4-Attachment No. 4 REQ-0009121 B.I.D. Requirements.docx

GLWA Procurement

Effective Date:

7/1/2024 Document #:

FSA_PRO_SUP_0005

Revision Date:

7/21/2025 Revision#:

Document Title:

Business Inclusion and Diversity Program Document Owner/Department:

Procurement Team

Business Inclusion and Diversity (B.I.D.) Program

The goal of the vendor’s Diversity Plan is to demonstrate how they presented and maximized economic opportunities for qualified small, minority-owned, and economically disadvantaged business enterprises within the Great Lakes Water Authority’s service territory area.

Under the awarded contract, the plan will become part of the executed contract and may be negotiated during contract finalization. Vendor performance and B.I.D. Program compliance monitoring will be assessed during the length and completion of the contract.

B.I.D. Program Submission Requirements (B.I.D. submittal instructions are located on page 5)

1.1. B.I.D. Diversity Plan (Pass/Fail Requirement)

1.1.1. Proposed Diversity Plan — Each vendor shall provide their method for maximizing opportunities for inclusion and diversity participation for this solicitation. Good faith efforts in reporting will include the firms contacted and why they declined as well as firms recommended for award and other pertinent information.

Please complete the form included at the end of this document and attach all supporting documentation.

1.1.2. Certification Review and Assessment — Vendors must submit a copy of any certifications that they currently hold. If a vendor has certified subcontractors, then submit the subcontractor’s certifications as well.

The following certifications from a federal agency, the state of Michigan, or a Michigan local unit of government (including certifications upon which those entities might rely) will be accepted and must be submitted with the vendor’s plan. This list is not exclusive, and vendors may include other types of diversity certifications.

1.1.3. Small Business Directory Resources/Registrations —

U.S. SBA - https://web.sba.gov/pro-net/search/dsp_search-help.cfm State of Michigan - https://sigma.michigan.gov/webapp/PRDVSS2X1/AltSelfService Michigan United Certification Program - www.michigan.gov/mucp MDOT Certification Program - www.michigan.gov/mdotdbe

1.2. Economic Equity (Scored Categories) — To receive the economic equity credit, complete the B.I.D. questionnaire in Euna Procurement and submit with your solicitation response. A maximum of 3% points can be added to the vendor’s overall score based on the requirements below.

1.2.1. Business Presence in the State of Michigan (1%) — A business presence in the State of Michigan means that a business is eligible to be a Certified Michigan Based Business as defined by the state of Michigan law: a) files a Michigan single business tax return; b) has a Michigan income tax return statement showing income generated in, or attributed to, the state of Michigan or c) withheld Michigan income tax from compensation paid to the vendors/owners and remitted the tax to the Michigan Department of Treasury. (MCL 18.1268).

1.2.2. Business Presence in an Economically Disadvantaged GLWA Service Territory Area — 1% — A business presence in an Economically Disadvantaged Service Territory Area means the vendor is in a municipality designated as having one of the five lowest median household incomes in that respective county as defined by the U.S. Census Bureau every five years.

1.2.3. Business Presence in a GLWA Service Territory Area (1%) — GLWA is a regional utility that serves communities in as many as eight counties. A business presence in a GLWA Service Territory Area indicates that the vendor’s business is located in one of the following GLWA Service Territory Areas.

Instructions to Vendors: Submit B.I.D. documents in the following order and format.

Enter Contract #/Title:

A. Prime Vendor: Name and Contact Information (mandatory)

1. Vendor Name(s):

2. Vendor Mailing Address(es):

3. Contact Person(s) and Title(s):

B. Prime Vendor: Diversity Certifications (if applicable)

(If applicable) Date of Certification

C. Prime Vendor: Diversity and Inclusion Efforts Summary (mandatory)

Instructions: Provide a summary of diversity and inclusion efforts undertaken or strategies employed to maximize opportunities for small, minority-owned, and disadvantaged subcontractors on the specific GLWA solicitation to which you are responding.

D. Prime Vendor: Targeted Outreach Efforts Summary (mandatory)

Instructions: Provide a summary of the targeted outreach efforts undertaken or strategies employed to encourage participation by small, minority-owned, and disadvantaged subcontractors on the specific GLWA solicitation to which you are responding.

E. Prime Vendor: Targeted Outreach Communications Log (mandatory)

F. Prime Vendor: Resources Utilized (mandatory)

Instructions: Please note the resources used to identify small, minority-owned, and disadvantaged subcontractors (e.g., Federal or Michigan-based databases, certification programs, websites, listservs, or advertisements).

G. Prime Vendor: Additional Diversity and Inclusion Efforts Summary (optional)

Instructions: Please describe or summarize below any additional diversity and inclusion efforts undertaken (as related to the specific GLWA solicitation to which you are responding) that are not addressed in the above fields.

H. Prime Vendor: Internal Diversity and Inclusion Efforts Summary (optional)

Instructions: Please describe below any inclusion and diversity efforts, programs, initiatives, professional associations, or awards that your organization has undertaken, belonged to, or won.

I. Proposed Subcontractor(s) Information (mandatory)

J. Supporting Documentation (mandatory)

Instructions: Provide a short description of any supporting or supplemental documentation included with this form.

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