4-Addendum2 6000000744.pdf

4 World Trade Center l 150 Greenwich Street, 21st floor l New York, NY 10007

January 10, 2022

SUBJECT: REQUEST FOR PROPOSALS FOR PERFORMANCE OF EXPERT

PROFESSIONAL TRAFFIC ENGINEERING CONSTRUCTION AND

OPERATIONS SUPPORT SERVICES (SMALL BUSINESS

ENTERPRISES) FOR REDEVELOPMENT PROGRAMS AS REQUESTED

ON A "CALL-IN" BASIS DURING 2022 THROUGH 2025

(RFP# 6000000744) – ADDENDUM #2

Dear Sir or Madam:

The Port Authority of New York and New Jersey (the “Port Authority” or “Authority”) hereby amends the subject Request for Proposals (RFP) as follows:

1. The due date for receipt of Proposals has been changed to 2:00 p.m. Eastern Time (ET), February 1, 2022.

2. In the RFP Letter, under Section I. Proposer Requirements, Number 1., delete in its entirety and replace with the following, “A minimum of five (5) years of firm experience, and two

(2) employees specializing in providing conceptual roadway design, and/or traffic operational analysis, and/or maintenance of traffic design, and/or traffic device design, and/or transportation management planning services for public transportation facilities.

The Proposer may alternatively fulfill the five (5) years of firm experience prerequisite if it can demonstrate that the persons or entities owning and controlling the Proposer have had a cumulative total of at least the same number of years and type of direct continuous experience immediately prior to the submission of this proposal as is required of the Proposer or has owned and controlled other entities which meet the requirement. Also, one of the above stated employees may be filled by subconsultant staff.”

3. In the RFP Letter, under Section I. Proposer Requirements, Number 2., delete in its entirety and replace with the following, “The prospective proposer must have Professional Engineer(s) licensed to practice in the State of New York and New Jersey, or at a minimum, demonstrate that the license is pending with the state(s). License(s) must be in place prior to performance of services.

4. In the RFP Letter, under Section I. Proposer Requirements, Number 4., delete in its entirety and replace with the following, “Firm must have a Certification of Authorization in New York and/or New Jersey or exclusion from the States. Services can be performed in only the state(s) in which firms have Certification of Authorization.”

5. In the RFP Letter, under Section I. Proposer Requirements, Number 5., delete in its entirety and replace with the following, “Firms must be certified as an SBE by the Authority prior to the RFP due date. If your firm is not yet certified (or pending recertification) by the Port Authority, your proposal must affirm you have an application for certification/recertification in process with the Authority prior to the proposal due date.

Those firms that have a pending certification/recertification application with the Authority will only be considered for the subject services upon determination that your firm meets the certification/recertification requirements.”

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The following are questions from Request for Proposals (RFP) recipients. The questions and the corresponding Authority answers are provided for your information and use, as appropriate.

Question #1: In the RFP Letter, under Section I. Proposer Requirements, can the proposer meet these requirements with its subconsultants?

Answer #1: No, proposer requirements must be met by the Prime firm only with the exception to Proposer Requirement Number 1. See change to Proposer Requirement Number 1 above.

Question #2: In the RFP Letter, under Section I. Proposer Requirements, Number 2., can the professional licensed engineer who can practice in the State of New York and New Jersey be fulfilled by more than one person. In other words, can a proposer submit one professional licensed engineer who can practice in New York and another in New Jersey, and still meet the requirement?

Answer #2: Yes, the proposer can submit more than one individual from the Prime firm to meet Proposer Requirement Number 2.

Question #3: Is the scope of services limited to Port Authority airports or will services be for other facilities?

Answer #3: See the second paragraph of the Background section of the Attachment A (scope of services).

Question #4: Is it necessary to submit a response to include every item listed in the Attachment A (scope of services), or will firms still be considered if they satisfy a subset?

Answer #4: At a minimum, proposers must demonstrate that they meet the proposer requirements as stated in the RFP Letter, under Section I. Also, see changes/modifications to the proposer requirements above. It is your business decision how you intend to submit a proposal.

Question #5: Can a Port Authority certified Small Business Enterprise (SBE) firm who is also a Port Authority certified Minority/Women-owned Business Enterprise (M/WBE) firm self-satisfy/perform their respective portion of the M/WBE subconsultant goals listed? For example, if a vendor is a Port Authority certified MBE, they can self-perform the 20% subconsultant goal and do not need to subconsult that portion out.

Answer #5: A firm can meet and self-fulfil their relative M/WBE and SDVOB participation goals if they are Port Authority certified MBE, WBE and Service Disabled Veteran-owned Business Enterprise (SDVOB), subject to the approval by the Office of Diversity, Equity and Inclusion on a task order basis. Note that all firms are encouraged to use every good-faith effort to utilize subconsultants who are Port Authority certified MBEs, WBEs or SDVOBs to the maximum extent feasible.

Question #6: For this SBE set-aside RFP, can a proposer include non-certified (large) firms as part of their subconsult team?

Answer #6: No. Under this SBE set-aside RFP, firms are encouraged to use every good-faith effort to utilize subconsultants who are Port Authority certified MBEs, WBEs or SDVOBs to the maximum extent feasible.

Question #7: Do proposers need to identify Local Business Enterprises (LBEs) now in their proposal submissions?

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Answer #7: Task orders to be performed at the Port Authority’s airports, specifically Newark Liberty International, John F. Kennedy International, and LaGuardia Airports, may require utilization of LBEs. The Consultant shall use every good-faith effort to utilize subconsultants who are LBEs within the Port District to the maximum extent feasible. Specific requirements shall be included in the task order requests. You are not required to identify LBEs at the time of proposal submission, but at a minimum you should explain how your firm intends to meet the requirement.

Question #8: How can proposers find Port Authority certified MBE/WBE/SDVOB/LBE firms.

Answer #8: A listing of Port Authority certified MBE/WBE/SDVOBs firms is available at https://www.panynj.gov/port-authority/en/business-opportunities/supplier-diversity/directories-of-MWBE.html. Firms are also encouraged to click on “View Interested PA Certified Subcontractors List” under each title of the solicitation on the Port Authority’s website located here: https://www.panynj.gov/port-authority/en/business-opportunities/solicitations-advertisements/professional-services.html. Firms are also encouraged to reach out to the Office of Diversity, Equity and Inclusion for assistance with finding firms that are LBEs at the time of task order submission.

Question #9: Does the Prime firm and its subconsultants need to submit their certificates of insurance at time of proposal submission?

Answer #9: No, certificates of insurance will be submitted at the time of task order award.

Question #10: Could the insurance limits, as spelled out in Section 26 of the Agreement, be addressed under the umbrella insurance?

Answer #10: Yes.

Question #11: How is this Traffic Redevelopment Call-In Program different from the existing Airport Traffic Redevelopment Call-In Program 2018-2021?

Answer #11: This Traffic Redevelopment Call-In Program will replace the existing Call-In Program.

Question #12: How many firms are expected to be awarded under this Traffic Redevelopment Call-In Program?

Answer #12: We cannot anticipate the number of firms that will be awarded an agreement under this Call-In Program.

Question #13: What is the budget for this Traffic Redevelopment Call-In Program? What is the maximum dollar amount for each task order?

Answer #13: We cannot anticipate the number of task orders that will be issued under this Call- In Program.

Question #14: Will the firms be categorized into A and B lists similar to what is currently in place under the existing Call-In Program?

Answer #14: This information is not currently available, and a response is not required in order for firms to submit a proposal.

https://www.panynj.gov/port-authority/en/business-opportunities/supplier-diversity/directories-of-MWBE.html https://www.panynj.gov/port-authority/en/business-opportunities/supplier-diversity/directories-of-MWBE.html https://www.panynj.gov/port-authority/en/business-opportunities/solicitations-advertisements/professional-services.html https://www.panynj.gov/port-authority/en/business-opportunities/solicitations-advertisements/professional-services.html

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The date for receipt of proposals for the subject RFP has changed to 2:00 P.M. on February 1, 2022.

If you have any questions, please contact Ms. Monika Radkowska at mradkowska@panynj.gov.

mailto:mradkowska@panynj.gov