4.03a Justification Sole Source Redacted.pdf
PDF 346 KB Posted
- Attached to
- NSSF TRAK Machines Bed Mills, Knee Mills, and Lathe Onsite OEM Preventive Maintenance and Corrective Repairs
- Solicitation number
- N0018926QW151
About this file
This is a Justification for Sole Source document for a service contract under simplified procedures (FAR 12.102(a)).
The Naval Submarine Support Facility (NSSF) is procuring preventive maintenance and corrective repair services for Government-owned TRAK Machine Tools with ProtoTRAK software systems. The contract is restricted to Southwestern Industries, Inc. (CAGE 06239) as the sole source. The requirement covers eleven existing machines plus three additional machines not previously covered, including five Trak Bed Mills, five TRAK Knee Mills, and one TRAK Lathe TRL, all located at Naval Submarine Support Facility Building 40, Shop 3A in Groton, Connecticut. The period of performance spans five years from 15 June 2026 to 14 June 2031. Services include mandatory preventive maintenance with 14-point, 24-point, and 28-point checklists, proprietary diagnostic services, software updates, and corrective repairs performed exclusively by OEM-certified technicians.
The justification for sole source procurement is based on several factors: Southwestern Industries, Inc. is the Original Equipment Manufacturer (OEM) of the TRAK machines and ProtoTRAK software and the exclusive sales and service representative in North America; the equipment requires complete form, fit, and function compatibility with existing Government-owned systems; OEM-certified technicians are mandatory to perform proprietary diagnostic services and software updates; the OEM does not open-source its diagnostic software or service codes to unauthorized third-party vendors; and utilizing unauthorized vendors would result in improper maintenance and equipment damage. The contracting officer determined on 05/14/2026 that circumstances justifying only one source is reasonably available.
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Text version
Source Selection Information – See FAR 2.101 and 3.104
Estimated Period of Performance: 15 June 2026 to 14 June 2031.
In conclusion, the requested services represent the minimum requirements of the government.
Describe in detail why only this source(s) can furnish the requirements to the exclusion of other sources.
Southwestern Industries, Inc. TRAK Machine Tools’s Bed Mill, Knee Mill and Lathe with ProtoTRAK hardware and simulation software have custom functions and applications to manipulate specialty metals to perform a wide range of maintenance repairs. The requested industrial machines are specifically manufactured, distributed, and repaired exclusively by Southwestern Industries, Inc. – TRAK Machine Tools, Original Equipment Manufacturer (OEM).
The supplies or services must be compatible in all aspects (form, fit and function) with existing systems presently installed/performing. Describe the equipment/function you have now and how the new item/service must coordinate, connect, or interface with the existing system.
The requested services must be completely compatible in all aspects (form, fit, and function) with existing Government-owned TRAK Machine Tool and ProtoTRAK Systems software. Southwestern Industries, Inc.
is the Original Equipment Manufacturer (OEM) of the TRAK K3RMX mill, associated accessories, and the ProtoTRAK software. The TRAK machines by Southwestern Industries are the only known mills to date that can successfully satisfy this Government need. Utilizing any alternative, unauthorized vendor for service or maintenance would result in improper maintenance, leading to equipment damage and compromise mission objectives.
The requested services require mandatory preventive 14-point, 24-point, and 28-point preventive maintenance checklists require OEM-certified technicians to run proprietary diagnostic services codes and update proprietary software. Moreover, all corrective repairs and parts may only be performed by OEM-certified technicians.
Southwestern Industries, Inc. – TRAK Machine Tools (CAGE 06239) is the only known source that has OEM-trained certified personnel who possess authorization to use ProtoTRAK, OEM proprietary hardware and software and are capable to satisfy this Government need.
A patent, copyright or proprietary data limits competition.
Southwestern Industries, Inc.-TRAK Machine Tools owns and maintains all proprietary TRAK Machine Tools, ProtoTRAK hardware and software. Southwestern Industries, Inc. is the exclusive sales and service representative in North America for the TRAK Machine Tools and ProtoTRAK systems and software.
These are "direct replacement" parts/components for existing equipment.
Other information to support a sole source action:
Online Internet Market Research confirms Southwestern Industries, Inc. operates as the sole manufacturer, distributor, and exclusive service representative. The OEM does not open-source its diagnostic software or service codes to unauthorized third-party maintenance companies. Therefore, Southwestern Industries is the only known source capable of satisfying this Government need.
TECHNICAL/REQUIREMENTS CERTIFICATION:
I CERTIFY THAT THE INFORMATION PROVIDED ABOVE IS COMPLETE AND ACCURATE TO THE BEST OF
MY KNOWLEDGE. I UNDERSTAND THAT THE PROCESSING OF THIS SOLE SOURCE JUSTIFICATION
PRECLUDES THE USE OF FULL AND OPEN COMPETITION.
File details come from the government source that posted it. Updated .