4-DEI 147 EEO Form.pdf

FORM DEI 147

CITY OF CINCINNATI

EQUAL EMPLOYMENT OPPORTUNITY

PROGRAM

Adopted by Ordinance Nos. 331-1999 and 235-2013.

This form is designed to provide an evaluation of your policies and practices relating to the extension of equal employment opportunity to all persons without regard to race, religion, color, sex, sexual orientation, gender identity, or national origin.

Ordinances of the City of Cincinnati and the rules and regulations pursuant thereto provide for contract compliance inspection of personnel policies and practices relating to designated contracts with the City including contracts for construction, labor, services, materials, supplies, equipment, leases, loan and concession agreements.

Completion of this Report is one of the steps which demonstrates compliance with the City’s Equal Employment Opportunity (EEO) Program. Responsibility for demonstrating compliance with the Program by the contractor and his subcontractor rests with the contractor or subcontractors. Such a demonstration is a prerequisite for continued eligibility for bidding on City of Cincinnati contracts.

Your company’s failure to demonstrate sincere efforts to comply with the City's EEO Program may result in the following action(s) being taken against your company.

1) Refusal of all future bids or proposals for any contract with the city or its boards or commissions until such time as the contractor demonstrates that there has been established and there shall be carried out all the provisions of the program.

2) Cancellation of the contract. In a case in which there is substantial or a material violation of the compliance procedures herein set forth or as may be provided for by the contract, appropriate proceedings may be brought to enforce those provisions, including the enjoining, within applicable law, of contractors, subcontractors, or other organizations, individuals or groups who prevent or seek to prevent, directly or indirectly, compliance with the policy as herein provided.

PROCEDURE

You must complete Form DEI 147 prior to award of a bid/contract. You cannot receive an award without having Form DEI 147 approved by the City’s Department of Economic Inclusion.

Please complete and return pages one (1), three (3), four (4) and six (6) to:

Department of Economic Inclusion For further information call: (513) 352-3144 805 Central Avenue, Suite 610 Two Centennial Plaza Cincinnati, Ohio 45202

FAILURE TO SUBMIT COMPLETE AND ACCURATE INFORMATION ON FORM DEI

147 WITHIN TEN (10) DAYS OF NOTIFICATION FROM THE DEPARTMENT OF

ECONOMIC INCLUSION SHALL BE GROUNDS FOR REJECTION OF YOUR

BID/CONTRACT AS BENG NON-RESPONSIVE.

Company Name:

Date:

Revised 10/18/2024

EQUAL EMPLOYMENT OPPORTUNITY CLAUSE

During the performance of this contract, the contractor agrees as follows:

1. The contractor shall not discriminate against any employee or applicant for employment because of race, religion, color, sex, sexual orientation, gender identity, or national origin. As used here, the phrase “shall not discriminate” applies without limitation to the following: (1) recruitment, whether by advertising or other means;

(2) compensation, whether in the form of rates of pay, or other forms of compensation; (3) selection for training, including apprenticeship; and (4) promotion, upgrading, demotion, downgrading, transfer, laying off, and termination. The contractor agrees to post in conspicuous places available to employees and applicants for employment, notices to be provided by the City setting forth the provisions of this non- discrimination clause.

2. The contractor shall, in all solicitations or advertisements for employees, placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race, religion, color, sex, sexual orientation, gender identity, or national origin.

3. The contractor shall furnish all information and reports required by the Department of Economic Inclusion pursuant to Cincinnati Municipal Code Chapter 325, and shall permit access to the books, records, and accounts of the contractor during normal business hours by the Department of Economic Inclusion for the purpose of investigation so as to ascertain compliance with the program.

4. The contractor shall include the provisions of this equal employment opportunity clause in every subcontract, sublease, or purchase order so that such provisions will be binding upon each subcontractor, sublessee, or vendor. The contractor shall take such action with respect to any subcontractor as the City may direct as a means of enforcing the provisions herein, including penalties and sanctions for non- compliance, provided, however, that in the event the contractor becomes involved in or is threatened with litigation as the result of such direction by the City, the City may enter into such litigation as is necessary to protect the interest of the city and to effectuate the EEO program of the city; and in the case of contracts receiving Federal assistance, the contractor or the city may request the United States to enter into such litigation to protect the interests of the United States.

5. The contractor shall file compliance reports at reasonable times and intervals with the City in the form and to the extent prescribed by the Department of Economic Inclusion. Compliance reports filed shall contain information as to employment practices, policies, programs, and statistics of the contractor.

POLICIES AND PRACTICES

The bidder/contractor will indicate his/her willingness to comply with the requirements of the Equal Employment Opportunity Program of the City of Cincinnati by encircling the applicable letters to the left of each item below. The letters are to be interpreted as follows:

A - This is now a practice of the Company/Organization.

B - The Company/Organization will adopt this policy.

C - The Company/Organization cannot or will not adopt this policy. (If “C” is circled state reason. Use separate sheet if additional space is needed.)

It is understood that the Company’s/Organization’s willingness to participate in the Equal Employment Opportunity Program will be evaluated by the Department of Economic Inclusion. This evaluation will directly influence our decision on the qualifications of each bidder/contractor and is an integral part of your bid/contract.

ALL QUESTIONS MUST BE ANSWERED.

Circle One

Items State Reason if (C) is Circled

A

B

C

1. The Company/Organization will adopt a policy of non-discrimination, on the basis of race, religion, color, sex, sexual orientation, gender identity, or national origin applicable to employees or applicants for employment in recruitment, compensation, training, upgrading, promotion, demotion, downgrading, transfer, laying off and termination. An Affirmative Action Plan including goals and timetables will be developed to correct existing deficiencies in the aforementioned areas, if those deficiencies exist.

A

B

C

2. The Company/Organization will assign responsibility to one of its officials to develop procedures which will ensure that this policy is understood and carried out by managerial, administrative and supervisory personnel.

Official’s Name:

Title:

C

3. The Company/Organization will state its non-discrimination policy in writing and communicate it to the following:

a. All employees

b. All advertisement and recruitment sources

c. All relevant employee organizations including labor unions

d. All subcontractors

C

4. If the Company/Organization should need to use recruitment sources such as employment agencies, unions, and schools, these sources will have a policy of referring applicants using the same standards of non-discrimination required by the City’s EEO program and as defined in Item #1 above.

CITY OF CINCINNATI

DEPARTMENT OF ECONOMIC INCLUSION

BIDDER/CONTRACTOR INFORMATION

Name of Company/Organization/DBA Telephone Number

Physical Address (Include Room/Suite Number, City, State and Zip Code)

Federal Tax I.D. Number or Name of Company/Organization Contact Person

Social Security Number

CHECK APPROPRIATE BOX BELOW

Prime Contractor-Construction

Prime Contractor-Professional Services

Prime Contractor-Supplies/Services)

Educational Institution

Subcontractor-Construction

Subcontractor-Professional Services

Subcontractor-Supplies/Services

Non-Profit Organization

Other ____________________________

SEX AND RACE OF MAJORITY BUSINESS OWNER

(MAJORITY OWNER HAS THE MOST PERCENTAGE OWNERSHIP OF COMPANY AND CONTROL)

CHECK APPROPRIATE BOX BELOW

Male

Female

White

African American

Native Amer./Alaskan

Asian/Pacific Islander

Hispanic

2 or More Races

SEX AND RACE OF BOARD OF DIRECTORS – Non-Profit Organization

Write/Type N/A if no Board of Directors

***PUT THE NUMBER OF EACH IN THE APROPRIATE BOX***

Male_____

Female_____

White______

African American______

Native Amer./Alaskan______

Asian/Pacific Islander______

Hispanic______

2 or More Races________

SIGNATURE OF AUTHORIZED REPRESENTATIVE

INSTRUCTIONS FOR COMPLETION OF

EMPLOYMENT DATA TABLE ON PAGE 6

1. Enter total number of employees in column one (1) according to job categories as listed below.

2. Enter number of handicapped employees in company’s total work force and enter in column two (2).

3. Break down columns three (3) through eight (8) into race/ethnic group of the males and enter totals in column nine (9).

4. Break down columns ten (10) through fifteen (15) into race/ethnic group of the females and enter totals in column sixteen (16).

NOTE: EMPLOYEES LISTED MUST BE FULL TIME PERMANENT EMPLOYEES ONLY. DO NOT INCLUDE

SEASONAL, TEMPORARY, AGENCY, OR PART TIME EMPLOYEES. EMPLOYEE FIGURES MUST

REFLECT THE COMPANY’S TOTAL WORKFORCE, NOT ONE DEPARTMENT OR DIVISION.

DESCRIPTION OF CATEGORIES

Officials, managers and supervisors – Occupations requiring administrative personnel who set broad policies, exercise over-all responsibility for execution of these policies, and direct individual departments or special phases of a firm’s operations. Includes: officials, executive, middle management, plant managers, department managers and superintendents, salaried foremen who are members of management, purchasing agents and buyers, and kindred workers.

Professionals – Occupations requiring either college graduation or experience of such kind and amount as to provide a comparable background. Includes: accountants and auditors, airplane pilots and navigators, architects, artists, chemists, designers, dietitians, editors, engineers, lawyers, librarians, mathematicians, natural scientists, personnel and labor relations workers, physical scientists, physicians, social scientists, teachers and kindred workers.

Sales workers – Occupations engaging wholly or primarily in direct selling. Includes: advertising agents and salesmen, insurance agents and brokers, real estate agents and brokers, stock and bond salesmen, demonstrators, salesmen and sales clerks, and kindred workers.

Office and clerical – Includes all clerical-type work regardless of level of difficulty, where the activities are predominantly nonmanual though some manual work not directly involved with altering or transporting the products is included. Includes:

bookkeepers, cashiers, collectors (bills and accounts), messengers, office machine operators, shipping and receiving clerks, stenographers, typists and secretaries, telegraph and telephone operators, and kindred workers.

Craftsmen (Skilled) – Manual workers of relatively high skill level having a thorough and comprehensive knowledge of the processes involved in their work. Exercise considerable independent judgment and usually receive an extensive period of training.

Includes: The building trades hourly paid foremen and leadmen who are not members of management, mechanics and repairmen, skilled machining occupations, compositors and typesetters, electricians, engravers, jobsetters (metal), motion picture projectionists, pattern and model makers, stationary engineers, tailors and kindred workers.

Operatives (Semi-Skilled) – Workers who operate machine or processing equipment or perform other factory-type duties of intermediate skill level which can be mastered in a few weeks and require only limited training.

Laborers (Unskilled) – Workers in manual occupations which generally require no special training. Perform elementary duties that may be learned in a few days and require the application of little or no independent/judgment.

Includes: garage laborers, car washers and greasers, gardeners (except farm) and groundskeepers, longshoremen and stevedores, lumbermen, craftsmen and wood choppers, laborers performing lifting, digging, mixing, loading, and pulling operations, and kindred workers.

Service workers – Workers in both protective and nonprotective service occupations. Includes: attendants (hospital and other institution, professional and personal service), barbers, cleaners, cooks (except household), counter and fountain workers, elevator operators, firemen and fire protection, guards, watchmen and doorkeepers, stewards, janitors, policemen and detectives, porters, waiters and waitresses, and kindred workers.

Apprentices – Persons employed in a program including work training and related instruction to learn a trade or craft which is traditionally considered an apprenticeship, regardless of whether the program is registered with a Federal or State agency.

EMPLOYMENT DATA

Please note that this data may be obtained by visual survey. Neither visual surveys nor post-employment records are prohibited by any Federal, State or local law. All specified data are required to be filled in by law.

ALL EMPLOYEES MALE FEMALE

(1)

TOTAL MALES

& FEMALES

(2)

HANDI-

CAPPED

(3)

WHITE

(4)

AFRICAN

AMER.

(5)

ASIAN OR

PACIFIC

ISLANDER

(6)

NATIVE

AMER.

ALASKAN

NATIVE

(7)

HISPANIC

(9)

TOTAL MALES

(10)

WHITE

(11)

AFRICN

AMER.

(12)

ASIAN OR

PACIFIC

ISLANDER

(13)

NATIVE

AMER.

ALASKAN

NATIVE

(14)

HISPANIC

(15)

(16)

TOTAL FEMALES

Officials, Managers and Supervisors

Professionals

Technicians

Sales Workers

Office and Clerical

Craftsperson (Skilled)

Operatives (Semi-skilled)

Laborers (Unskilled)

Service Workers

Apprentices

TOTAL

Total employment from previous report (if any)

Veterans

(8)

2 OR MORE

RACES

2 OR MORE

RACES