IFB-SP-26-035

SPECIFICATIONS

CROCKETT LAKE PRESERVE FENCING

1. INTRODUCTION

Pasco County is seeking a qualified vendor to provide clearing and installation services for the boundary line fencing along the northern section of Crockett Lake Preserve located at 12950 Tinley Rd. New Port Richey FL, 34654

2. GENERAL REQUIREMENTS

2.1. All work must be performed in accordance with all applicable state, local and national laws and codes.

2.2. All work must be performed according to the manufacturer’s installation requirements and recommendations and in accordance with all plans and specifications.

2.3. All work must be completed by a contractor licensed in the state of Florida to perform all the work as described herein.

2.4. The Vendor is responsible for all processes and costs associated with obtaining and maintaining any required permits.

2.5. In addition to the Parks Recreation and Natural Resources Department, other Pasco County departments may utilize this contract (at the same terms and conditions) for similar work.

2.6. The County reserves the right to award the lowest, responsive, responsible vendor per line item.

2.7. The County reserves the right to award by line items. Vendors are not required to bid on all items to be considered for award unless otherwise specified herein.

2.8. While it is the county’s intent to the contract to one Vendor, we reserve the right to award multiple Vendors if found to be in our best interest.

2.9. All quantities stated in this solicitation are estimates for bidding purposes. The

County does not guarantee any quantities mentioned herein.

2.10. Pricing must include all labor, tools, materials, and equipment needed to complete all the services described herein.

3. MINIMUM QUALIFICATIONS

3.1. Vendor Qualifications

3.1.1. Vendor must have been in business of providing similar goods or services for 3 years.

3.2. The County reserves the right to request information necessary to determine the ability of the Vendor(s) to perform the work, to include references.

3.3. Vendors must be licensed to do business in the state of Florida and pull necessary permits.

4. SCOPE OF SERVICES

4.1. Vendor will provide materials and labor for clearing of land and installation of fencing at Crockett Lake Preserve - See Exhibit A

4.1.1. Install 6,608’of 4’ Red Brand Field Fence using 3.5 inch to 4-inch posts.

Corner posts shall be 5-to-6-inch round and braced. Fence to be built on site no premade sections. All post to be set 12’ on center. Line posts shall be a minimum of 6 feet long and shall be set at least 24 inches in the ground.

4.1.2. Install (4) 4’ high x 16’ wide Galvanized farm gate. All gate hardware is included and to be of commercial grade. Gate posts shall be 8-inch round and heavily braced with concrete footing.

4.1.3. Install 1,145’ of 6’ high black vinyl chain link knuckle barb 9-gauge fence with top rail and bottom tension wire. All posts to be 2-inch schedule 40 terminal posts with top rail swedged and set in concrete.

4.1.4. Install (1) 6’ high x 12’ wide double drive black vinyl chain link gate. All gate hardware included.

4.1.5. All hardware used is of commercial grade.

4.1.6. Clearing of debris and brush from the fence line area totaling 7,750 linear feet. Completely remove and dispose of all, timber, brush, stumps, roots, rubbish, debris, and all other obstructions resting on or protruding through the surface of the existing ground and the surface of areas to be fenced, and all other obstructions necessary to be removed.

4.1.7. Disposal: The Contractor shall remove and dispose of all old fencing materials, vegetation, obstructions, etc., in accordance with the applicable laws, ordinances, and regulations

4.1.8. Vendors must use best management practices for installation of field and chain link fence.

4.2. Permitting

4.2.1 Vendor to apply, purchase and provide all applicable permits for the clearing and installation of the fence.

4.2.2 The vendor will provide copies of the permits to the department.

4.3. Equipment

4.3.1 All vehicles used by the vendor will stay on designated roads and trails.

4.3.2 All vehicles used by the vendor must be properly identified with the company’s name and logo.

4.4. Scheduling

4.4.1 The work should only be performed during normal business hours of 7

AM- 5 PM Monday – Friday, excluding holidays, unless otherwise approved by the County.

4.4.2 When it is necessary to perform work outside the normal business hours for the County, the Contractor shall give a minimum of seventy-two (72) hours’ notice to the County.

4.4.3 The County reserves the right to add and delete site locations as needed depending on availability of funds.

5. COUNTY RESPONSIBILITIES

5.1. The County shall be responsible for granting access to the location where the work will take place.

5.2. The County will provide a boundary survey for the project.

5.3. The county will provide a staked survey of the north boundary for the project

6. STAFFING/PERSONNEL REQUIREMENTS

6.1. Vendors are responsible for ensuring staffing levels are adequate to perform services described herein and are responsible for all costs associated with labor under this contract.

6.2. On-Site Supervisor

6.2.1. The term "on-site supervisor" will be a person designated to be at the work site, and act as the Vendor’s POC to the County.

6.2.2. Phone numbers for the on-site supervisor will be provided to the County at the beginning of the contract.

6.2.3. Should the on-site supervisor change, the Vendor must immediately notify the County of the change. The County reserves the right to reject a supervisor and request a replacement.

6.3. Vendors must provide current copies of licenses and training certificates upon request.

6.4. Personnel must wear appropriate uniforms, carry photo identification, and always present a neat and professional image.

7. WORK OUTSIDE SCOPE OF WORK

7.1. Additional work identified outside the scope of this contract must be authorized in advance and in writing by the County.

7.2. The vendors must provide a price for any additional work identified prior to commencement.

7.3. No work will begin until a County Purchase Order or Encumbered Contract number is provided.

8. NON-MANDATORY SITE VISIT

8.1. There will be a non-mandatory site visit for vendors to inspect the work area, with the opportunity to verify dimensions and materials needed to complete the work as specified.

8.2. This will be the Vendor’s only opportunity to inspect the area with County staff present.

8.3. No questions will be answered during the site visit. Any inquiries must be submitted through the Bonfire platform, prior to the question due date, and an addendum will be released to respond.

9. WARRANTY AND DAMAGES

9.1. Vendors are responsible for all damage or personal injury resulting from its operations, including, but not limited to:

• Insect stings or dangerous wildlife encounters

• Injuries or damages due to the nature of work being conducted.

9.2. Any damage or personal injury will be reported immediately to the POC.

9.3. Should the vendor fail to perform damage repair or warranty work as scheduled, and to a standard acceptable by the County, the County will procure services from another vendor. These costs will be the responsibility of the vendor.

9.4. Vendor will be responsible for any costs (from neglect damage or personal injury) determined to be caused by the vendor.

9.5. One year warranty on workmanship and materials.

END OF SPECIFICATIONS