4._IFB_Narrative_Response_0000035398.xlsx
XLSX spreadsheet 28 KB Posted
- Attached to
- Cooking Fats and Oil
- Solicitation number
- 0000035398
- Issued by
- California
About this file
This is an Administrative Evaluation Worksheet for an Invitation For Bid (IFB) issued by the California Department of General Services, Procurement Division for a Statewide Contract to supply Cooking Fats and Oils, including margarine, shortening, and salad oil. The contract term is two years with two one-year extension options available. The contract is mandatory for use by all State of California departments, and award will be made by group. The worksheet outlines comprehensive administrative and technical requirements that bidders must meet, including submission of a cover letter, technical questionnaire, pricing workbook, narrative response, distribution plan, Secretary of State registration documentation, seller permit number, bidder declaration form, and various California Civil Rights Laws and Iran Contracting Act certifications. Additional required documents include PCRC certification workbook, seller's permit copy, customer reference forms, authorized reseller letters, Federal debarment certification, and GenAI disclosure notification.
The evaluation worksheet details compliance requirements across multiple California-specific regulatory frameworks, including the Darfur Contracting Act, Target Area Contract Preference Act (TACPA), and the California Small Business and Disabled Veteran Business Enterprise (DVBE) programs. Bidders must certify compliance through multiple verification sources, including the California Secretary of State, Department of Tax and Fee Administration, California Franchise Tax Board, and the State Treasurer's office. The worksheet addresses preferences and incentives available to certified small businesses, DVBEs, and TACPA-qualified entities. Additionally, bidders are required to disclose whether they intend to utilize Generative AI in deliverables or contract performance, whether they conduct business outside the United States, and their acceptance of Cal Card payment methods. The evaluation framework includes questions regarding California-grown agricultural products and Kosher and Halal certifications for informational purposes.
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Other files
| File | Type | Posted |
|---|---|---|
| 7._Northern-Southern_Institution_Listing.docx | DOCX document | |
| 1._Pricing_Worksheet_0000035398.xlsx | XLSX spreadsheet | |
| 6._Food_Safety_Information_Listing.docx | DOCX document | |
| 0.__IFB_0000035398.docx | DOCX document | |
| 00._FAU_APP_Front_Page.docx | DOCX document | |
| 3._8945-BS-0253977_(2).pdf | ||
| 2._8945-BS-0253977_(1).pdf | ||
| 5._Estimated_Institution_Usage.xlsx | XLSX spreadsheet |
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Text version
Bidder Name
| Event ID XXXXXXXX | Administrative Evaluation Worksheet |
| Administrative Evaluation |
Bidder: Evaluator: Buyer Name
| IFB Response to Administrative Requirements | |||||
| IFB Section | Description of Requirement | Type | Included (Y/N) | Compliant (Y/N) | Notes |
| Required with Bid Submittal | |||||
| Agreement Cover Letter | M | ||||
| Attachment 2A - Technical Questionnaire | M | ||||
| Attachment 1 – Pricing Workbook | M | ||||
| Attachment 3 - Narrative Response | M | ||||
| Distribution Plan (on Attachment 3 - Narrative Response) | M | ||||
| Secretary of State (SOS) Registration (on Attachment 3 - Narrative Response) | |||||
| Seller Permit Number (on Attachment 3 - Narrative Response) https://onlineservices.cdtfa.ca.gov/ | M | ||||
| Bidder Declaration Form | M | ||||
| California Civil Rights Laws Certification | M | ||||
| Iran Contracting Act | M | ||||
| Required within 5 days after notification from the State | |||||
| Technical Literature | M | ||||
| PCRC Certification Workbook | M | ||||
| Copy of Seller’s Permit | M | ||||
| Customer Reference Form | M | ||||
| Authorized Reseller Letter (OEM letterhead, current, signed) | M | ||||
| Darfur Contracting Act | M | ||||
| Federal Debarment Certification | M | ||||
| GenAI Disclosure Notification | M | ||||
| Payee Data Record (STD 204) (Check if Supplier is in FI$Cal. If not, follow Create Supplier process) | M | ||||
| Required with the bid response only if the Bidder and/or subcontractor is a certified SB/DVBE and/or Bidder is claiming a preference or incentive | |||||
| Disabled Veteran Business Enterprise Declaration Form DGS PD 843 | M | ||||
| Target Area Contract Preference Act (TACPA), request form (Std. 830) | M | ||||
| Manufacturer’s Summary, form (DGS PD 525) for goods only | M | ||||
| Bidder’s Summary, form (DGS PD 526) for goods and services | M | ||||
| Preferences/Incentives | |||||
| DVBE Incentive | NM | ||||
| Small Business Preference | NM | ||||
| Compliance Checklist | |||||
| https://www.ftb.ca.gov/about-ftb/newsroom/top-500-past-due-balances/corporate-income-tax-list.html | M | ||||
| http://www.cdtfa.ca.gov/taxes-and-fees/top500.htm | M | ||||
| http://www.treasurer.ca.gov/financial/expatriate/corporations.asp | M | ||||
| https://www.dgs.ca.gov/PD/Resources/Page-Content/Procurement-Division-Resources-List-Folder/SB-DVBE-Program-Violations-and-Sanctions?search=suspended | M | ||||
| Search | California Secretary of State | M | ||||
| https://calrecycle.ca.gov/buyrecycled/trashbags/compliancelists/ | M | ||||
| Responses to Technical Requirements | |||||
| IFB Section | Description of Requirement | Type | Included (Y/N) | Compliant (Y/N) | Notes |
| Technical Requirements | |||||
| Do proposed products meet solicitation requirements? Attachment 2A - Technical Questionnaire | M | ||||
| Comments |
&"Arial,Bold"&11Appendix D&"Arial,Regular" http://www.cdtfa.ca.gov/taxes-and-fees/top500.htmhttp://www.treasurer.ca.gov/financial/expatriate/corporations.asphttps://www.dgs.ca.gov/PD/Resources/Page-Content/Procurement-Division-Resources-List-Folder/SB-DVBE-Program-Violations-and-Sanctions?search=suspendedhttps://calrecycle.ca.gov/buyrecycled/trashbags/compliancelists/https://www.ftb.ca.gov/about-ftb/newsroom/top-500-past-due-balances/corporate-income-tax-list.htmlhttps://bizfileonline.sos.ca.gov/search/business Narrative Response
| Department of General Services - Procurement Division | ||||
| Event ID 0000035398 | ||||
| Attachment 4, Narrative Response | ||||
| Bidder: | ||||
| Question # | Description of Requirement | IFB Section | Bidder's Response | |
| Response required with bid submittal | ||||
| 1 | In accordance with the Iran Contracting Act, does Bidder certify it is not on the current list of persons engaged in investment activities in Iran created by DGS? | |||
| Yes or No response only | 39 | |||
| 2 | In accordance with the Iran Contracting Act, does Bidder certify it is not a financial institution extending $20 million or more in credit to another person/vendor, for 45 days or more, if that other person/vendor will use the credit to provide goods or services in the energy sector in Iran and is identified on the current list of person engaged in investment activities in Iran created by DGS? |
Yes or No response only 3 Has Bidder obtained an exemption from the certification requirement under the Iran Contracting Act?
Yes or No response only If yes, submit documentation demonstrating the exemption approval with the bid response.
| 4 | Is the Bidder a California certified small business or small business/Nonprofit Veteran Services Agencies (SB/NVSA) claiming the small business preference? | ||
| Yes or No response only | 33 | ||
| 5 | Is the Bidder a non-small business claiming at least 25 percent small business subcontractor preference? | ||
| Yes or No response only | 33 | ||
| 6 | Is the Bidder claiming the Disabled Veteran Business Enterprise (DVBE) incentive? | ||
| Yes or No response only | 33 | ||
| 7 | Is the Bidder claiming a TACPA preference? | ||
| Yes or No response only | 33 | ||
| Response may be provided with bid submittal or within five (5) working days after notification from the State | |||
| 8 | Provide Bidder’s Secretary of State business number. | 27 | |
| 9 | Provide the California Department of Tax and Fee Administration Retailer’s Seller Permit number. | 27 | |
| 10 | Describe Bidder’s Distribution Plan | 35 | |
| 11 | Does Bidder intend to provide GenAI as a deliverable to the State or utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. | ||
| Yes or No response only | 40 | ||
| 12 | Has the Bidder conducted business outside of the United States in the last 3 years? |
Yes or No response only
| 37 | |||
| 13 | Will the Bidder allow the use of Cal Card in a resulting contract? Yes or No response only | 60 | |
| 14 | 10. | Are any proposed agricultural products grown or produced in California? If yes, list each California grown product and the percentage of the product that is California Grown. | |
| (Not an award factor, for informational purposes only) | n/a | ||
| 15 | Are any proposed products Kosher certified? If yes, list each Kosher certified product, or state that all proposed products are Kosher certified. | ||
| (Not an award factor, for informational purposes only) | n/a | ||
| 16 | Are any proposed products Halal certified? If yes, list each Halal certified product, or state that all proposed products are Halal certified. | ||
| (Not an award factor, for informational purposes only) | n/a | ||
| End of Sheet |
&11
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