4-Bid Bond and Bid Check Authorization Form.pdf
PDF 178 KB Posted
- Attached to
- ITB - Construction of Hike and Bike Trails Along South Belt Basin Trail (2023) for Harris County Precinct 2
- Solicitation number
- 26/0049
- Issued by
- Harris County, Texas
About this file
This is a Bid Bond Confirmation and Bid Check Return Authorization Form for Harris County, Texas, used in conjunction with an Invitation to Bid (ITB) for the Construction of Hike and Bike Trails Along South Belt Basin Trail (2023) for Harris County Precinct 2. The form establishes procedures for bid security submission, allowing offerors to submit either a bid bond or a cashier's check as a bid guarantee. For cashier's check submissions, the check must be physically delivered in a sealed envelope referencing the Job Number to 1111 Fannin, 12th Floor, Houston, Texas 77002 before the bid due date. All bid checks must be in the required amount and made payable to Harris County rather than to any individual. The form requires offerors to complete and return authorization documentation through the Bonfire submission platform, indicating their selected method of bid security and providing associated details including the bond or check number, amount, and date.
Harris County's bid check retention and return procedures vary depending on procurement type. For Invitations to Bid, the County Clerk may retain bid checks from the three lowest bidders until after contract award, approval, and receipt of required performance and payment bonds, with all other bidders' checks returned within seventy-two hours of bid opening. For Requests for Proposals, the Office of the Purchasing Agent retains all bid checks under the same conditions. Offerors authorize Harris County to return their bid check via regular mail without county liability upon occurrence of any of three conditions: unsuccessful bidder status, replacement of the bid check by a performance bond and payment bond if required, or contract completion. The form includes sections for both bid bond and cashier's check submissions, requiring bidders to provide business information, mailing addresses, contact details, and authorization signatures.
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Text version
BID BOND CONFIRMATION AND BID CHECK RETURN AUTHORIZATION FORM
When submitting through Bonfire and electing to provide a cashier’s check in lieu of a bid bond, the cashier’s check must be physically dropped off in a sealed envelope referencing the Job No. before the due date at 1111 Fannin, 12th Floor, Houston, TX 77002.
Offeror must complete this form and return through Bonfire submission. All bid checks must be for the required amount and be payable to Harris County, not payable to any individual.
If a bid, the County Clerk may retain the bid checks of the three lowest bidders until after the award and approval of the contract, receipt of a performance bond, and, if required, receipt of a payment bond. The County Clerk shall return the bid checks of all other bidders at any time within seventy-two (72) hours following the opening of bids.
If an RFP, all bid checks will be retained by the Office of the Purchasing Agent until after the award and approval of the contract, receipt of a performance bond, and, if required, receipt of a payment bond.
Authorization is hereby granted for Harris County to return the bid check via regular mail without liability of any kind or nature to the address listed below if:
1. we are an unsuccessful bidder, or
2. a performance bond, and payment bond, if required, has replaced the bid check, or
3. upon completion of contract.
_______Bid Bond Submission (Complete required information within Section A)
_______Cashier’s Check Submission (Complete required information within Section B)
Bid for:
Section A – Bid Bond Number , Surety Name
Dated in the amount of $____________________.
Section B - Cashier's Check Number , Drawn on
Bank of , Dated in the amount of $____________________.
Name:
Business Address:
Signature:
Mailing Address:
City & State: Zip Code:
Telephone: _____________________ Email:
For Use of County Clerk/Purchasing Agent Only:
Date Check Mailed: By:
Ledger Number: Dept:
Revised 3/24/21
| Bid for: |
| Section A Bid Bond Number: |
| Surety Name: |
| Dated: |
| in the amount of: |
| Drawn on: |
| Section B Cashiers Check Number: |
| Bank of: |
| Dated_2: |
| the amount of: |
| Name: |
| Business Address: |
| Mailing Address: |
| City State: |
| Zip Code: |
| Telephone: |
| Email: |
| Date Check Mailed: |
| By: |
| Ledger Number: |
| Dept: |
| Check Box1: Off |
| Check Box2: Off |
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