4.03c Attachment III- Statement of Work.pdf

Puget Sound Navy Museum 251 First Street

Bremerton, WA 98337

STATEMENT OF WORK

FOR

A SALUTE TO STYLE: FASHION AND THE U.S. NAVY

DESIGN DEVELOPMENT

1.0 INTRODUCTION

This statement of work is for exhibit and construction design for the Puget Sound Navy Museum, Bremerton, WA (PSNM). The project entails the exhibit and construction design of an exhibit within approximately 900 square feet of gallery space. The Contractor must be able to provide full-services for the planning and design of the exhibit. Project completion is required by 6 months after the contract is awarded.

2.0 BACKGROUND

The Puget Sound Navy Museum is operated by the Department of the Navy and reports to the Naval History and Heritage Command in Washington, D.C. The Museum’s Mission is to collect, preserve, and interpret the naval heritage of the Pacific Northwest. The Museum has developed a script and artifact list as well as compiled select images/graphics for an exhibit exploring fashion in the U.S. Navy. Themes include exploring the meaning sailors place in their uniforms, examining ways in which sailors have personalized their standardized wardrobe, and highlighting contributions of the U.S. Navy on popular fashion. The exhibit is scheduled to open in summer 2024.

Terms and Definitions

PSNM The Puget Sound Navy Museum. Responsible for exhibit script, artifact list, and initial image/graphics files.

Contractor The primary, full-service vendor responsible for the design of the exhibit.

3.0 SCOPE OF WORK

General This scope of work calls for full-service exhibit and construction design for PSNM’s new, free-standing exhibit entitled “A Salute to Style: Fashion and the U.S. Navy.”

Except as delineated elsewhere in this scope of work, the Contractor shall provide all management, labor, materials, and plans to meet the objectives below. The work included does not involved permanent building construction or permanent changes to the gallery space or PSNM building. PSNM will approve all Contractor design approaches, styles, plans and recommended materials.

PSNM shall own all designs, materials, equipment, file documents, etc. produced and delivered during the execution of the contract.

Source Material

The PSNM Curator will provide a script as well as a list of artifacts for display and suggested image/graphic materials where appropriate.

PSNM will provide an initial floor plan of the gallery space. This floor plan as well as the exhibit script and artifact list can be found in Attachment 1 entitled “Puget Sound Navy Museum A Salute to Style Exhibit Script, Artifact List, and Gallery Floor Plan.” The measurements set forth by PSNM staff are approximate and are intended to give the Contractor an understanding of the scope of the project only. The Contractor must plan to take final measurements of the gallery space.

PSNM is responsible for all research and for the ultimate intellectual and thematic approach of the exhibit content.

Deliverables

The Contractor shall assist the government in the development of contract budget and schedule, graphics design development, exhibit design development, and construction design development of PSNM’s A Salute to Style exhibit. Work includes further development of the exhibit plan and elevations as outlined in the exhibit’s script, artifact list, and image/graphics list. The Contractor shall provide Puget Sound Navy Museum with the documentation necessary for preparation of formal requests for exhibit fabrication bids. The Contractor shall provide all design documents to include scaled plans, sections, elevations, finishes, and materials of each exhibit element.

I. Contract Budget and Schedule Development

a. Exhibit design shall be complete within 6 months of the contract being awarded.

b. Upon solicitation of institutional information, exhibit script, artifact list, and initial image/graphic files provided by PSNM, the Contractor shall prepare a preliminary project budget and schedule for the contract for review and approval by PSNM. The Contractor will hold an initial planning meeting with PSNM to discuss the proposed schedule and budget.

c. The Contractor shall present final project budget and schedule for the exhibit design contract for review and approval by PSNM. The final project budget shall include line item costs for the design development and construction documentation phases of the exhibit. The final project schedule shall include a detailed outline for deliverables necessary to complete the exhibit design.

II. Graphics Design Development

a. The Contractor shall design graphic documents to integrate with the exhibit script and relevant artifacts and images/graphics provided by PSNM.

b. Utilizing the exhibit script, artifact list, and initial image/graphics files provided by

PSNM:

i. The Contractor shall produce a 50% graphic design for review and approval by PSNM. Provide at least one physical copy of the 50% graphic design to PSNM for reviewing purposes. The PSNM Curator will provide an initial graphics/image list; however, the Contractor may source additional/alternative graphics/images as necessary. Obtaining permissions for copyrighted material sourced by the Contractor is the responsibility of the Contractor, as is any necessary payment for use of those images.

ii. The Contractor shall produce a 95% graphic design for review and approval by PSNM. Provide at least one physical copy of the 95% graphic design to PSNM for reviewing purposes.

iii. The Contractor shall produce a 100% graphic design for final acceptance by PSNM. Provide at least one physical copy of the 100% graphic design to PSNM for reviewing purposes and an electronic copy on CD/DVD. Detail all font styles, size, and colors, panel colors, etc. used in the graphic design.

c. The Contractor shall produce graphics for at least one media-based interactive and at least one hands-on interactive to be integrated into the exhibit. Include details for interactives in each 50%, 95%, and 100% graphic design proposal. Media and hands-on interactives will be developed in coordination with the PSNM interpretive team.

d. The Contractor shall provide PSNM with print-ready files for all graphics designed.

The files shall include production-ready settings and will have high resolution images and crop marks in place.

III. Exhibit Design Development

a. Upon solicitation of institutional information, exhibit script, artifact list, and initial image/graphic files provided by PSNM as well as the Contractor’s final measurements of the gallery space and graphics design, the Contractor shall create a thematic exhibit design – including visitor needs and flow, apportioned space for exhibit themes and theme sequences, and position of significant artifacts and interactives.

i. The Contractor shall produce a 50% exhibit design for review and approval by PSNM. Provide at least one physical copy of the 50% exhibit design to PSNM for reviewing purposes.

ii. The Contractor shall produce a 95% exhibit design for review and approval by PSNM. Provide at least one physical copy of the 95% exhibit design to PSNM for reviewing purposes.

iii. The Contractor shall produce a 100% exhibit design for final acceptance by PSNM. Provide at least one physical copy of the 100% exhibit design to PSNM for reviewing purposes. Detail all materials, finishes, equipment, hardware, mounting plans, etc. to be utilized during exhibit fabrication and installation.

b. Develop exhibit design documents in relation to graphics design documents. All graphics and exhibit design elements shall integrate seamlessly.

c. Develop exhibit design documents including scaled plans as well as sections and elevations of each exhibit element.

d. Coordinate integration of selected artifacts and images/graphics into exhibit.

e. Coordinate all digital and/or media production and audiovisual hardware.

f. Coordinate integration of at least one media-based interactive and one hands-on interactive.

i. See exhibit script for interactive proposals

ii. Alternative/additional interactives proposed by Contractor will be considered

iii. Include details for interactives in each 50%, 95%, and 100% exhibit design proposal

iv. During the 95% exhibit design phase, a prototype of each interactive will be provided to PSNM for review and approval.

g. Produce a cost estimate for the exhibit design. (PSNM understands that his product is an estimate only and that its intended use if for budget planning purposes only.)

IV. Construction Design Development

The Contractor shall provide a final documentation and specifications package for exhibit fabrication, including:

a. Final scaled plans, elevations, and sections of all exhibit elements. Implementation of all approved design for final fabrication and production documents will be in an appropriate format to include InDesign, SketchUp, etc. The documents shall be coordinated and keyed with the exhibit design graphics and content package for the exhibit.

b. Exhibit fabrication details, keyed to the plans and elevations.

c. Suggested audiovisual and media systems plans.

d. Exhibit case schedules.

e. Exhibit case layouts and mounting specifications.

f. Final finish plans.

g. Preparation of a graphics package, integrated and keyed back into the final drawing package. This package includes typography, graphics, photography, colors and finishes, graphics schedule, final graphic layouts, and print-ready graphics files.

h. Final exhibits specification manual. This manual will be prepared for all exhibit materials, finishes, fabrication and installations standards, graphic materials and production standards, electrical specifications, lighting specifications, case lighting specifications, and installation standards and specifications for any specialty exhibit areas.

i. Final cost estimate and production schedule.

j. Coordination with Managing Director on the integration of all exhibit requirements with the building systems. Vendor will provide final architectural integration information including interior build-out and acoustic requirements, power requirements, HVAC requirements and distribution, sprinklers and plumbing, and life safety requirements.

Requirements and evaluation standards

• All work shall comply with local, state, and federal regulations.

• All designs shall incorporate consideration of life safety, building code, and ADA requirements as they relate to the design development documents.

• The PSNM Curator must approve all materials and processes being used.

• Contractor shall provide drawings and submittals for review and approval prior to the commencement of finalizing deliverables.

• Contractor shall be responsible for obtaining all materials, supplies, equipment, and labor needed to complete this project.

• Contractor shall arrange for delivery of all final materials to the Puget Sound Navy

Museum in Bremerton, WA.

• Contractor shall provide all final exhibit graphics and exhibit design files to PSNM on an appropriate external hard drive. Files should include final InDesign, Illustrator, Photoshop, AutoCAD, etc. files as well as PDFs. Final design should include scaled plans, elevations, and sections of all exhibit elements.

4.0 PERIOD OF PERFORMANCE

• Start date: The PSNM gallery space and the provided elements (finalized exhibit script, artifact list, image/graphics list) will be available to the Contractor as soon as the contract is awarded

• Work must commence within the fiscal year the contract is awarded

• Delivery date: Completion of the exhibit is required 6 months from the date the contract is awarded.

• Exhibit opening date is summer 2024.

5.0 PLACE OF PERFORMANCE

All completed work shall be delivered to the Puget Sound Navy Museum, 251 First Street, Bremerton, Washington 98337.

Contractor may have building access Monday-Friday, 8:00am-4:00pm, with the possibility of work outside these hours by prior arrangement with the PSNM Curator.

6.0 SECURITY REQUIREMENTS

This work is unclassified. The Contractor shall comply with all applicable DOD security regulations and procedures during the performance of this contract. Contractor shall not disclose and must safeguard procurement sensitive information, computer systems and data, privacy act data, and Government personnel work products, which are obtained or generated in the performance of this contract.

7.0 PERSONNEL QUALIFICATIONS

Experience: Contractor shall possess the expertise and knowledge for the exhibit and construction design of museum exhibits. The Contractor shall have a minimum of 5 (five) years of experience with designing museum exhibits. The contractor shall maintain a qualified workforce to cover scheduled tasks.

8.0 GUARANTEE

The contractor shall guarantee all work to be in accordance with the stated requirements and to be free of defect. The contractor will be notified in writing within 5 business days once all graphic files are received and accepted.

8.0 PROCUREMENT

The contractor shall purchase all specific materials and equipment needed to accomplish this task.

9.0 MEETINGS/CONFERENCES

The contractor shall attend meetings with the Government and provide expert advice and progress of work. This requirement includes a pre-production conference held at PSNM during normal working hours. PSNM shall provide a schedule of events for the contract period, a listing of completion dates, etc. During the course of the contract, PSNM will have access during normal working hours to inspect the progress of work being performed, if desired.

10.0 NON PERSONAL SERVICE STATEMENT

Contractor employees performing services under this order shall be controlled, directed, and supervised at all times by management personnel of the contractor. Contractor management shall ensure that employees properly comply with the performance work standards outlined in the statement of work. Contractor employees shall perform their duties independent of, and without the supervision of, any Government official or other Defense Contractor. The tasks, duties, and responsibilities set forth in the statement of work may not be interpreted or implemented in any manner that results in any contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The Government will control access to the facility and will perform the inspection and acceptance of the completed work. Prior to acceptance, a thorough inspection and operational test of the completed print-ready files will be conducted by PSNM at the installation site.

11.0 GOVERNMENT FURNISHED EQUIPMENT (GFE)

The Contractor shall be responsible for providing their working facilities, all specialized equipment, all supplies, and all materials in the work required. The Government will not furnish any equipment or supplies.

12.0 TRAVEL

The Contractor is responsible for all travel expenses, including shipment of deliverables.

Contractor travel expenses should be included in the fixed price of the contract.

13.0 DELIVERY LOCATION

Puget Sound Navy Museum 251 First Street Bremerton, Washington 98337