PERFORMANCE WORK STATEMENT (PWS)

COMMANDER NAVY INSTALLATION COMMAND JOINT BASE PEARL HARBOR HICKAM

LAB EQUIPMENT PREVENTIVE MAINTENANCE SERVICE

1.0 BACKGROUND

1.1 The Commander Navy Installation Command Joint Base Pearl Harbor Hickam (CNIC JB) Fuels Department Laboratory provides critical fuel quality analysis and testing services to support the U.S. Pacific Fleet. To ensure the accuracy, reliability, and continuous operation of its testing capabilities, the laboratory utilizes specialized analytical instruments. This equipment requires regular preventative maintenance, calibration, and certification from a qualified service provider to maintain performance in accordance with Original Equipment Manufacturer (OEM) specifications.

2.0 SCOPE/OBJECTIVE

2.1 CNIC JB seeks a contractor to perform comprehensive preventative maintenance and calibration services on equipment listed below and under Ayalytical’s control. All equipment, labor and material to perform the work shall be provided by the contractor.

2.2 Annual preventative maintenance, calibration and certification service is required on the following equipment located at CNIC JB Fuels Laboratory, Pearl Harbor, Hawaii:

MFR Model Number Description Serial Number

Eralytics EV10 Vapor Pressure Tester EVP32280490

Eralytics ERAVAP Vapor Pressure Tester EV0145890

Lawler DAQ-M4 Stability Bath 16495-B

Tanaka APM-7 Flash Point Detector 23772/21382

Tanaka APM-7 Flash Point Detector 23773/21383

Tanaka APM-7 Flash Point Detector 23777/21387

Tanaka APM-7 Flash Point Detector 23776/21386

Tanaka APM-7 Flash Point Detector 23775/21385

Tanaka APM-7 Flash Point Detector 23778/21388

Tanaka APM-7 Flash Point Detector 23774/21384

Tanaka ATG-8WFC Tag Flash Point Tester 32358

Tanaka ACR-M3 Micro Carbon Residue Tester 56381

Tanaka APM-8 Flash Point Detector 34778

Tanaka APM-8 Flash Point Detector 34779

Visaya Foam DDI Gen 2 Foam Tester 230710699-02

Visaya Foam DDI Gen 2 Foam Tester 240903896-02

Visaya Logic Box FoamDDI Logic Box 240917902-02

3.0 PERFORMANCE REQUIREMENTS

3.1 The Contractor shall perform all necessary tasks described in this PWS. This includes:

a. Performing all Original Equipment Manufacturer’s (OEM) recommended preventative maintenance (PM) procedures, diagnostics and calibrations, to ensure reliable and continuous performance of equipment within tolerances and specifications of the manufacturer. PM includes incidental parts replacement, as required, to maintain equipment operability and performance. The contractor shall submit to the Technical Point-of-Contact (TPOC) a Preventative Maintenance Check list for each instrument serviced. Each check list shall be unique to each instrument type.

b. Telephone and technical service support during normal business hours.

c. Provide any software and firmware updates as required.

d. Inspecting system operation and verifying operational usage before leaving.

e. Parts, calibration materials, labor and travel expenses are included in the comprehensive preventive maintenance and contract.

f. In addition to the on-site service, the Contractor shall provide and ship a supplementary kit of common consumable materials and spare parts listed below:

Qty. Part Number Description

2 AYA-14-99908 nPentane - 1 L bottle

2 AYA-14-99909 Toluene, 1 Liter Bottle

2 AYA-94-80031 Decane ReagentPlus 99%, For D56 and D93

2 AYA-13-00009 Kalrez 014 K6375 O-Ring

1 AYA-82-22237 Mesh inlet filter 80 µm (5 pcs)

2 AYA-82-22249 Teflon O-ring for EV01-A002a Mesh inlet filter 80 µm

1 AYA-82-22192 Piston oil 100 ml

1 AYA-82-22195 Pt100 temperature sensor

4 AYA-36-21570 Electric Igniter (apm-8, apm-100, atg-8)

2 AYA-13-89100 O-Ring For Quick Connect Tube Coupling

2 AYA-13-88648 FoamDDI Ver 2, IR Lamp, 110V, Ruby Quartz Lamp, 10mm X 48mm w/21mm Ceramic Overcap, 300mm Flying Lead, 200W *110V*

2 AYA-13-89105 FoamDDI Bottom LED Assembly (Visaya PN: VSA.Foam.BottomLED)

2 AYA-62-99084 Edwards UltraGrade 19 Oil

2 AYA-13-88828 PTFE Probe Tip for FoamDDI RDX Stopper

3.2 WORKMANSHIP: The Contractor shall perform all work in a professional manner with skilled personnel that are trained and certified to work on the instruments listed in paragraph 2.2 above.

3.3 REPORTS: The contractor shall provide field report, no later than five (5) business days after performance, which shall include, at a minimum:

a. A completed copy of the Preventative Maintenance Check List.

b. A detailed description of all work performed.

c. A list of all parts replaced.

d. The final operational status of the equipment, including a certificate of calibration.

e. Any recommendations for future maintenance or repairs.

3.4 TRAVEL: Travel up to one (1) trip maximum during the yearly contract period is required. All travel shall be in accordance with the Department of Defense (DOD) Joint Travel regulations or JTR.

3.5 SERVICE DELIVERY SUMMARY TABLE A

PRIMARY PERFORMANCE

REQUIREMENT PWS Paragraph NOTES

PERFORMANCE

THRESHOLD

1. Perform all tasks as described in this PWS

Paragraph 3.0 100% delivery and compliance.

2. Provide a Preventative Maintenance Check List

Paragraph 3.1 Within five (5) business days of PM

100% delivery and compliance.

3. Provide a field report after PM is completed

Paragraph 3.3 Within five (5) business days of PM

100% delivery and compliance.

4.0 ADDITIONAL REPAIR WORK

4.1 If additional repair work is necessary to complete the PM, the Contractor shall submit a quote to the Contracting

Officer for the additional parts, repairs, and travel (if travel is necessary). After pricing has been determined fair and reasonable a modification to the contract will be issued for the additional work.

4.2 Additional repair work should not exceed two (2) incidences.

5.0 QUALITY ASSURANCE

5.1 The Contractor shall be responsible for implementing and maintaining a Quality Control Plan (QCP) to ensure that the work performed meets or exceeds contract requirements and results in the correction of potential and actual problems. The QCP shall be implemented on the first day of contract performance and a copy of QCP shall be provided to the TPOC prior to contract performance.

a. The QCP shall outline the Contractor’s plan to ensure the quality of performance requirements as outlined in this

PWS. The QCP shall address what will be reviewed and shall outline actions to be taken by the Contractor, should the review(s) identify areas requiring remedial action.

b. The Contractor shall keep records of any inspections and corrective actions taken, as outlined in the QCP and shall make such records available to the TPOC upon request.

5.2 Periodic Progress Meetings: The TPOC and/or other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor’s performance. At these meetings, the TPOC will apprise the Contractor of how the government views the Contractor’s performance and the Contractor will apprise the government of Problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

6.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES

6.1 GENERAL: The Government will not provide any material, services, equipment or facilities to the Contractor.

6.2 UTILITIES: The Contractor may utilize existing facility electrical outlets to perform work. However, the Contractor shall be responsible for any damages that may result from the operation of Contractor’s equipment.

6.3 RECORDS, DOCUMENTS AND WORK PAPERS: The government will not provide technical information, technical reference manual and/or drawings of systems or equipment.

7.0 CONTRACTOR QUALIFICATIONS/REQUIREMENTS:

7.1 In accordance with current Department of Defense and Homeland Security requirements, performance of all work under this contract is restricted to US Citizens and US Nationals only. The Contractor shall provide proof of this requirement upon request of the TPOC.

7.3 Security Requirements: This contract does not require a security clearance level and clearance granted by the Defense Security Service (DSS). Should contractor personnel receive or suspect they have learned of classification information beyond their level of clearance, the Contractor shall identify and immediately report suspicions to the

TPOC.

7.4 Confidentiality: This project, all materials provided to the Contractor by the Government, test results, conclusions, and recommendations obtained thereof from the Contractor shall be considered Government property. The information shall not be disclosed, copied, modified, used (except to fulfill contract requirements) or otherwise disseminated to any other person or entity at any time to include, but not limited to, inclusion in any database external to the Government without the Government’s express consent.

8.0 OTHER REQUIREMENTS:

8.1 The Contractor shall furnish experienced personnel to perform all work specified within this PWS. The Contractor is required to comply with Public Law 105-270, Section 5 (2) (A). This law states that contractors will not perform inherently governmental functions. Section 5(2)(A) of this Public Law defines the term “inherently governmental function” as “a function that is so intimately related to the public interest as to require performance by Federal Government Employees.” Per Section 5 (2)(B), inherently governmental functions include management of Government programs requiring value judgments, conduct of foreign relations, selection of program priorities, and the direction of intelligence and counter-intelligence operations. Per Section 5(2) (C), inherent governmental functions DO NOT include (i) gathering information for or providing advice, opinion, recommendations, or ideas to Federal Government officials; or (ii) any function that is primarily ministerial and internal in nature.”

8.2 When performing work associated with this PWS, the Contractor personnel shall make clear to all individuals they deal with that they are Contractor employees and not DoD employees.

8.3 The Contractor shall not manage, supervise or task DoD civilian employees or military personnel while performing the tasks within this PWS. The Contractor shall not make any commitment to non-DoD personnel which commit the expenditure of US Government resources.

8.4 All Contract personnel shall be clearly identified (i.e. company shirt, pin, visible company ID, etc.) in a visible location as to who their employer is.

8.5 The Contractor shall not establish an employee-employer relation with CNIC JB and shall not provide personal services to CNIC JB under this PWS.

9.0 Contractor Unclassified Access to Federally Controlled Facilities, Sensitive Information, Information Technology (IT)

Systems or Protected Health Information (July 2013)

Homeland Security Presidential Directive (HSPD)-12, requires government agencies to develop and implement Federal security standards for Federal employees and contractors. The Deputy Secretary of Defense Directive-Type Memorandum (DTM) 08-006 – “DoD Implementation of Homeland Security Presidential Directive – 12 (HSPD-12)” dated November 26, 2008 (or its subsequent DoD instruction) directs implementation of HSPD-12. This clause is in accordance with HSPD-12 and its implementing directives.

APPLICABILITY

This clause applies to contractor employees requiring physical access to any area of a federally controlled base, facility or activity and/or requiring access to a DoN or DoD computer/network/system to perform certain unclassified sensitive duties. This clause also applies to contractor employees who access Privacy Act and Protected Health Information, provide support associated with fiduciary duties, or perform duties that have been identified by DON as National Security Position, as advised by the command security manager. It is the responsibility of the responsible security officer of the command/facility where the work is performed to ensure compliance.

Each contractor employee providing services at a Navy Command under this contract is required to obtain a Department of Defense Common Access Card (DoD CAC). Additionally, depending on the level of computer/network access, the contract employee will require a successful investigation as detailed below.

ACCESS TO FEDERAL FACILITIES

Per HSPD-12 and implementing guidance, all contractor employees working at a federally controlled base, facility or activity under this clause will require a DoD CAC. When access to a base, facility or activity is required contractor employees shall in-process with the Navy Command’s Security Manager upon arrival to the Navy Command and shall out-process prior to their departure at the completion of the individual’s performance under the contract.

ACCESS TO DOD IT SYSTEMS

In accordance with SECNAV M-5510.30, contractor employees who require access to DoN or DoD networks are categorized as IT-I, IT-II, or IT-III. The IT-II level, defined in detail in SECNAV M-5510.30, includes positions which require access to information protected under the Privacy Act, to include Protected Health Information (PHI). All contractor employees under this contract who require access to Privacy Act protected information are therefore categorized no lower than IT-II. IT Levels are determined by the requiring activity’s Command Information Assurance Manager. Contractor employees requiring privileged or IT-I level access, (when specified by the terms of the contract) require a Single Scope Background Investigation (SSBI) which is a higher level investigation than the National Agency Check with Law and Credit (NACLC) described below. Due to the privileged system access, a SSBI suitable for High Risk public trusts positions is required. Individuals who have access to system control, monitoring, or administration functions (e.g. system administrator, database administrator) require training and certification to Information Assurance Technical Level 1, and must be trained and certified on the Operating System or Computing Environment they are required to maintain.

Access to sensitive IT systems is contingent upon a favorably adjudicated background investigation. When access to IT systems is required for performance of the contractor employee’s duties, such employees shall in-process with the Navy Command’s Security Manager and Information Assurance Manager upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual’s performance under the contract.

Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The decision to authorize access to a government IT system/network is inherently governmental. The contractor supervisor is not authorized to sign the SAAR-N;

therefore, the government employee with knowledge of the system/network access required or the COR shall sign the SAAR-N as the “supervisor”.

The SAAR-N shall be forwarded to the Navy Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

When required to maintain access to required IT systems or networks, the contractor shall ensure that all employees requiring access complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

INTERIM ACCESS

The Navy Command's Security Manager may authorize issuance of a DoD CAC and interim access to a DoN or DoD unclassified computer/network upon a favorable review of the investigative questionnaire and advance favorable fingerprint results. When the results of the investigation are received and a favorable determination is not made, the contractor employee working on the contract under interim access will be denied access to the computer network and this denial will not relieve the contractor of his/her responsibility to perform.

DENIAL OR TERMINATION OF ACCESS

The potential consequences of any requirement under this clause including denial or termination of physical or system access in no way relieves the contractor from the requirement to execute performance under the contract within the timeframes specified in the contract. Contractors shall plan ahead in processing their employees and subcontractor employees. The contractor shall insert this clause in all subcontracts when the subcontractor is permitted to have unclassified access to a federally controlled facility, federally-controlled information system/network and/or to government information, meaning information not authorized for public release.

CONTRACTOR’S SECURITY REPRESENTATIVE

The contractor shall designate an employee to serve as the Contractor’s Security Representative. Within three work days after contract award, the contractor shall provide to the requiring activity’s Security Manager and the Contracting Officer, in writing, the name, title, address and phone number for the Contractor’s Security Representative. The Contractor’s Security Representative shall be the primary point of contact on any security matter. The Contractor’s Security Representative shall not be replaced or removed without prior notice to the Contracting Officer and Command Security Manager.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR CONTRACTORS ASSIGNED

TO NATIONAL SECURITY POSITIONS OR PERFORMING SENSITIVE DUTIES

Navy security policy requires that all positions be given a sensitivity value based on level of risk factors to ensure appropriate protective measures are applied. Navy recognizes contractor employees under this contract as Non- Critical Sensitive [ADP/IT-II] when the contract scope of work requires physical access to a federally controlled base, facility or activity and/or requiring access to a DoD computer/network, to perform unclassified sensitive duties. This designation is also applied to contractor employees who access Privacy Act and Protected Health Information (PHI), provide support associated with fiduciary duties, or perform duties that have been identified by DON as National Security Positions. At a minimum, each contractor employee must be a US citizen and have a favorably completed NACLC to obtain a favorable determination for assignment to a non-critical sensitive or IT-II position. The NACLC consists of a standard NAC and a FBI fingerprint check plus law enforcement checks and credit check. Each contractor employee filling a non-critical sensitive or IT-II position is required to complete:

• SF-86 Questionnaire for National Security Positions (or equivalent OPM investigative product)

• Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

• Original Signed Release Statements

Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date. Background investigations shall be reinitiated as required to ensure investigations remain current (not older than 10 years) throughout the contract performance period. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

Regardless of their duties or IT access requirements ALL contractor employees shall in-process with the Navy Command’s Security Manager upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Employees requiring IT access shall also check-in and check-out with the Navy Command’s Information Assurance Manager. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The SAAR-N shall be forwarded to the Navy Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date.

The contractor shall ensure that each contract employee requiring access to IT systems or networks complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. Contractor employees shall accurately complete the required investigative forms prior to submission to the Navy Command Security Manager. The Navy Command’s Security Manager will review the submitted documentation for completeness prior to submitting it to the Office of Personnel Management (OPM). Suitability/security issues identified by the Navy may render the contractor employee ineligible for the assignment. An unfavorable determination made by the Navy is final (subject to SF-86 appeal procedures) and such a determination does not relieve the contractor from meeting any contractual obligation under the contract. The Navy Command’s Security

Manager will forward the required forms to OPM for processing. Once the investigation is complete, the results will be forwarded by OPM to the DON Central Adjudication Facility (CAF) for a determination.

If the contractor employee already possesses a current favorably adjudicated investigation, the contractor shall submit a Visit Authorization Request (VAR) via the Joint Personnel Adjudication System (JPAS) or a hard copy VAR directly from the contractor’s Security Representative. Although the contractor will take JPAS “Owning” role over the contractor employee, the Navy Command will take JPAS "Servicing" role over the contractor employee during the hiring process and for the duration of assignment under that contract. The contractor shall include the IT Position Category per SECNAV M-5510.30 for each employee designated on a VAR. The VAR requires annual renewal for the duration of the employee’s performance under the contract.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR CONTRACTORS ASSIGNED

TO OR PERFORMING NON-SENSITIVE DUTIES

Contractor employee whose work is unclassified and non-sensitive (e.g., performing certain duties such as lawn maintenance, vendor services, etc ...) and who require physical access to publicly accessible areas to perform those duties shall meet the following minimum requirements:

• Must be either a US citizen or a US permanent resident with a minimum of 3 years legal residency in the United States (as required by The Deputy Secretary of Defense DTM 08-006 or its subsequent DoD instruction) and

• Must have a favorably completed National Agency Check with Written Inquiries (NACI) including a FBI fingerprint check prior to installation access.

To be considered for a favorable trustworthiness determination, the Contractor’s Security Representative must submit for all employees each of the following:

• SF-85 Questionnaire for Non-Sensitive Positions

• Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

• Original Signed Release Statements

The contractor shall ensure each individual employee has a current favorably completed National Agency Check with Written Inquiries (NACI) or ensure successful FBI fingerprint results have been gained and investigation has been processed with OPM

Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

* Consult with your Command Security Manager and Information Assurance Manager for local policy when IT-III (non-sensitive) access is required for non-US citizens outside the United States.

10.0 PLACE OF PERFORMANCE:

300 Neches Avenue, CNIC JB Fuels Department Laboratory, Joint Base Pearl Harbor Hickam, Oahu, Hawaii 96860.

10.1 Work Hours: Monday through Friday, excluding Federal Holidays between the hours of 7:30 A.M. to 4:00 P.M.

Access to the CNIC JB Fuels Department Laboratory, Pearl Harbor shall be during normal working hours. No access is available after hours or on weekends/holidays.

11.0 PERIOD OF PERFORMANCE:

Base Period: Tentatively based on contract award date 07-Aug-2026 to 06-Aug-2027

12.0 POINTS OF CONTACT:

TECHNICAL POC:

Benjamin Fegurgur, Supervisory Chemist; phone: (808) 306-2324; email: benjamin.p.fegurgur.civ@us.navy.mil Charisse Chu, Chemist; phone: (808) 473-7991; email: charisse.r.chu.civ@us.navy.mil