4-ATTACHMENT C- Cover Letter.docx

This is a cover letter and confirmation of documents form for the Housing Authority of the City of Alameda's RFP for Website Hosting and Content Management Systems services. The form requires bidders to provide company information including legal name, address, telephone number, business type (corporation, partnership, individual, or limited liability company), and applicable license or contractor numbers. Bidders must confirm they possess the required insurance and workers compensation coverage as specified in the contract, with cyber insurance to be collected following award notification. The proposal is due July 25, 2026.

The cover letter requires bidders to confirm their agreement with the terms and conditions outlined in the sample agreement provided with the RFP, with any requested modifications to be submitted during the proposal submission period. The contractor will be responsible for migrating the Housing Authority's existing website to its hosting environment while preserving current functionality, branding, navigation, and user experience. The scope includes providing secure, reliable, and scalable hosting infrastructure, content management system services, technical support, monitoring, and ongoing maintenance to enable staff to efficiently manage website content with minimal downtime. No specific contract value, term length, or evaluation criteria details are provided in the available documentation.