4-Bid Bond and Bid Check Authorization Form.pdf
PDF 178 KB Posted
- Solicitation number
- 26/0112
- Issued by
- Harris County, Texas
About this file
This is a Bid Bond Confirmation and Bid Check Return Authorization Form issued by Harris County, Texas for use in conjunction with competitive bidding processes. The form establishes the procedures for submitting bid security in the form of either a bid bond or a cashier's check, with submission requirements specifying that cashier's checks must be physically delivered in a sealed envelope to 1111 Fannin, 12th Floor, Houston, TX 77002 before the bid due date. All bid checks must be made payable to Harris County and submitted in the required amount as specified in the solicitation. For sealed bids, the County Clerk may retain the bid checks of the three lowest bidders until after contract award, approval, and receipt of performance and payment bonds; all other bidders' checks are returned within seventy-two hours of bid opening. For RFP submissions, the Office of the Purchasing Agent retains all bid checks under the same conditions.
The form authorizes Harris County to return the bid check via regular mail without liability to the address provided by the offeror under three circumstances: if the bidder is unsuccessful, if performance and payment bonds have replaced the bid check, or upon contract completion. Offerors must complete either Section A for bid bond submissions or Section B for cashier's check submissions, providing relevant surety or banking information, amount, dates, and contact details. The form includes a County Clerk/Purchasing Agent section for recording check mailing dates and administrative tracking information, and was last revised on March 24, 2021.
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Text version
BID BOND CONFIRMATION AND BID CHECK RETURN AUTHORIZATION FORM
When submitting through Bonfire and electing to provide a cashier’s check in lieu of a bid bond, the cashier’s check must be physically dropped off in a sealed envelope referencing the Job No. before the due date at 1111 Fannin, 12th Floor, Houston, TX 77002.
Offeror must complete this form and return through Bonfire submission. All bid checks must be for the required amount and be payable to Harris County, not payable to any individual.
If a bid, the County Clerk may retain the bid checks of the three lowest bidders until after the award and approval of the contract, receipt of a performance bond, and, if required, receipt of a payment bond. The County Clerk shall return the bid checks of all other bidders at any time within seventy-two (72) hours following the opening of bids.
If an RFP, all bid checks will be retained by the Office of the Purchasing Agent until after the award and approval of the contract, receipt of a performance bond, and, if required, receipt of a payment bond.
Authorization is hereby granted for Harris County to return the bid check via regular mail without liability of any kind or nature to the address listed below if:
1. we are an unsuccessful bidder, or
2. a performance bond, and payment bond, if required, has replaced the bid check, or
3. upon completion of contract.
_______Bid Bond Submission (Complete required information within Section A)
_______Cashier’s Check Submission (Complete required information within Section B)
Bid for:
Section A – Bid Bond Number , Surety Name
Dated in the amount of $____________________.
Section B - Cashier's Check Number , Drawn on
Bank of , Dated in the amount of $____________________.
Name:
Business Address:
Signature:
Mailing Address:
City & State: Zip Code:
Telephone: _____________________ Email:
For Use of County Clerk/Purchasing Agent Only:
Date Check Mailed: By:
Ledger Number: Dept:
Revised 3/24/21
| Bid for: |
| Section A Bid Bond Number: |
| Surety Name: |
| Dated: |
| in the amount of: |
| Drawn on: |
| Section B Cashiers Check Number: |
| Bank of: |
| Dated_2: |
| the amount of: |
| Name: |
| Business Address: |
| Mailing Address: |
| City State: |
| Zip Code: |
| Telephone: |
| Email: |
| Date Check Mailed: |
| By: |
| Ledger Number: |
| Dept: |
| Check Box1: Off |
| Check Box2: Off |
File details come from the government source that posted it. Updated .