4. Evaluation Factors for Award RFQ.pdf

(Attachment # 4)

REQUEST FOR PROPOSAL

NATIONAL VESSEL CONTRACT

SOLICITATION NO.: 15M50021RA4400013

EVALUATION FACTORS FOR AWARD

1. 52.212-2 EVALUATION - COMMERCIAL ITEMS (OCT 2014)

(a) The contract will be awarded to the responsible company whose proposal conforming to the solicitation will be most advantageous to the government, based on the evaluation of Technical Capability, Past Performance, and Price.

TECHNICAL CAPABILITY

PAST PERFORMANCE

PRICE

Technical and past performances, when combined, are significantly more important than cost or price.

(b) Options. The government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The government may determine that an offer is unacceptable if the option prices are significantly unbalanced.

Evaluation of options shall not obligate the government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

End of Provision

2. EVALUATION PROCESS

a) The evaluation process consists of three (3) components: (1) Price, (2) Past Performance, and (3) Technical Capability by way of Written Proposals and Site Visits if deemed appropriate. Even though there are three components, the contract will be awarded to the responsible company whose proposal conforming to the solicitation will be most advantageous to the government, based on the evaluation of Price, Past Performance, and Technical Capability.

b) Site visits may be conducted by the Technical Evaluation Board (TEB). If it is deemed necessary by the TEB, the contractor will be notified of the date and time. No rescheduling of site visits will be done unless determined necessary by the government to resolve unanticipated problems or delays encountered in the proposal process.

c) The best value determination will be made as follows:

The total evaluated price will be the determining factor for award among proposals that are considered substantially equal with regards to non-price factors. That is, where the USMS determines that the non-price factors of each offeror are not significantly different among competing proposals, then the proposal with the lowest evaluated price will be selected for award.

If the USMS determines that there are non-price factor differences among competitive proposals, then a more expensive proposal may be selected for award where the contracting officer determines that the value of the selected proposal is worth the price differential. USMS has the right to determine whether two or more technical proposals are "substantially equal" or whether any differences in technical score are "significant" for purposes of evaluating the overall merit of quotations.

Between acceptable quotations with a significant difference in technical merit, a determination will be made as to whether a higher-priced acceptable quotation warrants paying a premium in price for a superior technical quotation. The term premium, as used herein, means the difference in price between the lower-priced acceptable quotation and that quotation deemed superior from a technical standpoint.

The Government intends to evaluate proposals and make awards without discussions. Therefore, the offeror’s initial proposal shall contain their best terms from a technical, past performance, and price standpoint. The Government reserves the right to conduct discussions if later determined necessary by the Contracting Officer.

3. TECHNICAL CAPABILITY

a) Technical Capability will be presented to the government by means of a Written Proposal and via the government’s observations at a site visit if deemed appropriate and scheduled. The specific technical evaluation sub-factors, which must be addressed in the Written Proposal, are set forth below. The responses to each section of Technical Capability must contain an adequate description of the services being offered in sufficient detail for the Technical Evaluation Board (TEB) to determine that your company can meet the requirements of the solicitation. Any Offeror whose technical proposal is found to be unacceptable may be removed from further consideration for award at the discretion of the CO.

b) The Technical Capability factors and sub-factors as seen in attachment #3 will be used by the Technical Evaluation Board (TEB) to comparatively evaluate each company. All responses must be presented to the TEB in the Written Proposal, and the current or proposed storage facilities must be available for the TEB members to conduct a Site Inspection if deemed necessary in the evaluation process.

c) Your technical proposal should address all of the following:

A. FACILITY, STAFFING, AND SECURITY

(i) Your firm's current or proposed facilities meet the requirements of the SOW.

a. The offeror shall provide a schematic of the facility or proposed facility for the dry dock storage and the wet dock storage addressing the minimum square footage requirement needed, along with a copy of a signed Memorandum of Understanding (MOU) or Leasing Agreement for the facilities. The MOU should properly detail the requirements of the lease and timeframes equal to the length of the contract action.

(ii) Detail the Phase In/Out plan for contract transition (to include time period, security, equipment, personnel, etc.).

a. The offeror shall provide their process for the contract phase-in and for the contract phase out at the start and end of the contract. This process shall fully define the actions from the onset of the contract action to transfer existing assets from incumbent location to the new vessel facility, providing proper equipment, resources, and required security. Process should detail the phase out plan for the end of the contract action to include transfer of assets to a new facility, address record retention and current asset status.

(iii) Your workforce (including sub-lets), will meet the requirements of the SOW.

a. The offeror shall provide a list of employees and their job titles/descriptions that will be working on the proposed contract. All listed employees shall also include all applicable licenses and/or other professional certifications required to perform the contract actions as assigned. Include the subcontractor you are proposing to use.

(iv) Physical Security Plan in place at main storage facility to be used for the duration of the contract.

a. The offeror shall provide their physical security plan on how they plan to store our vessels securely. The plan should include, in full detail, all security measures to limit access, prevent loss, theft and/or damage. It should detail what types of systems will be used for the duration of the contract, access points, proposed users and any other relevant security measures related to the location.

(v) Provide resumes and professional certifications of all proposed personnel (to include office point of contact, auctioneers, etc.).

a. The offeror shall provide the resumes and professional certifications that provide their related experience to meet the needs of the SOW.

B. RELOCATION

(i) Provide proposed equipment for use to satisfy relocation requirements for all types of vessel sizes as per the SOW.

a. The offeror shall provide a list of equipment that they would use when relocating any size or type vessel during the contract period. The offeror should detail the ability to obtain any required equipment within a specified timeframe, their ability to secure additional equipment as needed. The detailed list should properly detail the types of equipment capacities, their use and any specialty requirements if needed.

(ii) Provide detailed plan of relocation process for transition of assets from incumbent facility to newly awarded facility.

a. The offeror shall provide the step-by-step process for the transition of the vessels from the previous contractor to the new contractor. This process should fall in line with the phase-in process as explained in full detail. The process should fully detail any logistics concerns, transportation requirements, insurance requirements, timeframes and any other relevant information to achieve the action.

(iii) Detail relocation plan upon receipt of the STO including time frames for relocating a vessel to be seized from its current location (not from incumbent storage facility) to the primary storage facility. Demonstrate ability to track and monitor all relocation activities.

a. The offeror shall provide their step-by-step process of how they would relocate a vessel upon notification from the USMS and in the process provide how they will track the vessel during the relocation process. This process should be a cradle to grave detailed report to include original initial assessment, mechanical inspection, crew requirements, necessary repairs as needed, navigational considerations, underway consideration, emergency issues that may arise and final arrival at the relocation destination.

C. INITIAL INTAKE

(i) Describe the dry dock initial intake process of a vessel.

a. The offeror shall provide their process for how they would intake a vessel that would be stored dry dock from the beginning of the intake until the end of the intake process. This process should detail the initial intake of a vessel, detailing services if vessel was wet docked or dry docked at onset, fully provide descriptive language as to prepare the vessel for dry dock, maintenance required through the duration of the storage period and detail removal from dry dock if so required.

(ii) Describe the wet dock initial intake process of a vessel.

a. The offeror shall provide their process for how they would intake a vessel that would be stored wet dock from the beginning of the intake until the end of the intake process. This process should detail the initial intake of a vessel, detailing services if vessel was wet docked or dry docked at onset, fully provide descriptive language as to prepare the vessel for long term wet dock storage, maintenance required through the duration of the storage period, electrical requirements, crew requirements if needed, and detail removal from wet dock if so required.

(iii) Provide a sample intake report with mechanical assessments for a large vessel (over 80 feet), a small pleasure craft (less than 30 feet) and a commercial fishing vessel.

a. The offeror shall provide three separate sample intake reports with the information from the vessels for review. These intake reports shall be in line with industry standard reporting for maritime assets.

(iv) Provide the methods of valuation for vessels.

a. The offeror shall provide how they will value the vessels that may come into USMS custody which could be any size and from a pleasure craft to a commercial fishing vessel. This process should be fully detailed as to the different valuation sources, their costs, their restrictions if any, and any other outside considerations (economic, industry factors) that may affect the ability to value a vessel.

(v) Describe process to inventory vessel and contents and subsequent removal of any non-vessel related property.

a. The offeror shall display how they would keep track of the vessel and the contents inside and outside that are considered part of the vessel and how would they remove these items and their proposed disposal of the items. This process should be consistent with transfer of any maritime asset from one owner to another owner, and should fully detail the inventory process, what would be inventoried and accounted for, what would happen to any personal property not chattel to the vessel, etc.

D. STORAGE, AND MAINTENANCE

(i) The contractor shall provide ability to obtain and maintain liability insurance commensurate with the value of asset inventory throughout the life of the contract.

(Example: Insurance quotation and policy documents)

a. The offeror shall provide proof of insurance for the noted value of the vessels from the pricing schedule. The proof can be a policy or email or documentation from the insurance company that they can be insured for the current inventory. This should be a fully documented report from an operating insurance provider with the indication that insurance will be obtained for the duration for the contract period. Policy documents should fully detail the insurance coverages, limits of liability, etc.

(ii) Demonstrate ability to track assets in contractor’s custody.

a. The offeror shall provide how they will be able to successfully track our vessels from the time of their custody until they reach their storage facility. Proposal should detail any inventory system that will be used, its ability to track assets in either static or real time, any web-based access points, user abilities, etc.

(iii) Provide a detailed explanation of how wet dock maintenance services will be provided, controlled, and documented.

a. The offeror shall provide how they will accomplish the maintenance on vessels that are being stored wet dock, how often the maintenance will be conducted, and what documentation they will provide USMS for the services. This proposal shall take into account all of the complexities and unknowns of the potential assets that require storage, and shall fully detail the industry standard maintenance recommendations along with ability to order emergency services as required.

(iv) Demonstrate ability to perform mechanical repairs as requested to vessel types as stated in the SOW; along with ability to perform specific tasks such as mold remediation, teak conditioning, provide electricity (A/C) and winterization.

a. The offeror shall provide how they will accomplish any mechanical repair to the vessels in their custody. This should include how they would complete the specialty services of mold remediation, teak conditioning, winterization, and any vessel that would require electricity due to the type of vessel. The proposal shall detail industry standard specifications for maritime work.

(v) Demonstrate how vessels will be prepared for hazardous weather.

a. The offeror shall provide how they would prepare the USMS vessels for any impending weather to include winter storms, hurricanes, or any storm that could cause damage to our vessels. This plan should detail industry standard practices that are employed during extreme weather situations.

E. DISPOSAL

(i) Live auction: Describe entire auction process from preview day through the USMS receipt of sale proceeds and documentation (security, registration and documentation, etc.).

a. The offeror shall provide their process on how they will sell the USMS vessels to include their thoughts on how to preview the vessels until the end of the sale of the vessel. The proposal shall include a written plan that shows a cradle to grave process of preparing the assets for sale, advertising methods, how assets will be previewed, protected and how the sale will transpire, to include handling of offers, review of offers and offer close out.

(ii) Online auction: Provide process for online sales plan to include website sample, how auctions will be conducted online, duration proposed, online security protocols, and marketing plan and outreach efforts.

a. The offeror shall provide their process on how they would conduct an online sale of the

USMS vessels and it starts with the website and how they would advertise and market the assets so the government achieves the most for the vessels as there may be victims in the case. Offeror shall demonstrate ability to target and market to maritime industry outlets to show ability to advertise to the widest market available.

(iii) Provide a sample marketing plan for one low valued vessel (less than $10k) for one mid valued vessel (for the range of $10,001 to $2,999,999) and one high valued vessel (over $3M) for a live and online sale. Plan should incorporate market research, advertising, proposed sales campaign, creative sales strategy, etc.

a. The offeror shall provide three sample marketing plans to USMS on the noted vessels to include how they would market and advertise and any other creative sales for each particular vessel category.

4. PAST PERFORMANCE

(a) By past performance, the government means the offeror’s record of conforming to specifications and to standards of good workmanship; the offeror’s adherence to contract schedules, including the administrative aspects of performance; the offeror’s reputation for reasonable and cooperative behavior and commitment to customer satisfaction; and generally, the offeror’s business-like concern for the interest of the customer.

(b) The evaluation of the offeror’s past performance will be used as a means of evaluating the relative capability of the offeror with that of other competitors. Past Performance will be rated on the scoring system listed below.

(c) In investigating an Offeror’s performance, the government may consider the information provided by the Contractor as well as information obtained from other sources, including past and present customers and their employees; other federal government agencies and the Contractor Performance Assessment Reporting System (CPARS), state and local government agencies; consumer protection organizations and better business bureaus; former subcontractors; and others who may have pertinent information.

(d) The offeror is required to provide information regarding the level of performance, in terms of delivery and quality achieved, under government and/or commercial contract(s) for the same or similar services within the last three years. The information provided should reflect the offeror’s record of performance in the areas of conforming to specifications, adherence to contract schedules, reputation for reasonable and cooperative behavior, commitment to customer satisfaction and business-like concern for the interest of the customer. Additionally, if performance deficiencies are identified, describe the deficiency and the corrective action taken.

(e) The offeror is required to provide a completed worksheet “Past Performance Data Worksheet”

(Attachment #6) for three (3) similar and relevant Federal Government or Commercial contracts worked on within the last three (3) years.

(f) In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the Offeror may not be evaluated favorably or unfavorably on past performance, and will receive a neutral rating.

5. PRICE

Each price quote will be evaluated for reasonableness reasonableness in accordance with FAR 15.404-1(b) as appropriate. Contract award will be based on an assessment of which quotation presents the best combination of technical capability, past performance and price. The government may make award for other than the lowest price.