4.23 Exhibit 2 ELI Template.xls

XLS spreadsheet 70 KB Posted Aug 27, 2025

Attached to: Mechanical Engineering Support and Assistance (MESA) Request for Proposal (RFP)
Solicitation number: CZ-2664-06012025
Issued by: National Aeronautics and Space Administration

About this file

Written by GovTribe AI · Aug 27, 2025

This document is an Electronic Labor Invoicing (ELI) Template detailing comprehensive invoice submission requirements and rejection codes for subcontractor invoices at the Jet Propulsion Laboratory (JPL). The template provides detailed guidelines for electronic labor invoicing, including specific requirements for invoice type codes (such as FFEE, AFEE, IFEE, COST, RET), mandatory fields, and a comprehensive list of 135 potential rejection codes with corresponding actions for JPL Subcontracts Manager, Supplier, and Supplier Payment teams.

The template includes specific instructions for different invoice types (Cost Type and Fixed Price), with precise requirements for data entry, such as date formats, required fields, and acceptable cost description values. Each rejection code specifies detailed actions for the supplier, subcontracts manager, and payment team, covering issues ranging from affiliate name mismatches and incorrect billing rates to exceeding contract ceilings and unauthorized overtime. The template serves as a critical procedural document to ensure accurate and compliant invoice submissions for JPL subcontractors, with a focus on maintaining strict financial and administrative controls.

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Other files

File	Type	Posted
Addendum 5 - MESA RFP.pdf	PDF	Oct 10, 2025
A-22 SB Joint Venture Certificate.docx	DOCX document	Sep 25, 2025
Addendum 4 - MESA RFP.pdf	PDF	Sep 25, 2025
Addendum 3 - MESA RFP.pdf	PDF	Sep 17, 2025
Addendum 2 RFP MESA.pdf	PDF	Sep 10, 2025
Addendum 1 RFP MESA.pdf	PDF	Sep 9, 2025
JPL Acknowledgement Form 2384-A1.docx	DOCX document	Aug 27, 2025
Notice of SB JPL Form 4022-A6.docx	DOCX document	Aug 27, 2025
Acct Sys JPL Form 7370 A-20.doc	DOC document	Aug 27, 2025
Past Perform JPL Form 0358-A14.docx	DOCX document	Aug 27, 2025
4.23 Exhibit 13 FP LimitationJPLObligation.pdf	PDF	Aug 27, 2025
4.23 Exhibit 7 Cyber Review Template Rev.41.xlsx	XLSX spreadsheet	Aug 27, 2025
CPFF MESA Std Subcontract Final.pdf	PDF	Aug 27, 2025
4.23 Exhibit 6 Unescorted Access Form 7394-B12.pdf	PDF	Aug 27, 2025
4.23 Exhibit 12 CR Stds of Conduct Form 4412-B11 (1).pdf	PDF	Aug 27, 2025
4.23 Exhibit 3 Weekly Status Report Template.xlsx	XLSX spreadsheet	Aug 27, 2025
RFP-CZ-2664-06012025 FINAL.pdf	PDF	Aug 27, 2025
4.23 Exhibit 4 JPL Design Principles.pdf	PDF	Aug 27, 2025
CPFF Article 2 Payment Provisions - Rate Table.xlsx	XLSX spreadsheet	Aug 27, 2025
4.23 Exhibit 5 MESA SDRL.pdf	PDF	Aug 27, 2025
Attachment A-15 CPFF CEB.xlsx	XLSX spreadsheet	Aug 27, 2025
FP Article 2 Payment Provisions - Rate Table.xlsx	XLSX spreadsheet	Aug 27, 2025
4.23 Exhibit 1 SWO Procedure MESA.pdf	PDF	Aug 27, 2025
4.23 Exhibit 14 MESA List of Applicable DRDs.pdf	PDF	Aug 27, 2025
Attachment A-15 FP CEB.xlsx	XLSX spreadsheet	Aug 27, 2025
Fixed Price MESA Std Subcontract Final.pdf	PDF	Aug 27, 2025

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	Exhibit No.: 2
	Subcontract No.:
	Dated 3/24/2025
Electronic Labor Invoicing (ELI) Template

PO Template Requirements

TypeCode	InvoiceNo	InvoiceDate	PO	SWO	Project	Task	Amount	CostDescription	WeekEnding
PO	Required	Required		Required	Required	Required	Required	Required	Required
PO	Required	Required		Required	Required	Required	Required	Required	Required
RET	Required	Required		Required			Required	Required	Required
Cost Description Values:
FFEE - Invoice charges for the fixed fee by SWO.
AFEE - Invoice charges for the award fee by SWO.
IFEE - Invoice charges for the incentive fee by SWO.
COST - Invoice charges for cost by SWO.
RET - Invoice charges for retention by SWO.
Date Format:
DD-MON-YYYY

&C&"Arial,Bold"ELI &A

FP Template Requirements

TypeCode	InvoiceNo	InvoiceDate	SWO	Project	Task	Amount	WeekEnding
FP	Required	Required	Required	Required	Required	Required	Required
RET-FP	Required	Required	Required			Required	Required
Cost Description Values:
FP - Fixed price invoice charges
RET-FP - Retention
Date Format:
DD-MON-YYYY

&C&"Arial,Bold"ELI &A

Rejection Codes

Rejection	Rejection Reason	Supplier Action	JPL Subcontracts Manager (SCM) Action	JPL Supplier Payment Action (IMS)
1	Affiliate Name or Badge not matched with HR	Confirm that name and badge is correct in the invoice file.	Confirm that name and badge is

correct in the invoice file. Confirm that HR has the correct name.

2 Affiliate Name or Badge not matched with the SWO or violates transaction control Confirm that the name and badge is correct in the invoice file. Confirm that name and badge is correct in the invoice file. Confirm that SEPA has the correct name and badge.

3	Amount and Hour fields must have the same sign	Correct invoice file and resubmit.
4	No Invoice Date	Correct invoice file and resubmit.
5	Multiple Affiliate SWO travel charges cannot be submitted on the same invoice	Correct invoice file and resubmit.	Compare total billed amount to ceiling.

Mod SWO if ceiling is insufficient.

Resolve billing discrepancies as necessary.

6 Exceeds SWO Ceiling (SMS) Compare total billed amount to ceiling.

Contact SCM if ceiling is insufficient.

Confirm previous billing plus current billing If ceiling is insufficient, SCM will contact CTM to inquire about potential ceiling increase If ceiling needs to be increased, request PR from CTM

7	Billing Period not within Subcontract POP	Confirm week ending date is within POP.	Confirm week ending date is within POP.
8	No Billing Rate	Correct invoice file and resubmit.	Confirm billing rate is correct for the

week ending. Resolve discrepancies as necessary.

9 Billing Rate not matched with SMS Confirm billing rate is correct for the week ending. Contact the SCM to resolve sescrepancies. Confirm billing rate is correct for the week ending. Resolve discrepancies as necessary.

10	Duplicate Invoice Number	Correct invoice file and resubmit.
11	Billing type unknown	Correct invoice file and resubmit.
12	Exceeds Project/Task or no Commitment	Confirm total billed amount to commitment.

Contact SCM to mod PO to increase commitment.

Contact Supplier Payment if thereare billing discrepancies. Confirm total billed amount to commitment. Mod PO to increase commitment if necessary. Resolve billing discrepancies as necessary.

13 Exceeds Subcontract Ceiling Confirm total billed amount to subcontract ceiling.

Contact SCM to mod subcontract to increase ceiling.

Contact Supplier Payment to resolve billing discrepancies. Confirm total billed amount to subcontract ceiling. Mod subcontract to increase ceiling if necessary.

Resolve billing discrepancies as necessary.

14 Exceeds SWO Ceiling Confirm total billed amount to SWO ceiling.

Contact SCM to mod SWO to increase ceiling.

Contact Supplier Payment to resolve billing discrepancies. Confirm total billed amount to SWO ceiling. Mod SWO to increase ceiling if necessary. Resolve billing discrepancies as necessary.

	15	Billing Rate not matched with Approved Rate for the period	Confirm billing rate is correct for the week ending.
Contact the SCM to resolve discrepancies.	Confirm billing rate is correct for the

week ending. Resolve discrepancies as necessary.

	16	Overtime not allowed without ST hour charges for Position	Confirm that straight time has been billed for the same week ending date.
	17	Invalid Hours, Rate or Amount	Correct invoice file and resubmit.
	18	Invalid Project/Task for SWO	Correct invoice file and resubmit.
	19	Invalid Service Code	Contact the CTM for resolution
	20	Invalid Hour Code	Correct invoice file and resubmit.
	21	Invalid SWO Number	Correct invoice file and resubmit.
	22	Invalid Work Order Number	Correct invoice file and resubmit.
	23	No Affiliate record	Confirm that badge number and name is correct in the invoice file.
Contact SCM to resolve this issue.	Confirm that affiliate record exist in

HR. Fix data as necessary.

	24	No Amount	Correct invoice file and resubmit.
	25	No Badge Number	Correct invoice file and resubmit.
	26	Accrual Invoice must be cancelled, prior to invoice creation	JPL Supplier Payment has received notification.
Contact the Supplier Payment analyst for resolution.		Cancel accrual in AP. None/System cancels the accrual
	27	No error for this line
	28	No SWO	Correct invoice file and resubmit.
	29	No Hours	Correct invoice file and resubmit.
	30	No Last Name	Correct invoice file and resubmit.	Confirm swo, project, task, and week

ending date has previously been billed. Resolve billing discrepancies as necessary.

31	No previous amount billed for negative charge	Confirm project, task, and week ending date has previously been billed.
32	No Project Number	Correct invoice file and resubmit.
33	No Hour Code for labor charge	Correct invoice file and resubmit.
34	No SWO or PO Number	Correct invoice file and resubmit.
35	No Task Number	Correct invoice file and resubmit.
36	No Invoice Number	Correct invoice file and resubmit.
37	No WE Date	Correct invoice file and resubmit.	Confirm SWO is authorized for ODC.

Mod SWO to authorize if necessary.

	38	ODC not authorized	Confirm SWO is authorized for ODC.
Contact SCM for authorization if needed.	Confirm overtime is within

authorized hours for the week ending. Mod SWO to increase overtime if necessary.

39 Overtime exceeds authorized hour in SMS Confirm overtime is within authorized hours for the week ending.

Contact SCM for data discrepancies. Confirm that the affiliate is nonexempt and that 8 hours of straight time has been billed for the same week ending date.

40 Overtime not allowed without a min of 8 ST hour charges Confirm that the affiliate is non-exempt and that 8 hours of straight time has been billed for the same week ending date. Confirm that the affiliate is nonexempt and straight time hours has been billed for the same week ending date.

41 Overtime not allowed without any ST hour charges Confirm that the affiliate is exempt and straight time hours has been billed for the same week ending date. Confirm SWO is authorized for overtime for the week ending date.

Mod SWO to authorize if necessary.

42 Overtime not Authorized Confirm SWO is authorized for overtime for the week ending date. Contact SCM to mod SWO to authorize if necessary. Confirm overtime is authorized for the position. Mod subcontract to allow overtime for the position if necessary.

43 Overtime not authorized for position Confirm overtime is authorized for the position.

Contact the SCM to mod subcontract to allow overtime for the position. Contact CTM to inquire about whether OT should be authorized If authorized, request a PR from CTM

44	Project and/or Task are not chargeable	Contact the CTM for resolution
45	Project Number not found	Confirm that project is correct in the invoice file.

Contact the CTM for resolution.

46 Project/Task Number not Authorized for Affiliate Confirm that the project task was authorized for the affiliate to charge for the week ending date.

Contact the CTM for resolution.

47	Requires ODC Cost Description for charge	Confirm that cost description is present for ODC invoice line.
48	Requires Travel Cost Description for charge	Confirm that cost description is present

for Travel invoice line.

49 Invalid Cost Description for charge Confirm that cost description contains the correct pre-defined values.

50 Service Center Project Number not Authorized for Affiliate charging Confirm that the project task was authorized for the affiliate to charge for the week ending date.

Contact the CTM for resolution.

	51	Service Code Required	Contact the CTM for resolution
	52	ST hours Exceed Schedule, possible Duplicate Invoice or Work Schedule required	Confirm that straight time billed has not
exceeded 40 hours.		Supplier needs to use AW code after it's approved by SCM if applicable. Confirm that straight time billed

has not exceeded 40 hours. Resolve discrepancies as necessary.

53 Status not Affiliate for Transaction Date Confirm that badge number and name is correct in the invoice file.

Contact SCM to resolve this issue. Confirm that affiliate record exist in HR for the weekending date. Fix data as necessary.

54 Travel & ODC on same invoice is not allowed Confirm that Travel and ODC invoice lines do not have the same invoice number.

55 Submittal Date is over 90 days past WE date Supplier to delete invoice line and handle these charges offline. Need to obtain approval from SCM. If approved need to work with Supplier Payment to process the lines through. Approve invoices as necessary.

Provide direction to supplier and Supplier Payment.

56 Task Number not found Confirm that task is correct in the invoice file.

Contact the CTM for resolution.

57 Transaction and Type Code Mismatch Confirm that on non-labor line (all type codes except LABOR, LABOR-C, CATX, RATE), hour code and rate fields are blank.

Confirm that on type code FAC, FEE, ODC-C, PMOX, PMOA, RADJ, MAT-T, ODC-T, SUB-T, and TRV-T, last name and badge number fields are blank.

Confirm that on labor and T&M non- RATE (type codes other than RATE) lines, cost description is blank.

Confirm that on type code RATE, FAC, FEE, ODC-C, PMOX, PMOA, RADJ, MAT-T, ODC-T, SUB-T, and TRV-T, SWO number field is blank.

Confirm that on invoice lines other than

TRVO, period	No action from SCM; but, available to answer and/or clarify anything if supplier needs more information on Subcontract/SWO
	58	Transaction Date not within Project Date Range	Confirm that the charges are authorized.

Work with the SCM or CTM to either get project end date extended or obtain new cost account to charge. Confirm that the charges are authorized. Work with the PRA or CAM to either get project end date extended or obtain new cost account to charge.

59 Transaction Date not within SWO Start/End Date Confirm that SWO, week ending date is correct. Work with SCM to get SWO extended. Confirm that SWO, week ending date is correct. Work with CTM to resolve issue if necessary.

60 Transaction Date not within Task Date Range Confirm that the charges are authorized.

Work with the SCM or CTM to either get task end date extended or obtain new cost account to charge. Confirm that the charges are authorized. Work with the PRA or CAM to either get task end date extended or obtain new cost account to charge.

61 Transaction requires a Period Start and Period End Date Correct invoice file and resubmit. No action from SCM; action/change performed by supplier Period Start/End dates available to supplier on subcontract/SWO 62 Travel not authorized in SMS Confirm travel is authorized. Work with SCM to obtain authorization. Confirm travel is authorized.

Provide authorization if necessary 63 Type Code unknown Confirm that type code in the invoice file is correct.

	64	Rate Type not authorized for Subcontract	Confirm rate type is authorized. Work
with SCM to obtain authorization.	Confirm rate type is authorized.

Provide authorization if necessary.

65 Project and/or Task is not chargeable, violates transaction controls Confirm that P/T is authorized.

Contact SCM or CTM to correct transaction controls. Confirm that P/T is authorized.

Work with PRA or CAM to correct transaction control.

	66	WE Date is not a Sunday	Correct invoice file and resubmit.
	67	WE Date not within SWO Start/End Date	Confirm that SWO, week ending date is correct.
Contact the SCM to resolve discrepancies.	Confirm that SWO, week ending date

is correct. Resolve discrepancies as necessary.

68 WE Date not within WAM POP Confirm that the charges are authorized for the week ending with the SCM/CTM.

If authorized, CTM to authorize P/T in

SWAM.

69	Rate Type unknown	Confirm that rate type is correct.
70	Possible Duplicate Charge	Confirm that no other invoice lines exist

with the same exact data. If one exists, combine the lines and resubmit.

71 Exceeds 85 Percent of Authorized Fee Withholding Required Confirm that RET lines exist in the file submission. If not, add RET line and resubmit.

72 Exceeds Max Authorized Cost Confirm that COST lines in the current invoice file and previous billing do not exceed the max authorized cost. If there is still an issue with the cost listed on the Subcontract/SWO, determine origin of discrepancy with Supplier and communicate with CTM If there is an error on the subcontract/SWO, request narrative and PR from CTM to make the necessary change

73	Retention not required
74	Exceeds Max Withholding	Confirm that RET lines are in the current

invoice file and previous billing do not exceed the retention cap.

75	Invalid Amount and/or SWO Number
76	Invalid SWO and/or PO Number	Confirm that SWO or PO number in the

file submission is correct. If yes, contact the Subcontract Manager for direction. Confirm that SWO or PO number in the file submission is the same as in Oracle Purchasing.

77 Service Code not required Contact the CTM for resolution Confirm that the project task billed is not a service order task.

78 Invoice contains labor and other charges For TTAPS subcontracts, confirm that labor and non-labor invoice lines do not appear on the same invoice number.

For T&M subcontracts, confirm that position and non-position invoice lines do not appear on the same invoice number.

79	Affiliate Type not defined in HR	Contact the SCM for resolution.	Confirm that affiliate type is defined in HR for the POP.
80	Non labor Hour/Qty and Amount fields must equal	Confirm that hour/qty and amount field

for non-labor invoices lines are the same figure.

81 Authorized Fee not found Contact the SCM for resolution. Confirm that the authorized fee amount has been entered in Oracle Purchasing.

82 Exceeds Max Authorized Fee Confirm that fee amount billed in the current invoice file and previously billed are less than the maximum authorized fee amount.

83	Date cannot be in the future	Correct invoice file and resubmit.
84	No Type Code	Correct invoice file and resubmit.
85	Rejected Based on Associated Fee Line	Correct other invoice lines and resubmit.
86	Double-time not allowed without ST and OT charges	Confirm that straight time and overtime

hours for the SWO are either in the current invoice or have been previously billed. Contact Supplier Payment to resolve discrepancies. Supplier to check prev. billing. Confirm that straight time and overtime hours for the SWO are either in the current invoice or have been previously billed. Resolve discrepancies as necessary.

87	Invalid Invoice Number	Correct invoice file and resubmit.
88	SWO Mod No required for travel charge	Correct invoice file and resubmit.
89	Material, ODC and subcontractor charges cannot be submitted on the same invoice	Confirm that different types of non-rate

related charges are not billed on the same invoice number.

90 Invalid subcontractor category Confirm that badge number field for CATY affiliates is blank. Resolve discrepancies with SCM. Confirm that affiliates correctly classified as either CATA or CATY.

Resolve discrepancies with HR if necessary.

92	Invalid Work Schedule	Contact the CTM for resolution
93	Negative invoice amount exceeds amounts previously invoiced on matched PO lines	Confirm previous billing plus current billing.
95	Retention not required	Review invoice for retention line
97	Retention amount invalid	Review invoice and confirm retention amount
103	Project and Task must be blank for Retention invoice lines	Review invoice
104	Final Retention invoice exceeds amount withheld	Contact Supplier Payment for resolution.
105	Final invoice must have 'final' in invoice number	Review invoice
999	Internal Exception	Contact the JPL Helpdesk
112	Project/Task not authorized for SWO	Contact SCM for resolution.	If a new P/T needs to be added, the CTM must authorize this change via a supplemental PR
114	Week Ending Date not within SWO Start/End Date	Contact SCM for resolution.
115	Job classification is not authorized on SWO	Contact SCM for resolution.
116	Second Tier not authorized	Contact SCM for resolution.
117	Travel not authorized	Contact SCM for resolution.
118	Exceeds hours authorized for job classification	Contact SCM for resolution.
121	Billed costs exceed SWO Ceiling	Confirm previous billing plus current billing.	If there is an error on the SWO, request narrative and PR from CTM to make the necessary change, if not, then there is no action from SCM
122	Not eligible for overtime for affiliate	Contact SCM for resolution.
124	Week Ending Date not within job classification Start/End Date	Contact SCM for resolution.
125	Retention amount is invalid	Contact Supplier Payment for resolution.
127	Retention exceeds max retention amount and/or Retention bill back is not allowed	Contact Supplier Payment for resolution.
128	ST hours exceeds maximum allowable hours for week ending date	Confirm previous billing plus current billing.
129	Required fields missing information	Contact the JPL Helpdesk
130	No ST and OT charges for affiliate	Confirm previous billing plus current billing.
131	Double Time is not authorized for job classification	Contact SCM for resolution.
133	Affiliate Expenditure Category Type (labor category) not matched in HR	Contact SCM for resolution.
134	Retention Required	Confirm that there is a retention line for the submitted invoice file.		IMS has no access to comfirm. Confirm that the contract has retention defined and that a retention percent is defined in the ELI lookups.
135	Retention must be less than or equal to the total retention amount widthheld.	Confirm that you are not billing back for more retention than what you initially gave. (ex. If you gave us $200 is retention previously, you cannot bill us back for $300). Contact Supplier Payment if unable to resolve.

File details come from the government source that posted it. Updated Sep 4, 2025.