Invitation for Bid (IFB) B26068

Band Tower for Kell HS IFB ISSUANCE DATE: January 12, 2026

PURCHASING CONTACT: Lori Franji, lori.franji@cobbk12.org or 770-426-3364

IMPORTANT DATES

EVENTS DATES

IFB issued and posted to the CCSD Euna Procurement Portal https://cobbk12.bonfirehub.com/portal/?tab=openOpportunities

January 12, 2026

@ 5:00 PM ET

Pre-bid meeting: Kell High School 4770 Lee Waters Rd. NE, Marietta

GA 30066

January 21,2026

@ 10:00 AM ET

Deadline for written questions submitted through the Euna Procurement Portal

January 26, 2026

@ 3:00 PM ET

Responses to questions posted on the CCSD Euna Procurement Portal January 28, 2026

Deadline for bid responses submitted to the CCSD Euna Procurement Portal

January 30, 2026

@ 3:00 PM ET

Evaluation February 2026

Award February 2026

Attendance at the Pre-bid meeting is strongly encouraged in order to submit a bid.

mailto:lori.franji@cobbk12.org https://cobbk12.bonfirehub.com/portal/?tab=openOpportunities

BOARD OF EDUCATION David Chastain, Chair • John Cristadoro, Vice Chair

Randy Scamihorn • Becky Sayler • Leroy Tre’ Hutchins • Nichelle Davis • Brad Wheeler

SUPERINTENDENT Chris Ragsdale

514 Glover Street Marietta, GA 30060 Telephone: (770) 426-3300 www.cobbk12.org One Team, One Goal: Student Success

January 12, 2026

TO ALL VENDORS:

Cobb County School District (CCSD) invites bids for furnishing goods and/or services required for “Invitation for Bid (IFB) B26068, Band Tower for Kell HS” as described in this document.

The CCSD Procurement Services Department General Terms and Conditions are hereby acknowledged, understood, and agreed to by the parties and are hereby fully incorporated into the solicitation document and the resulting contract. Refer to the CCSD Procurement Services website for the complete General Terms and Conditions. Go to www.cobbk12.org. From this screen, select “Menu”, select “Departments”, choose “Procurement Services” and find the link to “General Terms and Conditions” located in the center of the page.

Vendors are instructed to carefully read all terms, conditions, specifications, and requirements in this IFB. Vendors are required to complete and return all forms in their entirety. Questions regarding the bid must be submitted through the CCSD Euna Procurement Portal. Only questions received prior to January 26, 2026 @ 3:00 p.m. Eastern Time, and submitted through the CCSD Euna Procurement Portal shall be considered. Answers will be posted to the CCSD Euna Procurement Portal by January 28, 2026.

All bid responses must be submitted through the CCSD Euna Procurement Portal. Bids not submitted through the CCSD Euna Procurement Portal will not be considered.

The bid close date will be on January 30, 2026, at 3:00 p.m. Eastern Time and a public opening will be held at the CCSD Procurement Services Department, 6975 Cobb International Blvd., Bid Room. Kennesaw, GA 30152. Please allow ample time to complete the submission through the CCSD Euna Procurement Portal. The portal does not allow late submissions.

CCSD reserves the right to accept or reject any or all bids and to waive any technicalities or informalities.

Your interest and participation in the CCSD solicitation process is appreciated.

Sincerely, Barbara Bates, CPPB, NIGP-CPP Director of Procurement Services

IFB B26068, Band Tower for Kell HS

COBB COUNTY SCHOOL DISTRICT

MARIETTA, GEORGIA

PROCUREMENT SERVICES DEPARTMENT

TABLE OF CONTENTS

Section Page #(s)

Submission Requirements 1-5

Special Terms and Conditions 6-9

Conflict of Interest 10

MARIETTA, GEORGIA

PROCUREMENT SERVICES DEPARTMENT

SUBMISSION REQUIREMENTS

1.0 COMMUNICATIONS WITH CCSD STAFF

1.1 All communications concerning this IFB must be submitted in writing through the CCSD Euna Procurement Portal. Only written responses distributed by the Procurement Services Department will be binding upon the CCSD. The Procurement Services Department, at its discretion, may call upon user departments for clarification in their area of expertise.

1.2 From the issue date of this IFB until the completion of the entire solicitation process and announcement of award notification, all vendor communication must be authorized by the Procurement Services Department including, but not limited to, communications with school system employees and/or contracted agents related to this IFB. Violation of this provision may result in the rejection of the vendor’s response.

1.3 It is the vendor’s responsibility to check the CCSD Euna Procurement Portal for any addenda, responses to vendor questions, or other communications that may be issued or released during the solicitation period. Following receipt of vendor responses to a solicitation, it is the vendor’s responsibility to be available via email and phone and to check the CCSD Euna Procurement Portal during the review process in the event clarification or additional information is required. If clarification or additional information is requested, the responsibility rests on the vendor to ensure that CCSD receives the requested information before the deadline(s) indicated.

2.0 SUBMISSION OF RESPONSES

2.1 Responses must be on the forms furnished within the CCSD Euna Procurement Portal for this IFB and completed in their entirety.

2.2 Vendors are instructed to read all terms, conditions, and specifications as outlined in the IFB carefully. Responses must be either typed or written in ink. Any correction made within the IFB submission (white-out or strikethrough) must be initialed by an authorized representative of the company submitting the bid or the bid may be rejected by CCSD.

2.3 All responses submitted become the property of the CCSD and are subject to applicable open records policies and laws.

2.4 Responses are to be submitted no later than the date and time outlined in this IFB.

Bids and supporting documentation must be submitted through the CCSD Euna Procurement Portal. CCSD is not responsible for the failure of the vendor’s computer hardware, software, or other communications systems or devices.

MARIETTA, GEORGIA

PROCUREMENT SERVICES DEPARTMENT

SUBMISSION REQUIREMENTS

2.5 CCSD reserves the right to declare the response non-responsive and to take such remedial action as it deems necessary or appropriate. Such remedial action includes but is not limited to, suspending the vendor from participating in future CCSD solicitations.

MARIETTA, GEORGIA

PROCUREMENT SERVICES DEPARTMENT

SPECIAL TERMS AND CONDITIONS

The Special Terms and Conditions are customized specifically to this solicitation. Taking exception(s) to these terms and conditions or submitting conflicting language may be cause for rejection of the vendor’s response.

Should these Special Terms and Conditions conflict with the General Terms and Conditions, the Special Terms and Conditions shall control.

1.0 PURPOSE

The purchase and full turn key installation of a band tower for Kell HS located at 4770 Lee Waters Rd. NE, Marietta GA 30066.

1.1 OWNER’S REPRESENTATIVE

Supervision of and monitoring the performance of the contract will be performed by CCSD’s representative Peter Giles, Principal or his designee.

2.0 SCOPE OF WORK

2.1 The vendor shall furnish all labor, materials, equipment, and supervision necessary to remove and dispose of the existing band tower along with the concrete pad and install new band tower and a new concrete pad at the existing tower location. Work includes demolition, disposal, subgrade preparation, concrete placement, finishing, curing, and site restoration.

2.2 Overall height should be a minimum of 30’ and no taller than 40’

2.2.1 The scope of work is to include but not limited to:

2.2.2 Concrete pad 6”, deep, 12’, 12’ long, with steel rebar sand subbase. Must be level with no slope

2.2.3 One (1) 10 ft. base

2.2.4 Three (3) 10 ft. stackable observation balconies

2.2.5 8 ft. angled roof or crown

2.2.6 Standard black tower finish

2.2.7 Fully encolosed stairs

2.2.8 Lockable security gate

2.2.9 Handrails made from 1.5” (inch) square tube for standard percussion mounts to mount music stands and accessories

2.2.10 Loading and delivery

MARIETTA, GEORGIA

PROCUREMENT SERVICES DEPARTMENT

SPECIAL TERMS AND CONDITIONS

2.2.11 Rigging (crane required)

2.2.12 Installation team on-site

2.2.13 Sample tower picture-Attachment B

3.0 CCSD RESPONSIBILITIES

3.1 Install location must have solid ground and clear access via the public roads

3.2 CCSD will be responsible for local permits if required

3.3 CCSD will ensure that there are no services (electric, water, sewage, etc.) below or above ground close to where the tower is to be installed.

4.0 GENERAL REQUIREMENTS

4.1 The vendor acknowledges and agrees that any business license, professional license, and registration shall remain current for the duration of any resulting contract and such documents are a material term to any resulting contract.

4.2 Vendor shall be required to maintain all licenses, bonds, permits, pay all license fees and taxes, etc. related to the work.

4.3 Disposal of all debris must be in a manner required by federal, state, and county regulations/laws. Vendor will not be allowed to use CCSD or General Contractor’s dumpsters for disposal purposes.

4.4 Damage by Vendor: Awarded vendor shall assume full responsibility and be held liable for any damage or claim done by the vendor’s personnel or subcontractors to any part of the school grounds, building, equipment, furniture, fixtures, landscaping or any other items owned by the CCSD and shall be repaired or replaced at no cost to the CCSD. The replacement or repair must be completed within 30 days and to the satisfaction of a CCSD authorized representative.

5.0 COST

5.1 Unless specifically consented to in writing by CCSD, prices must remain firm for one (1) year from the award date, or for any renewal period, under the same terms and conditions as the IFB. CCSD reserves the option to renew or not renew any contract award at its sole discretion.

MARIETTA, GEORGIA

PROCUREMENT SERVICES DEPARTMENT

SPECIAL TERMS AND CONDITIONS

5.2 Quantities/amounts shown in the IFB are estimates. Vendors are advised that the actual number purchased/required may vary from those in the IFB, depending upon the needs of CCSD and the availability of funds.

5.3 Responses that contain minimum order amounts will not be accepted unless called for in the solicitation document.

5.4 Pricing must be submitted on the Bid Form(s) as requested without conditions unless called for in the solicitation document.

5.5 For goods: Responses for goods must include all delivery and/or installation charges. Delivery and/or installation requirements will be as specified in the solicitation document.

5.6 Prompt payment discounts will be considered for the purposes of evaluation and award.

5.7 CCSD does not pay late payment fees, penalties, interest, attorneys’ fees, liquidated damages, or any other fee that would constitute an illegal gratuity under Georgia law.

6.0 INSURANCE REQUIREMENTS

Within five (5) business days of notification of the pending award, the vendor must provide proof of insurance with a minimum of the limits indicated below. Statutory Workers’ Compensation must also be provided. The vendor must email the Certificate of Insurance to the CCSD Procurement Service.

6.1 Commercial General Liability with limits of at least $1 million. Coverage must include products and completed operations with reporting of claims on an occurrence basis.

6.2 Commercial Auto Liability with limits of at least $1 million

6.3 Umbrella Coverage in excess of GL and Auto of at least $2 million

6.4 Statutory Workers' Compensation

6.5 Employer's Liability of at least $ 100,000

6.6 Vendor’s insurance carrier must have a financial size category of at least V.

Cobb County School District must be named as an additional insured on all applicable policies. The insurance carriers should be licensed to do business in the state of Georgia.

MARIETTA, GEORGIA

PROCUREMENT SERVICES DEPARTMENT

SPECIAL TERMS AND CONDITIONS

The carriers must have an AM Best rating of A- or higher.

Please Note:

• Signing of the Acknowledgement and Agreement signifies that the vendor complies with insurance requirements as specified.

• Proof of Insurance is not required with the submission of bid but must be available upon request including during the evaluation process. CCSD will require proof of insurance before issuance of the Award Letter/Contract.

• Vendor may choose to include proof of insurance with the submission of the bid to expedite the evaluation process and issuance of the award to the successful vendor.

• Alternate coverage may be evaluated and accepted prior to award.

7.0 AWARD

7.1 CCSD reserves the right to accept or reject any part of a submitted response, to accept the entire response from one vendor, to accept portions of the response from several vendors, or to reject all responses submitted or to waive any minor irregularity. CCSD reserves the right to award the bid under the most beneficial economic terms for CCSD.

7.2 Award will be made to the most responsive and responsible vendor based on price, availability, lead time, past vendor experience, references, and compliance with the IFB specifications and requirements as outlined in this solicitation.

7.3 The award for this contract may be made to multiple vendors. All purchases and services under this contract are on an as-needed basis. No quantities or vendor purchases are guaranteed.

MARIETTA, GEORGIA

PROCUREMENT SERVICES DEPARTMENT

CONFLICT OF INTEREST

ALL PROSPECTIVE VENDORS PLEASE READ CAREFULLY

Please refer to Board Policy BHA, Conflict of Interest, located on the Cobb County School District website at www.cobbk12.org select Menu, then select Board, then select Policies and Rules, then select Section B and choose BHA.

Any conflict of interest or conflict with Board policy and/or administrative rules must be disclosed at the time of bid submission.

BOARD MEMBERS:

Randy Scamihorn, Chairman

David Chastain, Vice Chairman

John Cristadoro

Nichelle Davis

Leroy Tre’ Hutchins

Becky Sayler

Brad Wheeler

EXECUTIVE CABINET:

Chris Ragsdale, Superintendent

Keeli Bowen

John Floresta

Sherri Hill

David Baker

Dr. Jasmine Kullar

Dr. Catherine Mallanda

Marc Smith