IFB-CA-26-053

SPECIFICATIONS

AS NEEDED HEAVY-DUTY TRUCK AND BUS COLLISION REPAIR SERVICES

1. INTRODUCTION

Pasco County is seeking vendors who will provide automotive body work on a variety of vehicles on an as-needed basis.

2. GENERAL REQUIREMENTS

2.1 All work must be performed in accordance with all applicable state, local and national laws and codes.

2.2 All work must be performed according to the manufacturer’s installation requirements and recommendations and in accordance with all plans and specifications.

2.3 All work must be completed by a vendor licensed in the state of Florida to perform all the work as described herein.

2.4 The Vendor is responsible for all processes and costs associated with obtaining and maintaining any required permits.

2.5 All work assigned under the agreement will be performed at various locations throughout Pasco County.

2.6 In addition to the Fleet Department, other Pasco County departments may utilize this contract (at the same terms and conditions) for similar work.

2.7 The County reserves the right to award the lowest, responsive, responsible vendor per line item.

2.8 The County reserves the right to award by line items. Vendors are not required to bid on all items to be considered for award unless otherwise specified herein.

2.9 While it is the county’s intent to the contract to one Vendor, we reserve the right to award multiple Vendors if found to be in our best interest.

2.10 All quantities stated in this solicitation are estimates for bidding purposes. The

County does not guarantee any quantities mentioned herein.

2.11 Pricing must include all labor, tools, materials, and equipment needed to complete all the services described herein unless otherwise specified.

3. MINIMUM QUALIFICATIONS

3.1 The County reserves the right to request information necessary to determine the ability of the vendors to perform the work, to include references.

3.2 Upon request, the vendor will provide a performance record for no less than two

(2) years.

3.3 The vendor shall submit the qualifications of its sub-contractor(s), upon request by the County.

3.4 The vendor will supply a minimum of three (3) references for similar work successfully completed within the past two (2) years upon request.

References shall be included but not limited to:

• Company name

• Address

• Individual contracts with current and accurate titles

• Phone numbers

• Email address

4. SCOPE OF SERVICES

4.1 Vendor must be able to perform complete body repairs.

4.2 Vendor must have a repair facility capable of performing all services as listed herein.

4.3 Vendor must be able to paint all vehicles and equipment

4.4 Vendor must be qualified to perform frame straightening of all vehicles when required.

4.5 All parts used to provide automotive body repairs must be new original equipment manufacturer (OEM) parts, unless approved by Fleet Supervisor or their Designee.

4.6 Required Pricing Information

• Labor rate on all paint labor

• Labor on all body repair work

• Labor rate or fixed charge for frame straightening

• Percentage marks up on parts

• Rate on alignment pricing

4.7 Vendor must have a repair facility capable of performing body work, painting, general repairs, frame straightening and alignment services on Transit Buses and Paratransit Buses. Services to include, but are not limited to:

• Body

• Paint

• Repair

• Frame straightening

• Alignments

4.8 When metal body or plastic components are deemed beyond repair by the vendor, the repairs must be made by cutting out damaged area and replacing them with new metal or plastic that is equal to or greater than the original thickness. All such repairs must be approved by a Fleet supervisor (or designee) in writing prior to start of work.

4.7.1 Exceptions to the above criteria must be agreed upon in writing between

Fleet Supervisor or Designee prior to any work beginning.

4.9 When needed, The vendor will perform realignment of vehicles as needed.

Realignments will meet the following requirements:

• Frame vehicles shall have a thrust alignment.

• Unibody vehicles shall have a four (4) wheel alignment.

• After the alignment the vendor will provide a printout for each repair order.

5. REPAIR ESTIMATES

5.1 The vendor will send an estimate to Fleet Management Supervisor or Designee upon disassembly of vehicle.

5.2 The vendor may begin disassembly to acquire a proper estimate upon delivery to the vendor.

5.3 Estimates must include a list of parts intended to be used and a list of repairs anticipated to be made.

5.4 Work may not begin until written approval of the estimate has been provided by the County.

6. UNSATISFACTORY WORK AND/OR REPAIRS

6.1 All repairs and paint work must be reviewed and signed off on by the Fleet Supervisor or Designee.

6.2 Repairs deemed unsatisfactory by the County must be corrected by the vendor, at no additional cost to the County.

6.3 Unsatisfactory paint work and/or repairs include, but are not limited to, the following:

• Mismatched & corrosion parts

• Paint swirls & runs

• Fisheye blemishes

• Mismatched paint color(s)

• Buffer burns

• Any other defect(s) and/or imperfection(s) in body work or paint finish.

7. STAFFING/PERSONNEL REQUIREMENTS

7.1 Vendors are responsible for ensuring staffing levels are adequate to perform services described herein and are responsible for all costs associated with labor under this contract.

7.2 Vendor must provide current copies of licenses and training certificates upon request.

8. WORK OUTSIDE SCOPE OF WORK

8.1 Additional work identified outside the scope of this contract must be authorized in advance and in writing by the County.

8.2 The vendors must provide a price for any additional work identified prior to commencement.

8.3 No work will begin until a County Purchase Order or Encumbered Contract number is provided.

9. FACILITY LOCATIONS

9.1 The Fleet Management Department operates three (3) maintenance facilities:

• West Maintenance Facility (D&E) 7578 State Street New Port Richey, FL

34654

• East Maintenance Facility (McKendree) 9928 Mckendree Road San Antonio, FL 33576

• Fleet Maintenance (Go Pasco) 8620 Galen Wilson Blvd. New Port Richey, FL

34668

9.2 Vehicles may be delivered or towed to these facilities for assessment, estimate review, and post-repair inspection. Vendors are responsible for transporting vehicles from these facilities to their repair location unless otherwise approved by the County.

9.3 The County reserves the right to add and remove site locations as needed depending on availability of funds.

10. WARRANTY AND DAMAGES

10.1 Vendor is responsible for all damage or personal injury resulting from its operations.

10.2 Any damage or personal injury will be reported immediately to the Fleet Management Supervisor or Designee.

10.3 Should the Vendor fail to perform damage repair or warranty work as scheduled, and to a standard acceptable by the County, the County will procure services from another vendor. These costs will be the responsibility of the Vendor.

10.4 The Vendor will be responsible for any costs (from neglect, damage or personal injury) determined to be caused by the vendor.

END OF SPECIFICATIONS