4.01 PERFORMANCE WORK STATEMENT.pdf

PERFORMANCE WORK STATEMENT

Logistics and Administrative Support Services

NAB Coronado, San Diego, CA

In Support of

Amphibious Construction Battalion ONE (PHIBCB ONE)

Background.

The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn is responsible to the Government.

Amphibious Construction Battalion ONE (ACB-1), conduct forward littoral presence operations in support of amphibious operations, assault follow-on operations, maritime repositioning force operations, and joint logistics over-the-shore. Missions include peacetime forward littoral operations and humanitarian assistance operations in support of the Department of State. The aforementioned missions require current and future operations planning, material management, and complex personnel management functions.

Scope.

Services shall include:

A. Logistics Support – Table of Allowance (TOA) management supporting the material outfitting of ACB-1 and properly disposing of assets for ACB-1.

B. Travel Administration – Administrative support of personnel travel for conferences, events, and Fleet exercises for Active and Reserve components and support for manning and training coordination of over five hundred Reserve

Personnel.

C. Travel Support – Travel Expenses

STAFFING REQUIREMENTS

The Contractor shall provide two (2) full-time equivalent (FTE) personnel to perform the requirements of this PWS:

• One (1) Logistics Analyst providing TOA and material readiness support

• One (1) Administrative Assistant providing travel administration and reserve coordination support

KEY PERSONNEL QUALIFICATIONS

Logistics Analyst (TOA Support): Minimum five (5) years of experience in Navy expeditionary logistics; demonstrated experience with TOA management, EXWC, ABFC, DPAS, and NAVFAC expeditionary programs.

Administrative Assistant (Travel Clerk): Minimum three (3) years of experience supporting Defense Travel System (DTS); working knowledge of Joint Travel Regulations (JTR), DD 1351- 2 processing, and Government Travel Card (GTC) programs.

DELIVERABLES

The Contractor shall provide the following deliverables to the Contracting Officer’s Representative (COR):

• Quarterly TOA Readiness Reports

• Annual TOA Validation Report

• Quarterly TOA Meeting Summary Reports

• Expeditionary Buy Plan (Annual)

• Weekly DTS Status Reports

• Weekly IBA Delinquency Reports

• Allowance Change Requests (Monthly) All deliverables shall be submitted electronically in Microsoft Word or Excel format unless otherwise directed.

TRAVEL

The travel listed within this PWS represents estimated mission-support travel requirements.

Actual travel may vary based on operational needs and shall not exceed the funded ceiling without prior written approval from the Contracting Officer.

PERIOD OF PERFORMANCE

The period of performance is 01 February 2026 through 31 January 2027, unless otherwise modified by the Contracting Officer.

TRANSITION-IN

The Contractor shall ensure continuity of operations during the transition period at contract start.

The Contractor shall be fully capable of performing all required tasks on the first day of performance.

1. General Information

A. Quality Control:

a. The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. Quality Control Plan (QCP) will be part of proposal submission and evaluation (see Section L). The contractor shall receive the contracting officer’s acceptance in writing of any proposed change to the submitted QCP.

B. Quality Assurance:

a. The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP).

This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

C. Recognized Holidays:

a. The contractor is not required to perform services on the following holidays:

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

Juneteenth National Holiday

D. Hours of Operation:

a. The contractor is responsible for conducting business, between the hours of

0700 to 1630 Monday thru Friday except Federal holidays or when the

Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the

Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

E. Places of Performance:

a. The work to be performed under this contract will be performed at the following location: Amphibious Construction Battalion ONE, 2524

Eniwetok Road, San Diego, CA 92115

F. Type of Contract:

a. The government will award a Firm Fixed Price (FFP) contract type.

G. Security Requirements:

a. The performance of this work will be conducted at the “UNCLASSIFIED” level.

H. Contractor personnel performing work under this contract must have a background check in order to qualify for a contractor ID card, however.

I. PHYSICAL Security:

a. The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

J. Special Qualifications:

a. See Section L.

K. Post Award Conference/Periodic Progress Meetings:

a. The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with

Federal acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

L. Contracting Officer Representative (COR):

a. The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including

Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the

COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

M. Key Personnel (see definition):

a. Following is list of contractor personnel to include Wage Determination labor category and key or non-key designation:

Contract Title WD Labor Category Key/Non-

Key

ACB1 Logistics Analyst – TOA Support 01410 Supply Technician Key

ACB1 Administrative Assistant (Travel

Clerk)

01533 Travel Clerk III Key

N. Logistics Support:

a. Contractor shall: Note: See Contract Data Requirements List (CDRL) for summary of deliverables.

b. Validate the Table of Allowance of NBG-1’s four subordinate units by comparing the on hand inventory versus the authorized inventory contained in NAVFAC’s ABFC (Advanced Base Functional Component) posted on NAVFAC’s Web Portal. This task will be completed annually with a due date of 30 June of each calendar year. The report shall be delivered to the COR.

c. Prepare and submit the COR a Report of Readiness Condition of TOA

Assets report on quarterly basis.

d. Conduct quarterly TOA meetings with NBG-1 units in order to review program status as defined in the NBG-1 TOA Manager Instruction

4400.1B. The contractor shall provide a summary report to the COR no later than 5 working days after the meeting.

e. Develop and submit to the COR, a one-time baseline TOA in MS Excel format for the Forward Deployed Naval Force (FDNF) by completion of the 3rd Quarter FY 2018. Baseline TOA shall include identification of

Integrated Logistics Support (ILS) requirements and shall use existing

TOA’s from ACU (displacement and non-displacement) and BMU as basis for TOA construction.

f. Compile procurement lists in excel format for items required to replace shortages and/or damaged items on a quarterly basis. Submit the completed product to the COR.

g. Attend the Naval Facilities Engineering Command (NAVFAC) Navy

Expeditionary Program Office (NEPO) TOA planning conferences and work with commodity program managers to compile recommendations for prioritization of TOA modernization and recapitalization procurements on a quarterly basis. The report shall be compiled in excel format and submitted to the COR no later than 5 working days after the conference.

h. Coordinate with NBG-1 Supply Officer and subordinate commands to create an annual Expeditionary Buy Plan that creates procurement lists for

TOA items in support of mission requirements. The Expeditionary Buy

Plan shall be compiled and submitted in excel format to the COR no later than 30 June each calendar year.

i. Conduct an annual validation of TOA inventory in order to identify equipment shortfalls and suitable substitutes aboard the Maritime

Prepositioning Force Squadron (MPSRON). The inventory shall be completed no later than 30 June of each calendar year.

j. Review applicable instructions and procedures for NBG-1, ACB-1, ACU-

1, and BMU-1 TOAs annually for currency. Review result report shall be submitted to the COR no later than 31 December of each calendar year.

k. Submit to the COR an Allowance Change Requests (ACRs) to document adds, deletions, and or modifications to NBG-1 unit TOAs on a monthly basis.

l. Meet with subject matter experts from the NBG-1 staff and subordinate commands to review the existing prepositioned spare parts and collateral lists for the NBG-1 Training Container embarked on MPSRON ships. The parts and collateral lists shall be compiled in excel format for submission to the COR by 31 December of each year (for review by the NBG-1 MPF

Officer and the NBG-1 Supply Officer).

m. Act as Container Control Officer in managing over 300 International

Organization for Standardization (ISO) containers to include container inventory. Report the readiness status to the COR annually.

n. Identify equipment that is at or near its projected end of life and report to the COR and responsible Supply Officer to replace and or dispose of the equipment on a quarterly basis. Develop turn-in documentation (DD

FORM 1348-1A) for equipment identified to be sent to Defense

Reutilization and Marketing Office (DRMO) on a semi-annual basis on or workday before 30 June of each year.

o. Schedule each month, the pick-up or delivery of TOA items for DRMO.

O. Travel Administration/Reserve training coordinator: Contractor shall perform the below travel administrative services ACB-1 consisting of over 550 active component Sailors and 550 reserve component Sailors. Task shall be completed on a daily basis unless otherwise noted. Contractor shall:

a. Provide customer service for Defense Travel System (DTS) to include trouble shooting system irregularities, performance issues, and system glitches and submit trouble reports to DTS help desk.

b. Plan itineraries and arrange for flights, hotels, and rental cars that meet regulations and mission requirements in term of dates, times, and places at the lowest costs and report actions to the Government Authorizing

Official. All recommendations shall be supported with pricing information and citations to applicable regulations. Final Authority for authorization shall rest with the Government Authorizing Official.

c. Assist in the preparations of Travel Authorization and Travel Vouchers for emergent travel of personnel who does not have Government Travel Card and does not have DTS access. Travel Authorization and Travel Voucher shall be submitted to the Government Authorizing Official for review and approval.

d. Administer member profiles in DTS to include creating, editing, receiving, and transferring member profiles in DTS.

e. Monitor, track and report unapproved Travel Authorizations in Word format to the COR with copy to the Government Authorizing Official every Friday of each work week.

f. Review DTS authorizations in accordance with applicable laws/regulations and funding constraints while meeting travelers’ identified mission goals and objectives. Task includes identifying potential discrepancies to the Government Authorizing Official for corrections;

verifying travel authorization’s accuracy and completeness; and providing narrative support, with regulatory citations, travel/lodging pricing information, location, and availability information.

g. Review submitted vouchers and sub-vouchers (DD Form 1351-2) in DTS for accuracy, completeness, and for appropriate supporting documentations (e.g. receipts as required per Join Travel Regulation

(JTR)). Errors and discrepancies shall be summarized in Word Format and submitted to the COR with copy to the Government Authorizing Official no later than by close of business Friday of each week.

h. Process government furnished travel card documentation by: providing and submitting travel card request form from new personnel; and processing travel card terminations and transfers for new check-in and transferring personnel respectively.

i. Prepare draft weekly reports in excel format on travel Individually Billed

Accounts (IBA) for the Agency Program Coordinator (APC) review and approval. The draft reports shall include delinquency status; credit balances, overpayments, erroneous payments, possible irregularities, and unauthorized charges and submitted to the COR with copy to the

Government Authorizing Official no later than Friday of each work week.

j. Conduct individual or classroom training sessions on travel entitlements and Defense Travel System (DTS) processes on a quarterly basis.

k. Review and make recommendations to the Government Authorizing

Official for approval for improvement of office procedures, related to travel according to guidelines of the organization on a yearly basis;

implement approved recommendations.

l. When on down-time or as directed by the COR as being in down-time, Contractor will report to ACB-1’s training department to assist the active duty personnel with the reserve component with carious needs for them to complete their training. Down-time meaning that there are no personnel traveling on behalf of ACB-1.

P. Contract Manager:

a. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager shall be available between the hours of 8:00 a.m. to 4:30p.m, Monday thru

Friday except Federal holidays or when the government facility is closed for administrative reasons. Qualifications for all key personnel are listed in Section L of RFP.

Q. Identification of Contractor Employees:

b. All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contract employees will be required to wear their contractors ID card visibly on the exterior of their clothing.

R. Contractor Travel:

c. The contractor(s) providing logistics support and the contractor providing reserve training coordination, will be required to travel periodically within CONUS and within the NCR during the performance of this contract to attend meetings, conferences, and training. Contractor will be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract. All travel requires approval/authorization by the COR. Tentative travel schedule as follows:

PAX

ON-

SITE#

DAYS

TOTAL

TVL

DAYS

TRIPS

DESTINATION

REASON FOR TRAVEL

TRAVELE

R

2 3 4 PORT HUENEME, CA MPF IPT Logistics

Analysts

2 4 5 2 JACKSONVILLE, FL TAILORING CONFERENCE Logistics

Analysts

2 3 4 2 LITTLE CREEK, VA NAVFAC SEALIFT CONF Logistics

Analysts

2 3 4 1 WASHINGTON, DC NAVFAC NEPO CONF Logistics

Analysts

2 2 3 1 HONOLULU, HI TAILORING CONFERENCE Logistics

Analysts

2 3 4 4 4 LITTLE CREEK, VA NAVFAC SEALIFT CONF Logistics

Analysts

2 3 4 2 WASHINGTON, DC NAVFAC NEPO CONF Logistics

Analysts

1 3 4 2 NEW ORLEANS, LA RESFOR CONF Training

Coordinator

S. Other Direct Costs. Not applicable.

T. Data Rights.

a. The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the

Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer.

All materials supplied to the Government shall be the sole property of the

Government and may not be used for any other purpose. This right does not abrogate any other Government rights. Also see data rights clauses in

Section I of contract.

U. Organizational Conflict of Interest:

b. Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in

FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The

Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting

Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI. See OCI clause in Section H of contract.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

A. DEFINITIONS:

a. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

b. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

c. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

d. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

e. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

f. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

g. PHYSICAL SECURITY. Actions that prevent the loss or damage of

Government property.

h. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

i. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

j. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

k. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

l. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

m. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 ACRONYMS:

ABFC Advanced Base Functional Component

ACAMS Army Container Asset Management System

ACB-1 Amphibious Construction Battalion ONE

ACR Allowance Change Request

ACU-1 Assault Craft Unit ONE

ACU-5 Assault Craft Unit FIVE

ADT Active Duty for Training

AIT Automated Information Technologies

AMD Activity Manning Document

APSR Accountable Property System of Record

AT Annual Training

BMU-1 Beachmaster Unit ONE

BSO Budget Submitting Office

CAC Common Access Card

CEEI Civil Engineering End Items

CESE Civil Engineering Support Equipment

CNBG-1 Commander, Naval Beach Group ONE

CNSF Commander, Naval Surface Force

CNSP Commander, Naval Surface Forces, U.S. Pacific Fleet

COLDS Cargo Offload Discharge System

COMNAVSURFPAC Commander, Naval Surface Forces, Pacific Fleet

COMPACFLT Commander, U.S. Pacific Fleet

COR Contracting Officer’s Representative

DPAS Defense Property Accountability System

DOD Department of Defense

DON Department of the Navy

DRMO Defense Reutilization and Marketing Office

DTS Defense Travel System eNTRs Enterprise Navy Training Reservation System

EXWC Expeditionary Warfare Center

FAR Federal Acquisition Regulation

FDNF Forward Deployed Naval Force

GMT General Military Training

IA Individual Augment

IDTT Individual Duty Training with Travel

ILS Integrated Logistics Support

ISO In Support Of

JTR Joint Travel Regulations

KO Contracting Officer

MPF Maritime Prepositioning Force

MPSRON Maritime Prepositioning Force Squadron

NAB Naval Amphibious Base

NACI National Agency Check with Inquiries

NACLC Naval Agency Check with Local Agency and Credit Checks

NBU-7 Naval Beach Unit SEVEN

NAVFAC Naval Facilities Command

NAVMAC Navy Manpower and Analysis Center

NBC Naval Base Coronado

NBG-1 Naval Beach Group ONE

NROWS Navy Reserve Order Writing System

OSO Operations Support Officer

POE Projected Operational Environment

PQS Personnel Qualifications Standards

PWS Performance Work Statement

QASP Quality Assurance Surveillance Plan

QST Quarterly Sustainment Training

RC Reserve Component

RFI Request for Issue

ROC Required Operational Capabilities

RSO Reserve Support Operations

RUAD Reserve Unit Assignment Document

SOP Standard Operating Procedures

TOA Table of Allowance

TOPS Transaction Online Processing System

3. Government Point of Contact Information. TBD

GOVERNMENT-FURNISHED PROPERTY (GFP)

The Government will provide office workspace, access to Government information systems (including Defense Travel System (DTS)), and Government-furnished equipment as necessary to perform the requirements of this contract. All Government-furnished property shall be used solely for official purposes and safeguarded in accordance with applicable regulations.

APPLICABLE REGULATIONS

Contractor performance shall comply with all applicable Federal, Department of Defense, and Department of the Navy regulations, including but not limited to:

• Federal Acquisition Regulation (FAR)

• Defense Federal Acquisition Regulation Supplement (DFARS)

• Joint Travel Regulations (JTR)

• Department of the Navy instructions applicable to expeditionary logistics and travel administration