Ventura County Department of Airports RFQ No. AIR-26-01 | On-Call Airport Engineering, Design and Architectural Services

Camarillo Airport (CMA) | Oxnard Airport (OXR) | 2026–2031 V E N T U R A C O U N T Y D E P A R T M E N T O F A I R P O R T S

REQUEST FOR QUALIFICATIONS

RFQ No. AIR-26-01

ON-CALL AIRPORT ENGINEERING, DESIGN,

AND ARCHITECTURAL CONSULTING SERVICES

CAMARILLO AIRPORT (CMA) | OXNARD AIRPORT (OXR)

VENTURA COUNTY DEPARTMENT OF AIRPORTS

555 Airport Way, Suite B | Camarillo, CA 93010 https://airports.venturacounty.gov

RFQ Issue Date: May 12, 2026 | Statements of Qualifications Due: June 17, 2026

Ventura County Department of Airports RFQ No. AIR-26-01 | On-Call Airport Engineering, Design and Architectural Services

Camarillo Airport (CMA) | Oxnard Airport (OXR) | 2026–2031 V E N T U R A C O U N T Y D E P A R T M E N T O F A I R P O R T S

01 INTRODUCTION

The Ventura County Department of Airports (County) owns and operates two public-use general aviation airports: Camarillo Airport (CMA) and Oxnard Airport (OXR). The County is responsible for maintaining, improving, and expanding infrastructure at both airports to support safe and efficient operations and to meet applicable regulatory requirements.

The County regularly undertakes capital improvement projects that may include the planning, design, rehabilitation, and construction of airfield facilities such as runways, taxiways, aircraft parking aprons, lighting systems, drainage infrastructure, buildings, and other airport support facilities.

Through this Request for Qualifications (RFQ), the County is soliciting Statements of Qualifications (SOQs) from qualified and experienced airport consulting firms to provide architectural, engineering, and design services in support of these projects. The County intends to select up to five (5) firms through this RFQ process. All firms selected will be placed on the Department’s Pre-Qualified Consultant List and awarded On-Call Professional Services Agreements for a five-year term (2026–2031). Only firms on the Pre-Qualified List will be invited to submit proposals or task order responses for airport engineering, architectural, and design services during the five-year term.

To be considered for selection, firms must demonstrate the capability to provide all services listed in this RFQ, either through in-house staff or through identified sub-consultants. Firms that cannot demonstrate full-service capability, whether directly or through a named sub-consultant team, will be considered non-responsive. All proposed sub-consultants must be identified by name in the SOQ along with their role and relevant qualifications.

Companion Solicitation: The County is also issuing RFQ No. AIR-26-02 for On-Call Airport Planning and Environmental Consulting Services. These two RFQs cover separate and distinct consultant service categories as defined in FAA Advisory Circular 150/5100- 14E. Firms may respond to one or both solicitations.

Airport projects may be funded through a combination of local airport revenues, State aviation grants (Caltrans Division of Aeronautics), and Federal Aviation Administration (FAA) Airport Improvement Program (AIP) grants. For projects funded in whole or in part with FAA funds, consultant selection and procurement procedures will comply with Qualifications-Based Selection (QBS) requirements consistent with the Brooks Act (40 U.S.C. §§1101–1104), FAA Advisory Circular 150/5100-14E, Architectural, Engineering, and Planning Consultant Services for Airport Grant Projects, and 2 CFR §§200.317–

200.326. Locally funded services will be procured in accordance with the Ventura County Board of Supervisors Resolution Establishing Policy on Contracting for Professional Consulting Services and California Government Code §4525 et seq.

Dual-Track Procurement Framework This RFQ is structured to capture all anticipated professional A/E service needs over the five-year term under two complementary tracks:

Ventura County Department of Airports RFQ No. AIR-26-01 | On-Call Airport Engineering, Design and Architectural Services

Camarillo Airport (CMA) | Oxnard Airport (OXR) | 2026–2031 V E N T U R A C O U N T Y D E P A R T M E N T O F A I R P O R T S

Track 1 – FAA-Funded Projects (AIP Grant): For projects funded in whole or in part with FAA AIP grants, all consultant selection and contract procedures comply with Qualifications- Based Selection (QBS) requirements under the Brooks Act (40 U.S.C. §§1101–1104), FAA Advisory Circular 150/5100-14E, and 2 CFR §200.317–200.326. Fee proposals are not solicited until after selection.

Track 2 – Locally Funded Projects and Services: For projects and services funded exclusively with local airport revenues or other non-federal funds, procurement follows County of Ventura Board Policy on Professional Consulting Services and California Government Code §4525 et seq. These assignments may include technical support, reviews, studies, and other professional services that do not require federal compliance.

Both tracks are covered by this single RFQ so the Department maintains a readily available pool of qualified A/E consultants for all needs, enabling timely, competitive, and fully defensible procurement throughout the contract term. Consultants should be prepared to support assignments under either track.

02 IMPORTANT DATES

The County intends to follow the schedule outlined below. All dates are subject to change and will be confirmed by addendum posted on the County’s Bonfire procurement portal at https://ventura.bonfirehub.com. Respondents are responsible for monitoring Bonfire for updates and addenda throughout the solicitation period.

Milestone Date

RFQ Issued May 12, 2026

Questions Due June 10, 2026

SOQ Submission Deadline June 17, 2026, by 3:00 PM Pacific Time

Interviews (if required) TBD

On-Call Agreements Effective Date (Target) July/August 2026

The County is targeting July/August 2026 as the effective date of the On-Call Professional Services Agreements. Questions regarding this RFQ shall be submitted through the “Messages” tab on Bonfire.

Responses will be posted on Bonfire.

Contact: Danielle Tarr, Project Administrator Ventura County Department of Airports

Phone: 805.388.4205 Email: Danielle.Tarr@VenturaCounty.gov https://ventura.bonfirehub.com/ mailto:Danielle.Tarr@VenturaCounty.gov

Ventura County Department of Airports RFQ No. AIR-26-01 | On-Call Airport Engineering, Design and Architectural Services

Camarillo Airport (CMA) | Oxnard Airport (OXR) | 2026–2031 V E N T U R A C O U N T Y D E P A R T M E N T O F A I R P O R T S

03 DEPARTMENT OF AIRPORTS OVERVIEW

The Ventura County Department of Airports owns and operates two public-use general aviation airports located in Ventura County, California. The County serves as the FAA airport sponsor for both airports and coordinates with the FAA Western-Pacific Region and the Caltrans Division of Aeronautics on airport planning, capital development, and regulatory compliance.

Camarillo Airport Camarillo Airport (FAA Identifier: CMA) is located at approximately 34.2138° N, 119.0944° W. The airport features Runway 8-26, approximately 6,000 feet in length, with a full parallel taxiway system, aircraft parking aprons, hangars, fueling facilities, and aviation-related tenant developments within the Camarillo Airport Business Park. The airport supports corporate aviation, charter operations, flight training, aircraft maintenance, and general aviation operations. A runway rehabilitation project is the current near-term capital priority.

Oxnard Airport Oxnard Airport (FAA Identifier: OXR) is located at approximately 34.2008° N, 119.2072° W.

The airport maintains its Part 139 Certification, though it has not had scheduled airline service since 2010. The airport features a single primary runway, Runway 7–25, approximately 5,950 feet in length. The airport supports business aviation, flight training, aircraft maintenance, and general aviation operations. In 2021, the County completed a full reconstruction of Runway 7-25, including pavement replacement, drainage improvements, and airfield electrical upgrades.

Additional information regarding airport facilities and operations is available at:

https://airports.venturacounty.gov

04 ANTICIPATED CAPITAL PROGRAM

The Department maintains and annually updates its Airport Capital Improvement Program (ACIP) in coordination with the FAA and Caltrans Division of Aeronautics. The ACIP identifies short-term and long-term capital development priorities and establishes funding assumptions for federal and state participation. The current ACIP for Federal Fiscal Years 2026–2036 is provided in full as Attachment A.

The ACIP is a planning document and does not limit future work. Projects may be added, modified, deferred, or removed based on operational priorities and funding availability. Refer to Attachment A for complete project descriptions and funding detail.

FAA-Funded Capital Projects - Anticipated A/E Opportunities The Department anticipates FAA AIP grant-funded capital improvement projects at both CMA and OXR during the five-year contract term (2026–2031). Based on the current ACIP, anticipated A/E opportunities include, but are not limited to, the following general project types:

https://airports.venturacounty.gov/

Ventura County Department of Airports RFQ No. AIR-26-01 | On-Call Airport Engineering, Design and Architectural Services

Camarillo Airport (CMA) | Oxnard Airport (OXR) | 2026–2031 V E N T U R A C O U N T Y D E P A R T M E N T O F A I R P O R T S

Project Type Examples

Pavement Runways; Taxiways, Taxilanes, and Connectors; Aircraft Parking Aprons; Access Roads and Vehicle Service Roads

Building and Structures Air Traffic Control Tower (ATCT); Aircraft Hangars; Terminal Building; ARFF Facilities

Airfield Systems Airfield Lighting; Airfield Signage and Markings; Electrical Infrastructure

Land and Site Land Acquisition Support Services; Perimeter and Loop Roads, Runway Safety Areas

Locally Funded Projects and Services (Non-FAA) - County Track In addition to FAA AIP-funded capital projects, the Department anticipates engineering and technical support for locally funded initiatives. These services will be procured in accordance with County procedures and do not require FAA QBS compliance. Anticipated locally funded needs may include, but are not limited to:

Project Type Examples

Infrastructure and Facility Improvements

• Security system upgrades: access control, perimeter fencing, CCTV, security lighting design

• Advanced Air Mobility (AAM) electrical charging infrastructure assessments and design

• Fuel Farm rehabilitation or replacement design (Oxnard Airport priority)

• Hangar area infrastructure improvements and utility upgrades

• Stormwater system improvements and plan updates

• Safety compliance improvements and corrective action design support

• Solar and photovoltaic system design review and tenant development plan review

• FAA and TSA airline security measure coordination and design support

Technical Studies, Assessments, and Reports

• Environmental site assessments, testing, and mitigation support

• Wildlife Hazard Management Plan updates and field support

• Pavement Management System (APMS) updates and pavement condition assessments

• Airfield electrical system assessments and energy efficiency studies

• Value Engineering (VE) studies on capital projects

• Feasibility studies for proposed airport development or tenant improvements

• Rent and fee schedule studies and updates

• Airline service market analysis and demand studies

• Economic impact studies

• Minimum Standards updates and development standards review

• Community outreach and public engagement support for capital projects

Operational and Regulatory Support

• Airport Emergency Plan (AEP) review and update support

• Airport Certification Manual (ACM) update support

• Airport Security Plan technical support and documentation

• Tenant infrastructure coordination and plan review support

Ventura County Department of Airports RFQ No. AIR-26-01 | On-Call Airport Engineering, Design and Architectural Services

Camarillo Airport (CMA) | Oxnard Airport (OXR) | 2026–2031 V E N T U R A C O U N T Y D E P A R T M E N T O F A I R P O R T S

• FAA AIP and Caltrans grant administration support (pre-award and post-award)

• Miscellaneous technical consulting as requested by the County

Firms must demonstrate the ability to support both federally funded and locally funded projects through in-house staff or identified sub-consultants.

05 CONTRACT DESCRIPTION

The County intends to select up to five (5) firms to be placed on the Pre-Qualified Consultant List and award each selected firm an On-Call Professional Services Agreement for the five-year term (2026 - 2031). The Pre-Qualified List will serve as the primary source for airport engineering, architectural, and design services during that time. Inclusion on the Pre-Qualified List does not guarantee the issuance of any specific Task Order or the award of any specific project.

Sample contract forms are provided as Attachment B (On-Call Agreement) and Attachment C (Project- Specific Contract). Submission of an SOQ constitutes acceptance of all contract terms and conditions.

The County will not accept modifications to the sample contracts.

On-Call Professional Services Agreements All firms selected through this process will be awarded On-Call Professional Services Agreements with the County. For locally funded assignments (Track 2), when services are required the County may issue a Task Order to one or more firms on the Pre-Qualified List at its discretion. Task Orders define the scope of services, schedule, and compensation for each assignment. No work shall be performed without a fully executed Task Order.

Project-Specific Professional Services Contracts For FAA AIP-funded project-specific contracts, the County will issue a Request for Proposals (RFP) to all firms on the Pre-Qualified List. All pre-qualified firms will have an equal opportunity to compete.

Selection will follow the Qualifications-Based Selection (QBS) procedures of FAA Advisory Circular 150/5100-14E, including evaluation of technical qualifications without consideration of fee information, ranking of firms, and negotiation of a fair and reasonable fee with the highest-ranked firm.

For locally funded projects and services, the County may assign work to one or more firms from the Pre- Qualified List at its discretion, in accordance with County of Ventura Board Policy on Professional Consulting Services. The County may, but is not required to, issue a formal RFP to all Pre-Qualified firms for locally funded assignments. Inclusion on the Pre-Qualified List makes a firm eligible to receive locally funded work; it does not guarantee any specific assignment.

Independent Fee Estimates For projects funded with FAA AIP grants, the County is required to prepare an Independent Fee Estimate (IFE) prior to receiving a consultant’s cost proposal, in accordance with FAA Advisory Circular 150/5100- 14E, Section 2.13, and 2 CFR §200.323.

Ventura County Department of Airports RFQ No. AIR-26-01 | On-Call Airport Engineering, Design and Architectural Services

Camarillo Airport (CMA) | Oxnard Airport (OXR) | 2026–2031 V E N T U R A C O U N T Y D E P A R T M E N T O F A I R P O R T S

Any firm that submits a Statement of Qualifications in response to this RFQ, and subsequently placed on the Pre-Qualified Consultant List, is expressly disqualified from preparing an IFE for any project listed in or arising from this solicitation. By submitting an SOQ, a firm is indicating its intent to compete for the projects described herein. Per AC 150/5100-14E, Section 2.13.1, Item 3, an IFE preparer must not have been on the pre-selection short-list for the project. Firms on this Pre-Qualified List meet that threshold and are therefore ineligible to serve as IFE preparers for any project during this contract term.

The County will issue a separate RFP for On-Call IFE Services to establish a qualified, independent IFE consultant. Firms wishing to provide IFE services should respond to that separate solicitation only.

06 SERVICES TO BE PROVIDED

In order to be considered for selection, firms must be capable of performing airport engineering, architectural, and design work as summarized below, either through in-house staff or through identified sub-consultants. All services must be performed in accordance with applicable federal, state, and County regulations, FAA Advisory Circulars, and current aviation industry standards and practices.

Service Category Includes

Pavement Engineering Design, evaluation, rehabilitation, reconstruction, overlay, and structural improvement of airfield and landside pavement, including:

• Runways

• Taxiways, Taxilanes, and Connectors

• Aircraft Parking Aprons

• Access Roads and Vehicle Service Roads

Related services include pavement evaluation studies, geotechnical investigations, laboratory testing, core sampling, subgrade stabilization, and Airport Pavement Management System (APMS) reporting.

Airfield Systems Design and engineering of airfield electrical, lighting, and signage systems, including:

• Runway and taxiway lighting systems

• Approach lighting and visual aids

• Airfield signage and markings

• Energy-efficient LED airfield lighting upgrades

• Airfield electrical system evaluation and upgrade

Buildings and Structures

Architectural and engineering design services for airport buildings and structures, including:

• Air Traffic Control Towers (ATCT)

• Aircraft Hangars and T-Hangars

• Fuel Farms and Fueling Infrastructure

• Terminal Buildings and Administrative Facilities

• ARFF Facilities

• Airport Maintenance Facilities and Support Structures

Drainage and Stormwater

Engineering design for airfield and landside drainage infrastructure, stormwater management systems, and related utility improvements.

Security Infrastructure Design and engineering of airport security improvements, including:

• Access control systems

Ventura County Department of Airports RFQ No. AIR-26-01 | On-Call Airport Engineering, Design and Architectural Services

Camarillo Airport (CMA) | Oxnard Airport (OXR) | 2026–2031 V E N T U R A C O U N T Y D E P A R T M E N T O F A I R P O R T S

• Perimeter fencing and gates

• CCTV and surveillance systems

• Security lighting

Construction Administration and Support

Services provided during the bidding and construction phases of airport capital projects, including:

• Plans, Specifications, and Estimates (PS&E) per FAA Advisory Circular 150/5370-10

• Construction Safety and Phasing Plans (CSPP) per FAA Advisory Circular 150/5370-2

• Bid document preparation, distribution, and addenda

• Construction observation, inspection, and resident engineering

• Shop drawing and submittal review

• Change order negotiation support

• Progress pay estimates for FAA grant reimbursement

• Final inspection, punch-list preparation, and project closeout

• Record (as-built) drawings and closeout documentation

Airport Layout Plan (ALP) Updates

Engineering support for ALP updates and associated drawing sets in coordination with FAA review, concurrence, and approval requirements.

Grant Administration and Agency Coordination

• Preparation of FAA AIP and Caltrans grant applications, supporting documentation, and cost estimates

• Coordination with FAA, Caltrans, and other regulatory agencies on project planning, grant requirements, and implementation

• Preparation and maintenance of the Airport Capital Improvement Program

(ACIP)

• DBE documentation and 49 CFR Part 26 compliance reporting

• Progress reports, meeting minutes, and project correspondence

• Professional engineering and technical support to the Director of Airports and Department staff

Special Services Additional engineering and technical services that may be required in support of airport capital projects, including:

• Land surveys, topographic mapping, and photogrammetric surveys

• Environmental studies incidental to A/E design projects

• Value Engineering (VE) studies per AC 150/5100-14E and AC 150/5300-15

• Project feasibility studies

• Preliminary engineering and design schematic reports

Other Airport Engineering Services

Other engineering, architectural, or technical services related to airport infrastructure as may be required by the County, consistent with FAA Advisory Circular 150/5100-14E.

07 SELECTION PROCESS AND CRITERIA

7.1 Evaluation Criteria and Weights

SOQs will be evaluated and scored by Department of Airports (DOA) staff using the following criteria and weights, consistent with FAA Advisory Circular 150/5100-14E, Section 2.7.2:

Ventura County Department of Airports RFQ No. AIR-26-01 | On-Call Airport Engineering, Design and Architectural Services

Camarillo Airport (CMA) | Oxnard Airport (OXR) | 2026–2031 V E N T U R A C O U N T Y D E P A R T M E N T O F A I R P O R T S

# Criterion Weight Description

1 Recent A/E Experience - Airport Projects

30% Comparable airport A/E project experience (last 5 years): pavement rehabilitation/reconstruction, airfield electrical/lighting, drainage, terminal/facility design, and construction administration on FAA AIP-funded projects. Sub-consultant experience on comparable airport work.

2 Qualifications & Staffing of Key Personnel

25% Professional credentials and California licensure of proposed team.

Demonstrated knowledge of FAA regulations, Advisory Circulars, and AIP grant procedures. Availability and commitment of key personnel over the five-year term.

3 Project Understanding & Technical Approach

20% Demonstrated understanding of CMA and OXR project types, constraints, and active airfield operations. Approach to CSPP preparation, phasing during operations, FAA grant administration, and project delivery.

Capability to conduct Value Engineering (VE) studies when required.

4 Past Performance & References

15% Quality of deliverables, on-time and within-budget delivery, and client satisfaction. Reference feedback from comparable public agency airport clients within the past five years.

5 Capacity, Availability & DBE Good Faith Efforts

10% Demonstrated capacity to absorb multiple concurrent task orders throughout the five-year term. Staffing availability and sub-consultant bench depth. DBE utilization efforts and small business outreach consistent with 49 CFR Part 26 and AC 150/5100-14E §2.8.5.

Evaluation scores, rankings, and individual numerical ratings are for internal use only and will not be released. The County may request clarification of information contained in an SOQ but reserves the right to evaluate SOQs as submitted without seeking additional information.

7.2 Selection Process Steps

1. SOQs are received and reviewed for responsiveness to the RFQ requirements.

2. DOA staff evaluates and scores all responsive SOQs using the criteria in Section 7.1.

3. Up to eight (8) firms may be invited to participate in interviews. Key team members identified in the SOQ should be available to attend. All costs associated with interview preparation and attendance shall be borne by the firm.

4. Up to five (5) firms will be placed on the Pre-Qualified Consultant List and awarded On-Call Agreements. All firms on the Pre-Qualified List are notified of the final pre-qualification determination. Unsuccessful firms are notified in writing consistent with AC 150/5100-14E §2.9.8.

5. DOA staff prepares a written selection report documenting the procurement action and ranking, consistent with FAA AC 150/5100-14E §2.9.14 and County Board Policy.

08 SOQ SUBMITTAL REQUIREMENTS

Firms’ SOQs will be used for consideration for placement on the Pre-Qualified Consultant List. SOQs must be submitted electronically through the Ventura County Bonfire procurement portal at https://ventura.bonfirehub.com.

Ventura County Department of Airports RFQ No. AIR-26-01 | On-Call Airport Engineering, Design and Architectural Services

Camarillo Airport (CMA) | Oxnard Airport (OXR) | 2026–2031 V E N T U R A C O U N T Y D E P A R T M E N T O F A I R P O R T S

“SOQ: RFQ No. AIR-26-01 - On-Call Airport Engineering, Design, and Architectural Consulting Services (2026–2031)” must appear prominently on the front page of the SOQ and be clearly identified in the electronic submission.

SOQs must be concise and shall not exceed fifteen (15) pages in length, not including the transmittal letter, references, and personnel résumés. Minimum 11-point font, 1-inch margins, single-sided. SOQs shall be organized in the order listed below. Any SOQ that does not conform to these requirements may be deemed non-responsive and rejected.

8.1 Transmittal Letter (Not Counted in Page Limit)

Provide a cover letter on firm letterhead that includes all of the following:

• A statement of the firm’s interest in providing services under this RFQ and commitment to supporting CMA and OXR projects.

• Primary contact name, mailing address, phone number, and email.

• Signature of a corporate officer or principal authorized to bind the firm contractually.

• Conflict of Interest Certification: “The undersigned certifies that, to the best of its knowledge and belief, no organizational or individual conflict of interest, real or apparent, exists between [Firm Name] and the County of Ventura Department of Airports with respect to this solicitation. The firm has not developed, drafted, or contributed to specifications, requirements, or statements of work for this RFQ.”

• Statement of whether the firm is also submitting a response to RFQ No. AIR-26-02.

8.2 Recent Airport A/E Experience of the Prime Firm (Pages 1–5) Describe the firm’s relevant experience and demonstrated capability on airport A/E projects completed within the last five (5) years that are similar in scope and complexity to those anticipated for CMA and OXR. Projects should be specific to airport engineering and design, such as pavement rehabilitation/reconstruction, airfield electrical/lighting system design, drainage improvements, or construction administration for FAA AIP-funded capital projects. For each project, include at minimum:

• Project name, location, and owner/client agency

• Role of the firm, name of proposed project manager, and sub-consultants involved

• Project description, scope of A/E services performed, and construction type

• Total project construction cost and A/E contract value

• Project schedule performance: on-time delivery or explanation of deviations

• Whether FAA AIP grant funds were involved (yes/no)

8.3 Qualifications and Staffing of Key Personnel (Pages 6–9)

• Provide an organizational chart identifying the Project Manager and all key personnel by name and role, including sub-consultants.

• Describe the proposed Project Manager’s experience managing comparable airport A/E projects and familiarity with FAA AIP grant procedures.

• Identify all sub-consultants proposed and describe their roles and relevant qualifications. Sub-consultants must be identified for any services the prime firm cannot perform in-house.

Ventura County Department of Airports RFQ No. AIR-26-01 | On-Call Airport Engineering, Design and Architectural Services

Camarillo Airport (CMA) | Oxnard Airport (OXR) | 2026–2031 V E N T U R A C O U N T Y D E P A R T M E N T O F A I R P O R T S

• Provide a staffing plan reflecting anticipated team composition and level of effort over the five-year term.

• Discuss current and anticipated workload of key personnel and their availability for CMA/OXR assignments.

8.4 Project Understanding and Technical Approach (Pages 10–13)

• Demonstrate understanding of the anticipated A/E project types, operational constraints, and FAA requirements specific to CMA and OXR.

• Describe the firm’s approach to active airfield safety, CSPP preparation (per FAA AC 150/5370-

2), construction phasing, and coordination with airport operations.

• Describe experience with FAA AIP grant administration, including coordination with FAA, preparation of grant applications, progress pay estimates, and project closeout.

• Describe capability to conduct Value Engineering (VE) studies (per AC 150/5100-14E §2.7.2(12) and AC 150/5300-15).

• Describe the firm’s approach to locally funded services described in Section 4, including any limitations and proposed sub-consultant arrangements.

8.5 References and Supplemental Attachments (Not Counted in Page Limit) Provide at least three (3) client references from recent airport-related A/E work completed within the previous five (5) years. For each reference, include the project name, a brief project description, the role of the firm, the project manager, and contact information for a representative able to speak to the quality of work performed. Provide résumés for all key team members, including personnel from sub-consulting firms. Résumés shall not exceed two (2) pages per person.

09 GENERAL CONDITIONS

The County reserves the right to reject any or all Statements of Qualifications, waive minor irregularities, request additional information, or cancel this solicitation at any time without liability. Submission of an SOQ does not guarantee that work will be assigned. This RFQ does not commit the County to award a contract or to pay any costs incurred in the preparation or submission of an SOQ. Selected firms may be required to participate in negotiations and may be requested to submit additional information, including pricing, technical clarifications, or revisions as part of that process.

Procurement Portal This RFQ is issued and managed through the County’s Bonfire procurement portal at https://ventura.bonfirehub.com. All addenda and official communications will be posted exclusively on Bonfire.

Ventura County Department of Airports RFQ No. AIR-26-01 | On-Call Airport Engineering, Design and Architectural Services

Camarillo Airport (CMA) | Oxnard Airport (OXR) | 2026–2031 V E N T U R A C O U N T Y D E P A R T M E N T O F A I R P O R T S

Fee Proposals Fee proposals and hourly rate schedules shall not be submitted with the SOQ. For projects funded with FAA AIP grants, fees will be established through negotiation following selection, consistent with 49 U.S.C.

§47107(a)(17) and 2 CFR §200.320(d).

Each firm awarded an On-Call Professional Services Agreement will have a negotiated rate and compensation schedule established at the time of contract execution. As part of that process, the selected firms shall provide a clear and comprehensive fee schedule for the full five-year term (2026–2031), including: Hourly rates for all positions and classifications of personnel proposed, including sub-consultants.

Contract Engineering Services and AB 339 Compliance Under FAA Advisory Circular 150/5100-14E, Section 2.14, FAA prior written approval is required before an airport sponsor performs airport engineering work using its own personnel (force account). The County currently does not have staff with the requisite airport engineering qualifications and experience to perform design or construction oversight for AIP-funded projects using force account. Accordingly, the County will use contract-engineering services, consultants engaged through this RFQ, for all FAA-funded A/E work. This is consistent with FAA requirements and ensures all work is performed by qualified professionals with demonstrated airport experience.

California Assembly Bill 339 (effective January 1, 2026) requires public agencies to provide advance written notice to recognized employee organizations prior to issuing certain solicitations when services may overlap with work performed by represented employees. The County has completed the AB 339 Determination Tool for this RFQ. Based on that review, the A/E services solicited herein, which involve specialized planning, design, engineering, and professional technical services not typically performed by County classified staff, fall within the AB 339 exemption for services related to planning, design, oversight, or delivery of infrastructure and building projects. The completed determination has been retained in the procurement record consistent with County guidance.

Local Preference Consistent with County Board Policy on Professional Consulting Services, preference in consultant selection shall be given to consultants located in Ventura County or firms with fully staffed offices in Ventura County. This preference shall not apply where prohibited by the terms of FAA grants or where it would result in a lower standard of service.

Confidentiality SOQs will not be publicly opened. The County will maintain the confidentiality of SOQs to the extent permitted by law until the Pre-Qualified Consultant List is established.

Ventura County Department of Airports RFQ No. AIR-26-01 | On-Call Airport Engineering, Design and Architectural Services

Camarillo Airport (CMA) | Oxnard Airport (OXR) | 2026–2031 V E N T U R A C O U N T Y D E P A R T M E N T O F A I R P O R T S

10 DISADVANTAGED BUSINESS ENTERPRISE (DBE)

Projects funded with FAA Airport Improvement Program (AIP) funds are subject to 49 CFR Part 26 Disadvantaged Business Enterprise (DBE) participation requirements. DBE goals will be established on a project-by-project basis in accordance with applicable federal regulations.

Consultants are encouraged to perform and document Good Faith Effort (GFE) outreach to DBE and small business sub-consultants. Regardless of whether a consultant ultimately satisfies a DBE goal, documentation of good-faith efforts is required to protect eligibility for contract award. DBE participation and good-faith effort documentation is an evaluation factor in this solicitation.

For project-specific contracts utilizing FAA funds, shortlisted firms will be required to meet applicable DBE goals or provide documentation of good-faith efforts, consistent with 49 CFR §§26.53 and FAA Advisory Circular 150/5100-14E, Section 2.8.5.

11 ATTACHMENTS

The following attachments are provided as part of this RFQ and are incorporated herein by reference:

• Attachment A - Ventura County Airport Capital Improvement Program (ACIP), Federal Fiscal Years 2026–2036 (Camarillo Airport and Oxnard Airport)

• Attachment B - Sample On-Call Professional Services Agreement

• Attachment C - Sample Project-Specific Professional Services Contract (FAA-Funded)

These attachments are provided for reference to illustrate the Department’s capital improvement program and the standard contract forms that will apply to services performed under this RFQ. Firms should review all attachments prior to submitting an SOQ.

END OF REQUEST FOR QUALIFICATIONS