4. Evaluation Factors for Award RFQ.pdf

(Attachment # 4)

REQUEST FOR QUOTE

NATIONAL VESSEL CONTRACT

SOLICITATION NO.: 15M50020QA4400008

EVALUATION FACTORS FOR AWARD

1. 52.212-2 EVALUATION - COMMERCIAL ITEMS (OCT 2014)

(a) The contract will be awarded to the responsible company whose proposal conforming to the solicitation will be most advantageous to the government, based on the evaluation of Technical Capability, Past Performance, and Price.

TECHNICAL CAPABILITY

PAST PERFORMANCE

PRICE

Technical and past performances, when combined, are significantly more important than cost or price.

(b) Options. The government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The government may determine that an offer is unacceptable if the option prices are significantly unbalanced.

Evaluation of options shall not obligate the government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

End of Provision

2. EVALUATION PROCESS

a) The evaluation process consists of three (3) components: (1) Price, (2) Past Performance, and (3) Technical Capability by way of Written Proposals and Site Visits if deemed appropriate. Even though there are three components, the contract will be awarded to the responsible company whose proposal conforming to the solicitation will be most advantageous to the government, based on the evaluation of Price, Past Performance, and Technical Capability.

b) Written proposals shall not exceed 25 pages to include the Physical Security Plan, tables, charts, etc. Photos, copies of professional certifications, schematics of the facility, sample marketing plan, Memorandum of Understanding (MOU) and Pricing Schedule are excluded from the written proposal 25 page maximum. Proposals shall be typed, double-spaced on standard-sized paper (8.5" x 11") with 1" margins on all sides with 12 point Times New Roman font. If two (2) sided proposals are submitted, each side will count as one (1) page.

c) Site visits will not be conducted by the Technical Evaluation Board (TEB). If it is deemed necessary by the TEB the contractor will be notified of the date and time. No rescheduling of site visits will be done unless determined necessary by the government to resolve unanticipated problems or delays encountered in the proposal process.

d) The best value determination will be made as follows:

The total evaluated price will be the determining factor for award among proposals that are considered substantially equal with regards to non-price factors. That is, where the USMS determines that the non-price factors of each offeror are not significantly different among competing proposals, then the proposal with the lowest evaluated price will be selected for award.

If the USMS determines that there are non-price factor differences among competitive proposals, then a more expensive proposal may be selected for award where the contracting officer determines that the value of the selected proposal is worth the price differential.

The Government intends to evaluate proposals and make awards without discussions. Therefore, the offeror’s initial proposal shall contain their best terms from a technical, past performance, and price standpoint. The Government reserves the right to conduct discussions if later determined necessary by the Contracting Officer.

3. TECHNICAL CAPABILITY

a) Technical Capability will be presented to the government by means of a Written Proposal and via the government’s observations at a site visit if deemed appropriate and scheduled. The specific technical evaluation sub-factors, which must be addressed in the Written Proposal, are set forth below. The responses to each section of Technical Capability must contain an adequate description of the services being offered in sufficient detail for the Technical Evaluation Board (TEB) to determine that your company can meet the requirements of the solicitation.

b) The Technical Capability factors and sub-factors below will be used by the Technical Evaluation Board (TEB) to comparatively evaluate each company. All responses must be presented to the TEB in the Written Proposal, and the current or proposed storage facilities must be available for the TEB members to conduct a Site Inspection if deemed necessary in the evaluation process.

A. FACILITY, STAFFING, AND SECURITY

i. Your firm's current or proposed facilities meet the requirements of the SOW.

ii. Detail the Phase In/Out plan for contract transition (to include time period, security, equipment, personnel, etc.).

iii. Your workforce (including sub-lets), will meet the requirements of the SOW.

iv. Physical Security Plan in place at main storage facility to be used for the duration of the contract.

v. Provide resumes and professional certifications of all proposed personnel (to include office point of contact, auctioneers, etc.).

B. RELOCATION

i. Provide proposed equipment for use to satisfy relocation requirements for all types of vessel sizes as per the SOW.

ii. Provide detailed plan of relocation process for transition of assets from incumbent facility to newly awarded facility.

iii. Detail relocation plan upon receipt of the STO including time frames for relocating a vessel to be seized from its current location (not from incumbent storage facility) to the primary storage facility. Demonstrate ability to track and monitor all relocation activities.

C. INITIAL INTAKE

i. Describe the dry dock initial intake process of a vessel.

ii. Describe the wet dock initial intake process of a vessel.

iii. Provide a sample intake report with mechanical assessments for a large vessel (over 80 feet), a small pleasure craft (less than 30 feet) and a commercial fishing vessel.

D. STORAGE AND MAINTENANCE

i. The contractor shall provide ability to obtain and maintain liability insurance commensurate with the value of asset inventory throughout the life of the contract.

(Example: Insurance quotation and policy documents)

ii. Demonstrate ability to track assets in contractor’s custody.

iii. Provide a detailed explanation of how dry dock maintenance services will be provided, controlled, and documented.

iv. Provide a detailed explanation of how wet dock maintenance services will be provided, controlled, and documented.

v. Demonstrate ability to perform mechanical repairs as requested to vessel types as stated in the SOW; along with ability to perform specific tasks such as mold remediation, teak conditioning, and winterization.

E. DISPOSAL

i. Live auction: Describe entire auction process from preview day through the USMS receipt of sale proceeds and documentation (security, registration and documentation, etc.).

ii. Online auction: Provide process for online sales plan to include website sample, how auctions will be conducted online, duration proposed, online security protocols, and marketing plan and outreach efforts.

iii. Provide a sample marketing plan for one low valued vessel (less than $10k) and one high valued vessel (over $3M) for a live and online sale. Plan should incorporate market research, advertising, proposed sales campaign, creative sales strategy, etc.

4. PAST PERFORMANCE

(a) By past performance, the government means the offeror’s record of conforming to specifications and to standards of good workmanship; the offeror’s adherence to contract schedules, including the administrative aspects of performance; the offeror’s reputation for reasonable and cooperative behavior and commitment to customer satisfaction; and generally, the offeror’s business-like concern for the interest of the customer.

(b) The evaluation of the offeror’s past performance will be used as a means of evaluating the relative capability of the offeror with that of other competitors. Past Performance will be rated on the scoring system listed below.

(c) In investigating an Offeror’s performance, the Government may consider the information provided by the Contractor as well as information obtained from other sources, including past and present customers and their employees; other federal government agencies (including National Institutes of Health Contractor Performance System), state and local government agencies; consumer protection organizations and better business bureaus; former subcontractors; and others who may have pertinent information.

(d) The offeror is required to provide information regarding the level of performance, in terms of delivery and quality achieved, under government and/or commercial contract(s) for the same or similar services within the last three years. The information provided should reflect the offeror’s record of performance in the areas of conforming to specifications, adherence to contract schedules, reputation for reasonable and cooperative behavior, commitment to customer satisfaction and business-like concern for the interest of the customer. Additionally, if performance deficiencies are identified, describe the deficiency and the corrective action taken.

(e) The offeror is required to provide a completed worksheet “Past Performance Data Worksheet”

(Attachment #6) for three (3) similar and relevant Federal Government or Commercial contracts worked on within the last three (3) years.

(f) In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the Offeror may not be evaluated favorably or unfavorably on past performance, and will receive a neutral rating.

3. PRICE

Each price quote will be evaluated for reasonableness. Price reasonableness is a comparison of the proposed price with the prices proposed by other Offerors, the government’s estimate, current prices for the same or similar services, current market conditions, as well as other relevant measures. Contract award will be based on an assessment of which quotation presents the best combination of technical capability, past performance and price. The government may make award for other than the lowest price.