4-Attachment B Scope of Work.docx

ATTACHMENT B SCOPE OF WORK

#AS26-46

Request for Utah Trails Handbook Authoring Assistance Utah Division of Outdoor Recreation

1. Introduction The Division of Outdoor Recreation has received funding from the Outdoor Recreation Initiative to develop and Utah Trails Handbook to serve as a comprehensive resource for land managers, stewardship groups and communities around the state that plan, develop and maintain recreational trails.

2. Scope of Work The Utah Division of Outdoor Recreation (DOR) team is seeking responses from vendors to assist with authoring a Utah Trails Handbook, including content development, graphics, stakeholder meetings, survey data analysis, and designing the final deliverable. Included in the project is a separate pocket field guide that can be used by trail crews or trail planners in the field.

The DOR team will work directly with the chosen vendor to help guide the content and provide editorial reviews. The DOR team may help supply images for the handbook, but any photos the vendor has rights to use may also be considered. Priority will be given to the documents’ clarity and ability to distill sometimes complex information in a clear and concise manner and should highlight the unique opportunities and challenges of trail planning and development in Utah. Content must clarify differences in trail planning, development and maintenance between Utah’s desert environments and its mountains regions as well as highlighting key considerations between Utah’s wide range user groups. The target audience for this resource will be city, county and regional governments, as well as non-profit stewardship groups. The finished product should include graphical illustrations of trail structures; for example: climbing turns, rolling grade dips, culverts, retaining walls, steps, etc. When finished, the PDF version of the Trails Handbook will be an 8.5” by 11," handbook, while the pocket field guide will be 3.5” x 5”. These documents will be printed and shared online, so we’ll need a finished, print-ready file as well as PDF versions to share digitally. Additionally, consistency in look and feel to DOR’s branding is important.

Please include or link to examples of at least two similar projects you’ve completed.

3. Timeline The final print-ready file deliverable and associated graphics is required no later than February 2027.

4. Deliverables DOR requires final, print-ready digital files (including all assets) that it will send to the state’s print shop (Utah Correctional Industries). DOR will manage the handbook printing; responses need not include any printing qualifications. Also, DOR requires a digital PDF ready to publish online.

· Trails Handbook - 8.5” x 11” Comprehensive handbook covering the following at a minimum:

· Overview of Sustainable Trail Planning: Identifying trail project needs and goals, trail planning, stakeholder engagement, working with partners, environmental review, wildlife considerations, feasibility studies.

· Principles of Sustainable Trail Design - Include desert environments, vs mountains

· Trail Construction - hand construction, mechanized construction

· Trail Management, Monitoring, Maintenance and Stewardship

· Trail structures - ex: steps, retaining walls, rolling grade dips, knicks, types of turns, wood structures,

· Trailhead design

· User Group Considerations: Motorized and non-motorized user characteristics and design requirements. Multi-use trails vs single use.

· Specialty trails: Shared-Use Paved Trails: Design and Development Guidelines

· Trail Bridges

· Trail Restoration

· Trail Signage and Wayfinding

· Developing and Managing Volunteer Trail Programs

· Developing trail maintenance and construction bids

· Tools and Equipment

· Risk Management for Trail Projects

· Specialty trails: winter, accessible, water, paved

· Trail Layout and Design Requirements for Sustainable Trails

· Trail Maintenance and Construction Field Guide - 3.5” x 5” guided to assist field crews and to include at a minimum:

· Trail layout and design principles for sustainable trails

· Trail maintenance principles

· Trail construction principles

· Trail structures

· Trail restoration

· Safety protocols and emergency procedures

· Construction graphics of common trail structures.

· Includes up to 100 graphics related to trail layout/design, construction, maintenance, structures, and restoration that can be referenced in field projects and in trail contracts.

5. Mandatory Minimums

· Vendor shall have past experience in authoring handbooks and/or educational materials related to the planning, development and maintenance of recreational trail systems.

· Vendor shall have adequate personnel in key disciplines to effectively manage the project.

· Vendor shall not submit a response more than 5 pages. Does not include resumes, cover page, or table of contents.

6. Technical Scoring Criteria Proposal Requirements Proposers shall submit a comprehensive proposal that includes the following sections:

A. Executive Summary: [100 points] A brief overview of the Proposer's understanding of the project, their qualifications, and key personnel, with specific mention of experience in developing recreational trail handbooks, educational and training materials, and graphics.

B. Company Qualifications and Experience: [300 points] Company profile, including years in business, size, and organizational structure.

Description of relevant experience in the design and development of similar handbooks or educational information for outdoor recreation projects. Include project descriptions, locations, client references, and contact information.

Demonstrated experience working with relevant land management agencies in Utah, including the USFS, BLM, NPS and cities and counties.

C. Project Understanding and Approach: [300 points]

Demonstration of the Proposer's understanding of the project goals, objectives, and scope of services, including the critical need for stakeholder involvement.

Proposed approach for stakeholder involvement and how they plan to cover the diverse recreational trail needs in Utah, as well as incorporate the most up to date technical specifications for planning, developing and maintenance of sustainable trail systems.

D. Preliminary schedule for project completion: [100 points] Approach to timeline for developing written and graphic content, stakeholder involvement, incorporating edits, layout and design of documents, and final delivery.

E. Key Personnel: [100 points] Identification of key project personnel, including project manager, content authors, graphic designer and subject matter experts. Resumes of key personnel, highlighting relevant experience and qualifications, including experience working on projects.

Key disciplines needed for the project are as follows:

F. Cost: [100 points] Completion of the cost sheet (Attachment C) with a clear breakdown of costs as they are related to the deliverables.