4-Attachment C Cost Sheet.xlsx
XLSX spreadsheet 11 KB Posted
- Attached to
- SEDI Summit Event Hosting & Lodging
- Solicitation number
- KK26-20-2
- Issued by
- Utah
About this file
This is a cost sheet attachment for the SEDI Summit Event Hosting & Lodging solicitation issued by the State of Utah Division of Purchasing on behalf of the Office of Data Privacy. The vendor cost sheet requires completion of pricing for venue hosting, catering services across three days (November 17-19), and optional audio/visual services. Catering requirements specify meals for 400 attendees with per diem caps of $92 for November 17-18 (breakfast, snack, lunch, and dinner) and $54 for November 19 (breakfast, snack, and lunch). The venue must accommodate meeting space requirements detailed in Attachment B-2.1, and lodging information includes a guest room rate cap of $221 per night for 150 rooms across November 16-18, though lodging costs are optional and will not be included in the bid evaluation.
Vendors must complete all highlighted yellow cells in the cost sheet to remain responsive for contract consideration. Service fees and gratuities are capped at 25% of costs. The total bid amount used to determine the lowest bidder includes only venue, catering, and any mandatory services, explicitly excluding lodging costs from the award determination. Audio/visual services may be provided by the vendor or a third-party, and the State Agency reserves the right to use an alternative AV vendor. The contract will be awarded to the single lowest cost responsive and responsible vendor based on overall cost methodology.
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Other files
| File | Type | Posted |
|---|---|---|
| 2-Attachment D Vendor Prerequisites.pdf | ||
| 3-Attachment B Scope of Work.docx | DOCX document | |
| 1-Attachment A Terms and Conditions.docx | DOCX document |
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Text version
SEDI Summit Bid Cost Sheet
| Attachment C Cost Sheet |
| KK26-20-2 SEDI Summit Event |
Vendor's Name
Instructions:
1. Vendor must complete all cells highlighted in yellow. If all cells are not filled in, the vendor may be unresponsive and not considered for an award of contract.
2. The costs entered will become contractual pricing for the awarded vendor.
3. Vendor must include all expenses to complete the Scope of Work detailed in Attachment B.
| Category | Item Description | Quantity | Unit | Unit Price | Service Fee and Gratuity | ||
| (may not exceed 25%) | Total Cost | Notes | |||||
| Venue | See Attachment B-2.1 for meeting space requirements | 1 | Venue | $ - 0 | |||
| Catering November 17th | Breakfast, Snack, Lunch, and Dinner, Max daily per diem $92 | 400 | Attendees | $ - 0 | |||
| Catering November 18th | Breakfast, Snack, Lunch, and Dinner, Max daily per diem $92 | 400 | Attendees | $ - 0 | |||
| Catering November 19th | Breakfast, Snack, and Lunch, Max daily per diem $54 | 400 | Attendees | $ - 0 | |||
| This total will be used to determine the lowest bidder. | $ - 0 |
| Blocked Room Rates | Nov 16th | Nov 17th | Nov 18th | Notes | |||
| Lodging | Guest Room Rate- Rate cap $221 (Attendee Self-Pay) | 150 | Rooms/Night |
Instructions:
1. Costs for this section are optional and will not be included in the total bid used to award a vendor.
2. This cost can be provided by the same vendor supplying the venue or by a third-party.
3. The State Agency reserves the right to use another AV vendor than the one providing this bid.
| Category | Item Description | Quantity | Unit | Unit Price | Service Fee and Gratuity | ||
| (may not exceed 25%) | Total Cost | Notes | |||||
| Audio/Visual | See Attachment B-3 for AV requirements | 1 | AV Package | $ - 0 |
File details come from the government source that posted it. Updated .