4-807-25-26 APPENDIX E - PRICE SCHEDULE.pdf
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- Attached to
- CHARTER BUS SERVICES - DISTRICT WIDE
- Solicitation number
- 807-25/26
- Issued by
- Sacramento County, California
About this file
This document is a Price Schedule (Appendix E) for Elk Grove Unified School District's Bid #807-25/26 for Charter Bus Services District-Wide. The bid covers three specific transportation scenarios for school trips on August 12, 2025: a 12th-grade trip to Disneyland involving two charter buses with 106 students and 4 adults, an SHS Cheer trip to River Valley High with one charter bus carrying 40 students and 2 adults, and a Feickert 6th-grade trip to Sly Park using two charter buses with 80 students and 10 adults.
The pricing document allows bidders to submit rates for these specific scenarios, with the understanding that the lowest bidder will be called first for future transportation needs. Extra charges including PUC Tax, Fuel Surcharge, Deadhead Miles, Overnight Trip Charge, and Cancellation Fees are to remain fixed for the first year of the contract. The District reserves the right to award trips based on combined scenario pricing and can progress through bidders until all are booked. If all bidding contractors are unavailable, the District can contract with a non-bidding contractor on a per-trip basis. Rate adjustments for contract extensions are limited to a maximum of 2% annually, subject to District approval.
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Elk Grove Unified School District Bid #807-25/26 Appendix E – Price Schedule Page 1 of 2
ELK GROVE UNIFIED SCHOOL DISTRICT
BID #807-25/26
CHARTER BUS SERVICES – DISTRICT WIDE
APPENDIX E
PRICE SCHEDULE
Vendor Name: _______________________________
PLEASE USE AUGUST 12, 2025, AS THE DATE FOR YOUR PRICING FOR THE THREE SCENARIOS
BELOW.
SCENARIO #1
Event Name: PGHS 12th-grade trip # of Buses: Two charter buses Date of Trip: August 12, 2025 Student Count: 106 students/4 adults Arrival at EGUSD: 12:15 AM Depart EGUSD: 12:30 AM Leave Destination: 10:00 PM Return to EGUSD: August 13, 2025, 6:00 AM Destination: Disneyland Special Instructions: Overnight, wait, and return service The Amount You Would Have Charged The District For This Event Based on Your August 12, 2025, Rate.
SCENARIO #2
Event Name: SHS Cheer # of Buses: One charter bus Date of Trip: August 12, 2025 Student Count: 40 students/2 adults Load time at School: 3:00 PM Return to EGUSD: 10:30 PM Destination: River Valley High Special Instructions: Drop off and Pick Up The Amount You Would Have Charged The District For This Event Based on Your August 12, 2025, Rate.
Elk Grove Unified School District Bid #807-25/26 Appendix E – Price Schedule Page 2 of 2
SCENARIO #3
Event Name: Feickert 6th Grade # of Buses: 2 charter buses Date of Trip: August 12, 2025 Student Count: 80 students/10 adults Arrival at EGUSD: 8:00 AM Depart EGUSD: 9:00 AM Leave Destination: 12:00 PM Return to EGUSD: August 15, 2025, 1:30 PM Destination: Sly Park Special Instructions: Drop off and Pick Up The Amount You Would Have Charged The District For This Event Based on Your August 12, 2025, Rate.
TOTAL ALL THREE SCENARIOS: $
The pricing listed above is only to determine which bidder is called first. An individual quote will be obtained at the time each service is needed.
The District reserves the right to award trips to the lowest bidder for all three combined scenarios listed above, and, as needed, progress to the next lowest bidder, the third-lowest bidder, and so on, until all bidding contractors are booked, including the highest bidder.
The District may require charter bus transportation services at a time when all bidding contractors are unable to service the request. In such an event, the District shall have the right to contract with any non-bidding contractor on a per-trip basis, provided the non-bidding contractor meets all requirements of the bid specifications as determined by the Director of Transportation.
Extra Charges:
PUC Tax $ Fuel Surcharge $ Deadhead Miles $ Overnight Trip Charge $ Cancellation Fee (Up to $250.00) $ Cancellation Fee for Overnight Trips $ Additional Driver Charge (Up to $250.00) $ Other Charges – List if applicable $
ALL EXTRA CHARGES TO REMAIN FIXED FOR THE FIRST YEAR OF THE CONTRACT
The EXTRA CHARGE prices set forth in the Price Schedule, which the District shall pay the contractor, shall be firm for the initial contract period. In the event the District exercises its option to extend the contract beyond the initial term, the contractor may request a rate adjustment. Any request for rate adjustment shall be made in writing to the Director of Transportation and presented 60 days prior to the anniversary date of each contract year. In no event shall the amount of increase granted by the District exceed two (2) percent annually. The District reserves the right to reject said price changes and cancel the remaining balance of the contract, if in the best interest of the District.
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