4.01 Combined SS 09212023_final.pdf

N0024423Q0335

This is a combined synopsis/solicitation for commercial items prepared in accordance with FAR Part 13 Simplified Acquisition Procedures and 12.6 Streamlined Procedures for Evaluation and Solicitation for Commercial Items.

This announcement constitutes the only solicitation; a Request for Quotation (RFQ) is being requested and a written solicitation will not be issued. The Solicitation number is N0024423Q0335. The solicitation document and incorporated provisions and clauses are those in effect through latest Federal Acquisition Circular and DFARS change notices. This solicitation is issued as full and open competition.

NAICS Code 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance is applicable and business size is $12.5 Million Dollars. The solicitation will start on the date this solicitation is posted and will end on 26 September 2023 12:00 PM Pacific Standard Time.

This requirement is a [Small Business] set-aside and only qualified offerors may submit quotes. FOB Destination shall be in the Statement of Work.

NAVSUP FLC - San Diego requires the following items, Meet or Exceed, to the following:

***Question Submission: Interested Offerers must submit any questions concerning the solicitation at the earliest possible to enable the Buyer to respond. Questions must be submitted via email to Jheanna.u.poblete.civ@us.navy.mil. Questions not received within a reasonable time prior to close of the solicitation may not be considered. ***

For this solicitation, NAVSUP FLC - San Diego intends to solicit via SAM.gov for a 100% small business set-aside. An Offeror may submit a series of pricing quotes, which descend in price during the specified period of time for the aforementioned reverse auction. FLC - San Diego is taking this action in an effort to improve both vendor access and awareness of requests and the agency's ability to gather multiple, competed, real-time quotes. All responsible Offerors that respond to this solicitation MUST submit the pricing portion of their quote using the excel spreadsheet provide as an attachment.

Failure to comply with the below terms and conditions may result in offer being determined as non-responsive. This announcement constitutes the only solicitation; a formal, written solicitation will not be issued. PAPER COPIES OF THIS SOLICITATION WILL NOT BE AVAILABLE. This solicitation documents and incorporates provisions and clauses in effect through FAC 2005-60 and DFARS Change Notice 20120724. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses: www.acqnet.gov/far and http://www.acq.osd.mil/dpap/dfars/index.htm

Contractor must complete all Representations and Certifications found in the provisions listed below within their profile in the System for Award Management (SAM) at http://www.sam.gov to be considered for this solicitation.

Requirements **************************************************************************

The purpose of this effort is to provide yearly preventive maintenance to Flight line Extinguishers as required by Navy Region Southwest.

In addition, to a base year, there will be three options years for above services.

Refer to statement of work for full detail.

Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and three mailto:Jheanna.u.poblete.civ@us.navy.mil http://www.sam.gov/

(3) 12-month option years.

Delivery: FOB Destination.

Inspection and acceptance: At Destination by the Government.

Contract Type: Contract resulting from this solicitation will be combined Firm Fixed Price (FFP).

PLEASE SEE ATTACHED PERFORMANCE WORK STATEMENT FOR ADDITIONAL

INFORMATION.

CLAUSES INCORPORATED BY REFERENCE

52.203-3 Gratuities APR 1984 52.203-12 Limitation On Payments To Influence Certain Federal Transactions JUN 2020 52.204-2 Security Requirements MAR 2021 52.204-7 System for Award Management OCT 2018 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards JUN 2020 52.204-13 System for Award Management Maintenance OCT 2018 52.204-18 Commercial and Government Entity Code Maintenance AUG 2020 52.204-21 Basic Safeguarding of Covered Contractor Information Systems NOV 2021 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment NOV 2021 52.204-27 Prohibition on a Bytedance Covered Application JUN 2023 52.204-26 Covered Telecommunications Equipment or Services--Representation. OCT 2020 52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, or Proposed for Debarment NOV 2021 52.209-10 Prohibition on Contracting With Inverted Domestic Corporations NOV 2015 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law FEB 2016 52.212-1 Instructions to Offerors--Commercial Products and Commercial Services MAR 2023 52.212-2 Evaluation - Commercial Items NOV 2021 52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services

DEC 2022

52.212-4 Contract Terms and Conditions--Commercial Products and Commercial Services DEC 2022 52.216-31 Time-and-Materials/Labor-Hour Proposal Requirements--Commercial Acquisition NOV 2021 52.217-3 Evaluation Exclusive Of Options APR 1984 52.217-4 Evaluation Of Options Exercised At The Time Of Contract Award JUN 1988 52.217-5 Evaluation Of Options JUL 1990 52.217-8 Option To Extend Services NOV 1999 52.217-9 Option To Extend The Term Of The Contract MAR 2000 52.219-4 Notice of Price Evaluation Preference for HUBZone Small Business Concerns OCT 2022 52.222-3 Convict Labor JUN 2003 52.222-11 Subcontracts (Labor Standards) MAY 2014 52.222-41 Service Contract Labor Standards AUG 2018 52.223-5 Pollution Prevention and Right-to-Know Information MAY 2011 52.228-5 Insurance - Work On A Government Installation JAN 1997 52.232-18 Availability Of Funds APR 1984 52.232-33 Payment by Electronic Funds Transfer--System for Award Management OCT 2018 52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.233-3 Protest After Award AUG 1996 52.243-1 Changes--Fixed Price AUG 1987 52.245-1 Government Property SEP 2021 52.245-9 Use And Charges APR 2012 52.249-4 Termination For Convenience Of The Government (Services)(Short Form) APR 1984 52.252-2 Clauses Incorporated By Reference FEB 1998

52.252-6 Authorized Deviations In Clauses NOV 2020 252.203-7000 Requirements Relating to Compensation of Former DoD Officials SEP 2011 252.203-7002 Requirement to Inform Employees of Whistleblower Rights DEC 2022 252.203-7003 Agency Office of the Inspector General AUG 2019 252.203-7005 Representation Relating to Compensation of Former DoD Officials SEP 2022 252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7004 Antiterrorism Awareness Training for Contractors JAN 2023 252.204-7008 Compliance With Safeguarding Covered Defense Information Controls OCT 2016 252.204-7009 Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident Information JAN 2023 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting JAN 2023 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support JAN 2023 252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services – Representation MAY 2021 252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services JAN 2023 252.204-7019 Notice of NIST SP 800-171 DoD Assessment Requirements MAR 2022 252.204-7020 NIST SP 800-171 DoD Assessment Requirements JAN 2023 252.204-7021 Contractor Compliance with the Cybersecurity Maturity Model Certification Level Requirement JAN 2023 252.204-7023 Reporting Requirements for Contracted Services. JUL 2021 252.211-7003 Item Unique Identification and Valuation JAN 2023 252.211-7007 Reporting of Government-Furnished Property MAR 2022 252.223-7006 Prohibition On Storage, Treatment, and Disposal of Toxic or Hazardous Materials SEP 252.223-7008 Prohibition of Hexavalent Chromium JAN 2023 252.225-7048 Export-Controlled Items JUN 2013 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

DEC 2018

252.232-7010 Levies on Contract Payments DEC 2006 252.239-7016 Telecommunications Security Equipment, Devices, Techniques, And Services

DEC 1991

252.243-7001 Pricing Of Contract Modifications DEC 1991 252.243-7002 Requests for Equitable Adjustment DEC 2022 252.244-7000 Subcontracts for Commercial Products or Commercial Services JAN 2023 252.245-7001 Tagging, Labeling, and Marking of Government-Furnished Property APR 2012 252.245-7002 Reporting Loss of Government Property JAN 2021 252.245-7003 Contractor Property Management System Administration APR 2012 252.245-7004 Reporting, Reutilization, and Disposal DEC 2017 252.247-7023 Transportation of Supplies by Sea JAN 2023

CLAUSES INCORPORATED BY FULL TEXT

52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING (AUG 2020)

52.212-4 CONTRACT TERMS AND CONDITIONS -- COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (DEC 2022) ALTERNATE I (NOV 2021)

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (JUN 2023)

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (NOV 2021)

I. GENERAL INSTRUCTIONS

1. This solicitation is for small business set-aside. The award resulting from this solicitation will be a combined Firm Fixed Price (FFP) contract following FAR 13.5 procedures based on a Best Value Trade-off Approach. The Government will award a contract to the responsible offeror whose quote is responsive to the request for Quotation (RFQ). Offers submitted for other than FFP/T&M will not be considered and will be rejected outright.

2. Questions regarding this procurement must be submitted through email to the contract specialists at Jheanna.u.poblete@navy.mil. All questions submitted shall include the solicitation number in the subject line. Other methods of question submittal will not be acknowledged. The Government will make every attempt to answer all questions in a timely manner; however, questions submitted within 3 days of the posted closing date may not allow ample time to respond and offerors cannot be guaranteed a response.

All questions and answers will be posted for viewing by all other potential offerors.

3. All offers must be received no later than the date posted on the official soliciation.

This posted closing date and time applies to all submissions, as well as to all parts of the submission which are to be considered for award. No offers or modifications will be accepted after the deadline.

4. Offerors must provide information in sufficient detail to clearly and fully demonstrate that the prospective contractor has a thorough understanding of and ability to perform all requirements of this solicitation. The Government will not assume the Offeror possesses any capability, understanding, or commitment not specified in the offer. Offerors are cautioned against restating the SOW requirements in their offers, particularly with regard to technical requirements. Statements such as "the offeror understands", and "the offeror shall/can comply", along with responses that paraphrase the RFQ, are inadequate. The use of phrases such as "standard practices" (with a specific government reference or industry reference) does not reflect the offeror understands the requirements and will likely result in a diminished evaluation rating.

II. FORMAT OF THE QUOTES

1. Offers must be submitted in severable volumes as set forth below and all information specific to each Volume shall be confined to that volume:

1) Volume I - Cover Letter and Technical Factor

2) Volume II - Past Performance Factor

3) Volume III – Price Factor

Volume Name Page Limit Volume I – Cover Letter and Technical Factor* No more than (50) pages exclusive of cover letter table of contents, table of figures.

Volume II - Past Performance Factor* 2 Pages exclusive of Offerors Past Performance

Data Volume III- Price Factor Unlimited

Volumes I * and Volume II * shall not contain any price or cost information

III. CONTENT OF THE QUOTES

A. VOLUME I: Cover Letter and Technical Factor.

a. Cover Letter mailto:Jheanna.u.poblete@navy.mil

Offerors shall include the name of the company, the cage code, the physical address, the point of contact information (name, email and phone number), and the titles or names of all of the documents submitted in response to this solicitation. If applicable, the cover letter can be used for any assumptions forming the basis of the RFQ submission.

b. Factor I --Technical Approach Technical Factor section of Volume I shall provide information in sufficient detail to allow the Government make a thorough evaluation and arrive at a sound determination as to whether the offer meets the requirements of this solicitation. To this end, the proposed technical approach shall be as specific, detailed and complete as to clearly and fully demonstrate that the prospective contractor has a thorough understanding of and ability to perform the technical requirements contained in the PWS.

Technical Factor shall be divided in three clearly labeled sections, correlating to the subfactors identified below:

a. Sub-Factor 1 – Technical Requirements Offerors shall provide, in detail, an approach that will demonstrate the Offerors’ understanding and ability to perform the requirements listed in Section 5.0 of the SOW, including the Offeror’s ability to meet all the technical requirements. The offer must not merely repeat the solicitation requirements, but rather must provide convincing documentary evidence in support of conclusive statements of how contract requirements will be met. Acceptable documentary evidence can be in the form of servicing guides, product literature, and specifications. The quote shall address requirements including an evaluation of the suitability for meeting the technical specifications; the quote must include the following:

• Supporting technical documentation, e.g., servicing guides, product literature, and specifications to help the Government determine if the quoted service meets or exceed all of the essential characteristics specified in the RFQ.

B. VOLUME II: Past Performance Factor

1. Offeror’s may include in Volume II, a one to two page document listing all potential references. Information to be provided is reference name, address, phone number, email address, and any other identifying information such as Contract Number or type of work provided.

2. Offerors shall provide all relevant past performance information for similar or related work under contracts completed during the last three years. Offerors may submit performance data regarding current contract performance as long as a minimum of one year of performance has been completed as of the closing date of this solicitation

3. Past Performance references may include federal, state, or local Government and private contracts performed by the Offeror that were similar in nature for this effort being evaluate.

4. To obtain information, the Government may contact the points of contact listed by

Offerors, however, the Government is not required to contact the points of contact provided by Offerors and may limit the number of references it decides to contact.

The Government is also free to contact references other than those provided by the Offeror to evaluate past performance of Offerors

C. VOLUME III: Price

Pricing shall be firm-fixed price and include all labor, equipment, materials required to perform the work listed in the statement of work. Offerors shall return fully executed CLINs to include a unit price and total extended prices for all Contract Line Items listed in the solicitation and a Total Amount showing the cumulative sum of all line items. The proposed total price should be inclusive of maintenance, repair and labor. The Offerors shall provide a breakdown of pricing for each CLIN.

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Addendum to 52.212-2 Evaluation

1. BASIS FOR AWARD

1.1 The award resulting from this solicitation will be a single firm fixed price contract.

This is a full and open solicitation, using a best value trade-off methodology for source selection in accordance with FAR13.5 and FAR 12.6. The basis for award of a contract will be an integrated assessment by the Contracting Officer of the results of the evaluation based on the evaluation factors and their importance as indicated below. The integrated assessment will include consideration of the strengths and weaknesses of the offers. The Government reserves such right of flexibility in conducting the evaluation as is necessary to assure placement of a contract is in the Government's best interest. Accordingly, the Government may award to other than the lowest price offeror, or other than the offeror with the highest technical rating.

1.2 To be eligible for award, the offeror must fully comply with the statement of work, and address all solicitation requirements. As such, offers that take exception to any term or condition of this solicitation, propose any additional term or condition, or omit any required information, may not be considered for award. Alternate proposals are NOT authorized and will be rejected. An offeror must propose in accordance with the directions set forth in the “Instruction to Offerors” to be considered for award. Additionally, prior to award, a responsibility determination will be made in accordance with FAR 9.104-1 and will take into consideration the information submitted by the offeror and information obtained from other resources.

The Government intends to award based on initial submissions. Therefore, the Offeror's initial offer should contain the Offeror's best terms from a price and technical standpoint.

However, the Government reserves the right to enter into discussions with Offerors if it is determined by the Contracting Officer to be in the Government’s best interest.

1.4 Relative Weights

1.4.1 Factor I (Technical Approach) and Factor II (Past Performance

Confidence) are listed in descending order of importance. When combined, the non-priced factors [Factor I (Technical Approach) and Factor II (Past Performance Confidence), are significantly more important than Factor III (Cost). A rating of “Unacceptable” in any factor will render the entire proposal ineligible for award. There is one sub-factor under Factor I (Technical). The one sub-factor shall be used to establish an overall rating for Factor I. An unacceptable in any sub-factor will result in an overall Factor I rating of Unacceptable, rendering the entire proposal ineligible for award. The sub-factors is listed below:

a. Sub-factor (1) Technical Requirements;

1.4.2 Award will be made to that offeror whose proposal contains the combination of those criteria offering the best overall value to the government. In making this comparison, the government is more concerned with obtaining superior Technical Approach (Factor I), Past Performance Confidence (Factor II), than making the award to the lowest cost (Factor III) to the Government. However, the Government may not make an award at a significantly higher cost to the Government to achieve slightly superior technical approach or past performance.

2. EVALUATION OF OFFERS

A. Factor i -- Technical APPROACH

The Government will assess the Offeror’s Technical Approach with respect to its compliance with the solicitation requirements and the risk associated with the Offeror's approach through the assessment of the strengths, weaknesses, and deficiencies.

a. Sub-Factor (1) Technical Requirements:

1 The Government will evaluate the Offeror’s submission to determine the

Offeror’s understanding of, approach to, and ability to meet the solicitation requirements based on the information provided as required by INSTRUCTIONS TO OFFERORS. The contractor’s technical information will be used to determine whether the items or services proposed meet or exceed the requirements included in the SOW.

2.2 Technical Approach Grading Criterion:

The Government shall evaluate Technical Approach using the following adjectival ratings:

Color Rating Table 1 Combined Technical/Risk Rating Rating Description

Blue Outstanding Proposal indicates an exceptional approach and understanding of the requirements and contains multiple strengths, and risk of unsuccessful performance is low.

Purple Good Proposal indicates a thorough approach and understanding of the requirements and contains at least one strength, and risk of unsuccessful performance is low to moderate.

Green Acceptable Proposal meets requirements and indicates an adequate approach and understanding of the requirements, and risk of unsuccessful performance is no worse than moderate.

Yellow Marginal Proposal has not demonstrated an adequate approach and understanding of the requirements, and/or risk of unsuccessful performance is high

Red Unacceptable Proposal does not meet requirements of the solicitation, and thus, contains one or more deficiencies, and/or risk of unsuccessful performance is unacceptable. Proposal is unawardable.

2.3 Unacceptable Rating. Any offeror receiving a score of “unacceptable” in a factor or any sub-factor will render the entire proposal ineligible for award.

B. Factor II – Past Performance Grading Criteria There are two aspects to the past performance evaluation. The first is to evaluate each contractor’s past performance for relevancy to the proposed effort. The second is to determine the Government’s confidence level regarding future performance, based on each contractor’s past performance.

1. Relevance. Past performance on current and recent contracts (within the last 3 years) that are more technically relevant to the customer’s mission and program performance requirements, and similar in size, scope and complexity will receive greater consideration than performance on contracts that are less relevant.

1.1 Grading Criteria for “Past Performance Relevancy.” To determine how relevant each recent effort accomplished by the contractor is, the government will evaluate each past performance action, and rate each action using the following table below:

Table 2 Past Performance Relevancy Rating Rating Definition Very Relevant Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

2. Performance Confidence Assessment The second aspect of the past performance evaluation is to determine how well the contractor performed on the contracts in the past (including at a minimum customer service, quality of work, schedule, delivery of services) and what level of confidence the government can place in the contractor’s future performance under the proposed effort.

The government will evaluate vendors’ past performance for the following:

• Extent of client satisfaction with previous performance

• Reasonable and cooperative behavior in dealing with clients

• Quality of previously performed services

• Effectiveness in meeting schedules and providing services or products

2.1 Grading Criteria for “Performance Confidence Assessment:” To determine the confidence level, each past performance action will be evaluated and rated using the following ratings:

Table 3 Performance Confidence Assessment Rating Description Substantial Confidence Based on the offeror’s recent/relevant performance record, the

Government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence

Based on the offeror’s recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Neutral Confidence No recent/relevant performance record is available or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned.

The offeror may not be evaluated favorably or unfavorably on the factor of past performance.

Limited Confidence Based on the offeror’s recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

No Confidence Based on the offeror’s recent/relevant performance record, the Government has no expectation that the offeror will be able to successfully perform the required effort.

In the case of a vendor for whom information on past performance is not available, the government will not evaluate the vendor favorably or unfavorably on past performance. Such vendor will receive a Neutral rating for past performance. The government intends to verify past performance information on contracts listed by the Offerors.

The Government may contact some or all of the references. The Government reserves the right to obtain information for use in the evaluation of past performance from any and all sources including sources outside of the Government.

The Contractor Performance Assessment Reporting System (CPARS) will be accessed to locate recent and relevant information.

C. Factor IV – Price:

The Government will evaluate technically acceptable quotations for price completeness, and price reasonableness. A price reasonableness determination will be made using the price analysis techniques identified in FAR 15.404-1 as deemed appropriate.

(End of Provision)

End of Clauses/Provisions.

Contractor must complete all Representations and Certifications found in the provisions listed below within their profile in the System for Award Management (SAM) at http://www.sam.gov to be considered for this solicitation.

Quotation information may be submitted via email. Submit responses to: Jheanna.u.poblete@navy.mil Reference solicitation number:

N0024423Q0335 on all documents and requests for information. Quotes must be received no later than 26 September 12:00 PM Pacific Standard Time http://www.sam.gov/ mailto:Jheanna.u.poblete@navy.mil