity as the requirement being solicited. Recency is defined as having occurred within the last three years.

· The combination of relevancy and recency, and performance documented by the information collected by the Government, will result in one of the following ratings:

PAST PERFORMANCE RATINGS

PART 4 – OFFER PREPARATION INFORMATION

The Department of Veterans Affairs (VA) utilizes the Electronic Contract Management System (eCMS) as the method of creating and storing contractual documents and contract files. All documents are scanned and digitally stored on this system as this is the official contract file. Paper copy contract files are no longer maintained by the VA. Offers in binders are routinely separated for scanning purposes resulting in this office having to dispose of vendor supplied binders. Subsequently, there is a large probability that vendor supplied binders will end up in the local landfill. The Contracting Officer prefers a more Earth friendly submission of price and technical offers from vendors.

Use of more earth friendly recyclable products for preparing price and technical proposals is highly encouraged. Please do not staple proposals together as staples cause scanner jamming issues.

4.1 Offerors shall follow the instructions contained herein to assure timely and equitable evaluation of proposals.

Offerors are required to meet all solicitation requirements, terms and conditions, representations and certifications and acknowledge receipt of all amendments to the solicitation. Failure to meet a requirement may result in an offer being ineligible for award and being considered non‐responsive.

4.2 Offer Format: Offers shall not to exceed 50 total pages and shall include:

1. Price

2. Technical

3. Past Performance (Questionnaire Completed and Included with submission)

The Past Performance may be combined with the Technical offer provided each are clearly separated and each are clearly identified in the Table of Contents.

4.3 Price Format:

· Completed price schedules. Acknowledged receipt of amendments.

4.4 Technical Format: The following format shall be used:

· Cover page with Solicitation Number, Project Title

· Table of Contents

· Vendor’s technical plan in accordance with Part 3 (above).

· Vendors should provide enough information to address those areas in Part 3 in order for the Department of Veterans Affairs to review the technical proposal and reach a conclusion.

THE TECHNICAL INFORMATION PROVIDED SHALL NOT MAKE ANY REFERENCE TO PRICE

4.5 Past Performance Format: The following information will be provided as a minimum:

· Contract Number

· Dollar Value

· Dates of performance

· Name of Contracting Agency/Hospital

· Point of Contact at that Agency/Hospital

· Point of Contact information (i.e. email address, telephone number, etc.)

· A brief description of the work effort sufficient to demonstrate the relationship between the reference contract and the proposed effort.

5. Limitations of Subcontracting form

· Fill the Limitations of Subcontracting form and return with proposal submission

PART 5 ‐ QUESTIONS

All questions regarding this solicitation must be in writing and may be sent by e‐mail to Malcolm.davis@va.gov Questions must be received no later than 5:00 PM local time, March 12, 2021. Local time is defined as the time in West Palm Beach, FL. No further questions will be accepted after that date and time. Questions will be responded no later than 5:00 PM local time, March 14, 2021.

You are reminded that representatives from your company SHALL NOT contact any West Palm Beach Medical Center personnel to discuss this RFP during this solicitation process. All questions and concerns regarding this solicitation shall be directed to the Contracting Officer.

PART 6 – RFQ SUBMISSION INFORMATION

https://www.sam.gov/portal/public/SAM/

PART 7 ‐ BASIS FOR AWARD

Award(s) will be made to lowest price technically acceptable offeror. Offerors are cautioned to submit sufficient information and in the formats specified in the above instructions. Communication conducted to resolve minor or clerical errors would not constitute discussions and the Contracting Officer reserves the right to award a contract without the opportunity for revisions to any offer received.

Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.