About this file
This is a Request for Bid (RFB) issued by Parkway School District in Missouri for the supply of ice melt products under a blanket purchase order agreement. The District is seeking bids from qualified distributors to supply ice melt on an as-needed basis throughout the contract term. The initial contract period is twelve (12) months, with vendors offered the opportunity to submit multi-year proposals. The bid opening is scheduled for December 2, 2025, at 2:00 PM CST, with questions due by the specified Question Due Date. All bids must be submitted through the Parkway School District Bonfire Portal at https://parkwayschools.bonfirehub.com/. The District estimates spending approximately $10,000 during the 2025/26 snow season but does not guarantee any minimum purchase quantities.
The District will award the contract based on the lowest or best bid, retaining discretion to award in a manner serving its best interests. Pricing submissions must be completed on the Bonfire 26-68 pricing sheet. The ice melt product must be pellet calcium chloride conforming to specific chemical composition requirements: 94.0%-97.0% Calcium Chloride (CaCl2), 1.0%-2.5% Sodium Chloride, and 1.0%-2.5% Potassium Chloride, with a minimum of 80% of particles sized between 1-6mm. Products must be packaged in fifty (50) pound moisture-proof bags and delivered to the Buildings and Grounds Department in Creve Coeur, Missouri, Monday through Friday between 7:00 a.m. and 2:00 p.m., excluding holidays and weather-related closures. Vendors must register to do business in Missouri, provide a W-9, references, an Affidavit of Non-Collusion, and comply with the Federal E-Verify Program requirements.
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Other files
| File | Type | Posted |
|---|---|---|
| 3-AffidavitofNonCollusion.pdf | ||
| 2-Terms and Conditions.pdf | ||
| 1-Federal Work Authorization Program.pdf | ||
| 5-26-68 - Vendor Signature Page - Ice Melt.pdf |
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Text version
REQUEST FOR BID
BID SPECIFICATIONS (THIS IS A FORMAL BID)
PROPOSAL
NUMBER:
26-68
DATE PUBLISHED:
November 18, 2025
GOODS / SERVICE AREA:
Ice Melt
BID OPENING:
Date: December 2, 2025 Time: 2:00 PM CST
CONTRACT PERIOD:
One (1) or more Years from Date of Award
See vendor signature page for details.
ADDRESS INQUIRIES ON:
The Parkway School District Bonfire Portal at https://parkwayschools.bonfirehub.com/
RETURN BID ON:
The Parkway School District Bonfire Portal at
SB-1 GENERAL INFORMATION:
Parkway School District is seeking bids, from qualified distributors, to supply the district ice melt, to be ordered on an “as needed basis”, as required throughout the term of the contract, under a blanket purchase order agreement.
The District estimates that during the term of this agreement it will spend approximately $10,000 for 2025/26 snow season. This is not a guarantee but is listed for vendor guidance in estimating a discount. The District does not guarantee any quantities that it will purchase as a result of this invitation for bid.
The initial term of the contract will be twelve (12) months. Vendors have the opportunity to offer the district multi-year proposals in item number two of the vendor signature section.
SB-2 BID AWARD METHOD:
It is the District's policy to award a bid based on the lowest or best bid. However, the District retains the right to award in whatever manner serves the best interests of the District.
SB-3 CONTACT PERSON
Any bidder with questions must submit in writing via the bidding platform, Bonfire. Questions are to be submitted through the Opportunity Q&A via the Messages panel. All questions must be submitted by the Bid’s Question Due Date. Every attempt shall be made to ensure that the bidder receives a prompt response if such questions are received in a timely manner. Any questions submitted outside the Bonfire platform shall not be answered.
If you have any technical questions regarding this bid, please contact Bill Freymuth, Grounds Supervisor, office phone: 314-415-4915.
SB-4 PROPOSAL FORMAT AND CONTENTS
The vendor’s proposal package shall contain a signed RFP cover sheet created by the vendor and the following items in the order listed below and utilize the forms provided. The Vendor is urged to be concise yet thorough in its presentations. Pertinent supplemental information should be referenced and included as attachments. All proposals must be organized and tabbed to comply with the following sections. Where there are no provided bid forms, the vendor is to use company letterhead to address the components of the RFP. Where a discrepancy exists between an amount submitted as figures and words, the amount expressed in words shall govern. Any interlineations, alterations or erasures must be initialed by the signer of the Proposal.
1. PROPOSAL ON COMPANY LETTERHEAD
The vendor shall submit a quote on company letterhead.
2. COMPANY W-9
The vendor shall provide a current signed and dated W-9
3. SAMPLE AGREEMENT/CONTRACT (if applicable) The vendor shall provide a sample agreement/contract with submission.
4. VENDOR SIGNATURE PAGE
This cover sheet identifies the vendor’s legal name, mailing address, telephone, fax, email address and contact persons. An officer of the vendor’s company must sign the Vendor Signature Page. The vendor must be registered to do business in the state of Missouri.
5. FEDERAL WORK AUTHORIZATION (E-VERIFY) PROGRAM
The vendor shall complete the form.
6. REFERENCES (minimum of 3) On company letterhead provide three references to include the following information:
● company name
● representative’s contact name
● email address
● phone number
7. SPECIFICATION SHEET/MANUALS
The vendor must provide a complete set of comprehensive and easy to understand manuals (as applicable) for service, operation, parts, and repair. All manuals must be written in American English.
8. AFFIDAVIT OF NON-COLLUSION
The vendor shall complete the form.
9. PRICING SHEET
The vendor shall complete the Bonfire 26-68 pricing sheet.
SB-5 PRIME AND SECONDARY VENDORS:
The successful vendor(s) would be the prime supplier(s) for all the major item(s) listed in these specifications. When an item is required and is not immediately available, the District retains the option to secure the item(s) from another source. The prime supplier would have the option to stock the item for future orders under the same conditions of the original agreement.
SB-6 ORDERING PROCEDURE:
Releases from the blanket purchase order will be made as needed. A list of Parkway personnel authorized to release orders will be made available to the successful vendor(s).
The person placing an order must provide to the vendor the department blanket purchase order number or an individual purchase order number. Packing slips are required with each shipment. The purchase order number must appear on the invoice, packing slip, and all cartons.
SB-7 WARRANTY:
The contractor must provide the standard manufacturer’s warranty. The warranty will commence upon written acceptance of the equipment by the Parkway School District or payment of such, whichever occurs first.
SB-8 SUBSTITUTIONS:
No substitution shall be made on any item ordered without authorization from the ordering or purchasing department. No exceptions may be drawn to this clause. All unacceptable material will be returned with no expense to the District.
SB-9 RELATED AND/OR SIMILAR ITEMS:
Parkway School District reserves the right to order similar and/or related items under the same terms and conditions stated herein.
SB-10 DELIVERY:
Deliveries will primarily be to the Buildings and Grounds Department, 13157 N. Olive Spur Road; Creve Coeur, Missouri 63141, occasionally deliveries will be made to other locations in the District.
Deliveries shall be accepted Monday through Friday between 7:00 a.m. and 2:00 p.m., excluding holidays and during inclement weather events that the district is closed.
SB-11 PACKAGING:
Product to be packaged in fifty (50) pound moisture proof bags.
SB-12 CHEMICAL ANALYSIS REQUIREMENT:
The pellet calcium chloride to be supplied shall conform to the following requirements as to chemical composition, shown as a percentage by weight:
Calcium Chloride (CaCl2) 94.0% - 97.0% Sodium Chloride 1.0% - 2.5% Potassium Chloride 1.0% - 2.5%
SB-13 GRADING:
The pellet calcium chloride to be supplied shall conform to the requirements as to particle size as shown below. Smaller sizes will not be considered.
1-6mm Min. 80% <1mm Max. 20%
SB-14 PRICES:
All items shall be bid F.O.B., destination, freight allowed, Parkway School District Buildings and Grounds Department, 13157 N. Olive Spur Road; Creve Coeur, Missouri 63141 and various locations in Parkway School District and must include all shipping, handling, fuel surcharges, etc. and any other charges in each item price.
SB-15 CONTACT METHOD:
Any bidder with questions must submit in writing via the bidding platform, Bonfire. Questions are to be submitted through the Opportunity Q&A via the Messages panel. All questions must be submitted by the Bid’s Question Due Date. Every attempt shall be made to ensure that the bidder receives a prompt response if such questions are received in a timely manner. Any questions submitted outside the Bonfire platform shall not be answered.
SB-16 SPECIFICATIONS:
Below are the list of products and the estimated quantities that might be used during the term of this agreement. The District does not guarantee any quantities that it will purchase as a result of this invitation for bid.
*Parkway School District’s minimum order will be four pallets. The district may purchase by individual line item.
*Bid prices are to include any and all charges including all shipping, delivery, fuel surcharges, etc.. delivered to any location in Parkway School District.
Items Qty UOM Snow & Ice Melting Material, per bid specifications 1000 50lb Bag
NOTE: If at any time during the contract period the quality of the product falls below the level of acceptability, we reserve the right to cancel and go to the next lowest bidder.
SB-17 PROCUREMENT TIMELINE:
*all times are CST
Action Date* Bid Published November 18, 2025 1:00 PM Q&A End November 25, 2025 2:00 PM Intent to bid December 2, 2025 1:30 PM Bid Close December 2, 2025 2:00 PM Vendor Notified of Award (Tentative) December 9, 2025 4:00 PM
| SB-9 RELATED AND/OR SIMILAR ITEMS: |
| Parkway School District reserves the right to order similar and/or related items under the same terms and conditions stated herein. |
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