4-26-069B Station 8-2 Connex Roof Replacement.pdf

INVITATION TO BID

26-069B

MATANUSKA-SUSITNA BOROUGH

PURCHASING DIVISION

PALMER, ALASKA

BIDDING AND CONTRACT DOCUMENTS FOR

STATION 8-2 CONNEX ROOF REPLACEMENT

OPENING DATE & TIME: Wednesday, October 29, 2025 @ 12:00

PM

TABLE OF CONTENTS

SECTION I

SYNOPSIS

SECTION II

INSTRUCTIONS TO BIDDERS

SECTION III

SCOPE OF WORK & SPECIFICATIONS

SECTION IV

BID FORM

SECTION V

SAMPLE AGREEMENT

SECTION VI

GENERAL CONDITIONS

SECTION VII

SUPPLEMENTARY CONDITIONS

SECTION VIII – FORMS & DOCUMENTS

BID BOND

SUB CONTRACTOR/SUPPLIER LIST

PAYMENT BOND

PERFORMANCE BOND

CONSENT OF SURETY TO FINAL PAYMENT

CONTRACTOR'S RELEASE AND AFFIDAVIT OF PAYMENTS OF DEBTS AND CLAIMS

FIELD MEMO

SECTION IX

NOTICE TO CONTRACTORS STATE OF ALASKA DEPARTMENT OF LABOR FORMS AND

PUBLICATIONS

SECTION X

ATTACHMENTS

SECTION I

SYNOPSIS

SOLICITATION SYNOPSIS

MATANUSKA-SUSITNA BOROUGH

BID #26-069B

Purpose of the Solicitation:

The Matanuska-Susitna Borough (MSB) is soliciting bids from qualified Contractors for Station 8-

2 connex Roof Replacement located at 18151 W Four Dog Court Big Lake, AK. The scope of work includes demolition and removal of the existing roof structure, adding gravel fill, relocating two connex containers, then adding a truss roof structure over the connex containers with a concrete slab for storage. The roof will be finished with shingles and painted to match. Additive

Alternative No. 1 will be to paint both connex containers.

Solicitation Schedule:

Solicitation Issued: Friday, October 10, 2025

Pre-bid: Thursday, October 16, 2025 @ 10:00 AM onsite.

Location: 18151 West Four Dog Court Big Lake, Alaska

Deadline for Questions: Wednesday, October 22, 2025 by 5:00 PM

Bids Due: Wednesday, October 29, 2025 by 12:00 PM

Bid documents are available to download for free from the Borough Purchasing Division’s website at https://www.matsugov.us/contractopportunities

Bids must be received through the Euna Procurement (MSB Procurement Portal) prior to the time fixed for bids due to be considered. Time of receipt will be determined by the MSB

Procurement Portal. Bids received after the time and date for receipt of Bids are late Bids, will not be considered.

Persons needing accommodation in order to participate should contact the borough ADA coordinator at (907) 861-8404.

The Matanuska-Susitna Borough reserves the right to accept or reject any or all bids, waive any and all technicalities or informalities it deems appropriate. Award of this project is subject to the availability of funding.

For more information call (907) 861-8601 or e-mail purchasing@matsugov.us.

https://www.matsugov.us/contractopportunities

SECTION II

BID # 26-069B

ARTICLE 1 - DEFINITIONS

1.1 Bidding Documents include the Advertisement or

Invitation to Bid, Instructions to Bidders, bid form, other sample bidding and contract forms, proposed Contract

Documents, including any Addenda issued prior to receipt of bids and bond forms. Contract Documents proposed for the work consist of the Borough-Contractor

Agreement, Conditions of the Contract (General, Supplementary and other Conditions), Drawings, Specifications, and all Addenda issued prior to and all Modifications issued after execution of the Contract.

1.2 All definitions set forth in the General Conditions of

the Construction Agreement or in other Contract

Documents are applicable to the Bidding Documents.

1.3 Addenda are written or graphic instruments issued

by the Borough prior to the execution of the Contract which modify or interpret the Bidding Documents by additions, deletions, clarifications, or corrections.

1.4 A Bid is a complete and properly signed proposal to

do the work or designated portion thereof for the sums stipulated therein, submitted in accordance with the

Bidding Documents.

1.5 The Base Bid is the sum stated in the Bid for which

the Bidder offers to perform the work described in the

Bidding Documents as the base, to which work may be added, or from which work may be deleted for sums stated in Alternate Bids.

1.6 An Alternate Bid (or Alternate) is an amount stated

in the Bid to be added to or deducted from the amount of the Base Bid, if the corresponding change in the work, as described in the Bidding Documents, is accepted.

1.7 A Unit Price is an amount stated in the Bid as a price

per unit of measurement for materials or services, as described in the Bidding Documents or in the proposed

Contract Documents.

1.8 A Bidder is a person or entity who submits a Bid.

1.9 A Sub-bidder is a person or entity who submits a Bid

to a Bidder for materials or labor for a portion of the work.

1.10 Any interested party submitting a bid/proposal on

Matanuska-Susitna Borough (MSB) projects should first review the MSB Debarment/Suspension List. This listing is available on the MSB web page under Economy and Bids. Any submission of a bid/proposal, with participation or involvement of an individual, company, firm or corporation on this list will render the bid/proposal as non-responsible.

ARTICLE 2 - BIDDER'S REPRESENTATIONS

2.1 Each Bidder by making a Bid represents that:

2.1.1 The Bidder has read and understands the

Bidding Documents and the Bidder’s Bid is made in accordance therewith.

2.1.2 The bidder has visited the site and has

taken other steps as may be necessary to ascertain the nature and local conditions of the work, the general and local conditions which could affect the work or costs thereof. Failure to do so will not relieve Bidders of responsibility for estimating properly or the difficulty or cost of successfully performing the work. The submission of a Bid shall be an admission that the

Bidder has made such examination and is satisfied as to the conditions to be encountered in performing the work and as to the requirements and accuracy of the Bidding Documents.

2.1.3 The Borough assumes no responsibility for

any understanding or representations concerning conditions made by any of its officers, agents, or employees prior to the execution of this Contract, unless such understanding or representations are expressly stated in the Bidding Documents or Addenda.

2.1.4 The Bidder shall include in their Bid sums

sufficient to cover all items required by the Contract and the conditions of the site(s), and shall rely entirely upon their own examination in making their Bid. The submission of a Bid shall be taken as a prima facie evidence of compliance with this paragraph.

2.1.5 The Bidder’s Bid is based upon the

materials, systems, and equipment required by the

Bidding Documents without exception.

ARTICLE 3 - BIDDING DOCUMENTS

3.1 Copies

3.1.1 Bidders may obtain complete sets of the

Bidding Documents from the issuing office’s webpage as designated in the Advertisement or Invitation to Bid.

3.1.2 Bidders shall use complete sets of Bidding

Documents in preparing Bids; the Borough does not assume any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding

Documents. If material required for bidding purposes by these documents is absent, the Bidder is required to notify the Purchasing Officer.

3.1.3 The Borough in making electronic copies

of the Bidding Documents available on the above terms does so only for the purpose of obtaining Bids on the work, and does not confer a license of grant for any other use.

3.2 Interpretation or Correction of Bidding Documents

3.2.1 Bidders and Sub-bidders shall promptly

notify the Purchasing Officer by fax at 861-8617, or by e-mail at purchasing@matsugov.us of any ambiguity, inconsistency, or error which they may discover upon examination of the Bidding Documents or of the site and local conditions.

3.2.2 Bidders and Sub-bidders requiring

clarification or interpretation of the Bidding Documents shall make a written request which shall reach the

Purchasing Officer at least five work days prior to the date for receipt of Bids. Questions or requests for clarifications shall be directed to the borough’s Purchasing Officer at purchasing@matsugov.us.

Questions or requests for clarification directed to any other member of the borough staff, or consultant may be grounds for rejection of bid as being irregular

3.2.3 Any interpretation, correction, or change

of the Bidding Documents will be made by Addendum.

Interpretations, corrections, or changes of the Bidding

Documents made in any other manner will not be binding, and Bidders shall not rely upon such interpretations, corrections, and changes.

3.3 Addenda

3.3.1 Addenda will be posted on the Borough’s

Purchasing webpage, notice will be emailed to all known by the Purchasing Division to have requested to be added to a plan holders list for the solicitation.

3.3.2 Copies of Addenda will be made available

for inspection wherever Bidding Documents are on file for that purpose.

3.3.3 No Addenda will be issued later than four

days prior to the date for receipt of Bids, except an Addendum withdrawing the request for Bids, or one which includes postponement of the date for receipt of Bids.

3.3.4 Each Bidder shall be responsible for

ascertaining prior to submitting their Bid that they have received all Addenda issued, and they shall acknowledge their receipt in their Bid.

ARTICLE 4 - BIDDING PROCEDURE

4.1 Form and Style of Bids

4.1.1 A Bid shall constitute an irrevocable offer

to enter into a contract with the Borough on the terms of the Bid and the Bidding Documents. Bids shall be submitted on forms provided in the Bidding Documents.

4.1.2 All blanks on the Bid form shall be filled in, typed or written legibly in ink (preferably in blue ink).

4.1.3 Where required on the Bid, Bidders must

quote on all items and they are warned that failure to do so may disqualify the Bid. When quotations on all items are not required, Bidders should insert the words "no bid" in the space provided for any item where no quotation is made.

4.1.4 Bids shall specify a unit or lump sum price, typed or written legibly in ink for each Bid item called for. In case of error in the extension of prices, the unit price will govern. Bids may be rejected if they show any omissions, alteration of the forms, additions not called for, conditional or alternate Bids not called for, qualified bids, or irregularities of any kind.

4.1.5 Any interlineation, alteration or erasure

must be initialed by the signer of the Bid.

4.1.6 All requested Alternates shall be Bid. If no

change in the Base Bid is required, enter "No Change."

4.1.7 Where two or more Bids for designated

portions of the work have been requested, the Bidder may, without forfeiture of their Bid Guarantee, state their refusal to accept award of less than the combination of Bids they so stipulate. The Bidder shall make no additional stipulations on the Bid form nor qualify their Bid in any other manner.

4.1.8 Each copy of the Bid shall include the legal

name of the Bidder and a statement that the Bidder is a sole proprietor, a partnership, a corporation, or some other legal entity. Each copy shall be signed by the person or persons legally authorized to bind the Bidder to a contract. A Bid submitted by an agent shall have a current power of attorney attached, certifying the agent's authority to bind the Bidder. The full name, address, and corporate or partnership title, including status of each person signing shall be typed or printed below the signature.

4.2 Bid Guarantee

4.2.1 Any bid exceeding $100,000 for total of all

base items and alternates shall be accompanied by a certified check, money order, cashier's check, or Bid

Bond in the amount of at least 5% of the total Base Bid amount, made payable to the Matanuska-Susitna

Borough, Palmer, Alaska, with good and sufficient surety or sureties acceptable to the Borough. Bid Guarantees will be held until the Agreement is executed or for 60 days whichever is less. Power-of-Attorney for the person signing the Bid Bond for the Surety must be submitted with the Bid Bond.

4.2.2 If a surety bond is submitted, it shall be

written on the form included in the Bidding Documents and the attorney-in-fact who executes the bond on behalf of the surety shall affix to the bond a certified and current copy of their power of attorney.

4.3 Submission of Bids

4.3.1 All copies of the Bid, the Bid Guarantee, if

any, and any other documents required to be submitted with the Bid shall be enclosed in a sealed envelope. The envelope shall be addressed to: Matanuska Susitna

Borough, Purchasing Division, 350 East Dahlia Avenue, Lower Level, Palmer, Alaska, 99645, and shall be identified with the Project name, Bid Number, and

Bidder's name and address. If the Bid is sent by mail, the sealed envelope shall be enclosed in a separate mailing envelope with the notation "SEALED BID ENCLOSED" on the face thereof.

4.3.2 Bids shall be deposited at the designated

location prior to the time and date for opening of Bids indicated in the Advertisement or Invitation to Bid, or any extension thereof made by Addendum. Bids received after the time and date for receipt of Bids are late Bids, will not be considered, and will be returned unopened.

4.3.3 The Bidder shall assume full responsibility

for timely delivery at the location designated for receipt of Bids.

4.3.4 Oral, telephonic, or faxed Bids are invalid

and will not receive consideration.

4.3.5 Bids will not be considered if the following

documents are not completely filled out and submitted with the bid: See documents listing on “Bid Form”.

4.3.6 A checklist is provided on the Submittal

Page as a courtesy to prospective bidders. The checklist may not be all inclusive; it is the Bidder’s responsibility to make sure they comply with all requirements within the solicitation documents.

4.3.7 If more than one Bid is offered by any one

party, by or in the name of their clerk. Partner, or other person, all such Bids will be rejected. A party who has quoted prices to a Bidder is not thereby disqualified from quoting prices to other Bidders, or from submitting a Bid directly for the work.

4.4 Modification or Withdrawal of Bid

4.4.1 A Bid may not be modified, withdrawn or

canceled by the Bidder during the stipulated time period following the time and date designated for the opening of Bids, and each Bidder so agrees in submitting their Bid.

4.4.2 Prior to the time and date designated for

opening of Bids, any Bid submitted may be modified or withdrawn by notice to the Borough at the place designated for receipt of Bids. Such notice shall be in writing with the signature of the Bidder and delivered in person or by fax. If by fax, the written confirmation over the signature of the Bidder shall be received before the date and time set for opening of Bids, and it shall be so worded as not to reveal the amount of the original

Bid. The modified bid may be sent by fax to 907-861- 8617. The Borough shall not be responsible for the opening or security of modifications or withdraws submitted by fax. Contractors are advised to call the

Purchasing Division at 907-861-8601 to verify the fax transmission has been received.

4.4.3 Withdrawn Bids may be resubmitted up to

the time designated for the receipt of Bids, provided that they are then fully in conformance with these Instructions to Bidders.

4.4.4 Bid Guarantee, if any is required, shall be

in an amount sufficient for the Bid as modified or resubmitted.

ARTICLE 5 - CONSIDERATION OF BIDS

5.1 Opening of Bids

5.1.1 The properly identified Bids received on

time will be opened publicly and will be read aloud. An abstract of the Base Bids and Alternate Bids, if any, will be made available to Bidders upon request after the Purchasing Officer has tabulated or summarized the results.

5.1.2 No responsibility will attach to the Borough

or its representatives for the premature opening of, or the failure to open, a Bid not properly addressed and identified.

5.1.3 When vendors and/or contractors propose

equal pricing (or tie bids), bids will be reviewed by the Purchasing Officer to determine responsiveness. If all requirements for the bid being responsive are met, then the award or recommendation of the award will be made in favor of the bid which received the earliest time stamp prior to bid opening.

5.2 Rejection of Bids

5.2.1 The Borough shall have the right to reject

any or all Bids and to reject a Bid not accompanied by any required Bid Guarantee or by other data required by the Bidding Documents, or to reject a Bid which is in anyway incomplete or irregular.

5.3 Acceptance and Award

5.3.1 This Contract, if awarded, shall be

awarded to the lowest qualified, responsive and responsible Bidder. The Borough shall determine whether a Bidder is qualified, responsive and responsible on the basis of the following criteria:

A. The skill and experience demonstrated by the Bidder in performing contracts of a similar nature;

B. The Bidder's record of honesty and integrity;

C. The Bidder's capacity to perform in terms of facilities, personnel, and financing;

D. Whether the Bidder has been debarred or suspended under Section

3.08.235 of the Matanuska Susitna Borough Code.

E. At all times the best interests of the Borough shall be recognized in awarding bids.

5.3.2 The Borough may waive any informality or

irregularity or correct any purely arithmetical or clerical error apparent on the face of the Bid in any Bid or Bids received, when such waiver or correction is in the interest of the Borough. The Borough reserves the right to reject any and all Bids.

5.3.3 The Borough further reserves the right to

accept or reject any or all items of any Bid, unless the Bidder qualifies such Bid by specific limitation; also to make an award to the Bidder whose aggregate Bid or any combination of Bid items is lowest.

5.3.4 The Borough shall have the right to select

and accept Alternates in any order or combination, and to determine the low Bidder on the basis of the sum of the Base Bid and the Alternates accepted.

5.3.5 The Bidders past performance under

Borough Agreements; If the Bidder has failed in any material way to perform its obligations under any Agreement with the Borough, the Bidder may be determined as a non-responsible Bidder.

ARTICLE 6 - POST BID INFORMATION

6.1 Contractor's Qualification Statement

6.1.1 Bidders to whom award of a Contract is

under consideration shall submit to the Purchasing

Officer upon request, a properly executed Contractor's Qualification Statement, unless such a Statement has been previously required and submitted as a prerequisite to the issuance of Bidding Documents.

6.1.2 Bidders shall attach to the Qualification

Statement a sheet listing the following four additional requirements and submit to the Purchasing Officer:

A. Names of surety companies utilized in the last five years.

B. Estimate Progress Schedule for the completion of the work.

C. A resume of the Company and of the job Superintendent for the project.

D. A list of other projects planned to be concurrent with the construction phase of this project.

ARTICLE 7 – PAYMENT AND PERFORMANCE

BONDS

7.1 For any bid exceeding $100,000 for total of all base

items and alternates, the successful Bidder shall furnish the Purchasing Officer a Performance and Payment Bond in the full amount of the Agreement and shall maintain the Bond in force during the continuance of the Agreement including the one-year warranty period, unless otherwise specified. The Bond shall be for the faithful performance of the Agreement in all respects including, but not limited to, payments for all materials and labor. All alterations, extensions of time, additional work and other changes authorized by the Agreement

Documents may be made without securing the consent of the Surety or Sureties. Power-of-Attorney for the person signing the Bond for the Surety must be submitted with the Bond. Local Bond Exemptions under MSB 3.08.530 will NOT be considered for this project.

ARTICLE 8 - FORM OF AGREEMENT BETWEEN

BOROUGH AND CONTRACTOR

8.1 The Contract shall be in the form provided with the

Bidding Documents.

ARTICLE 9 - SUBSTITUTION OF MATERIALS AND

METHODS

9.1 Substitution of Materials

9.1.1 There will be no substitutions prior to

award of contract unless otherwise specified.

ARTICLE 10 - TYPE OF SPECIFICATIONS

10.1 Technical Provisions

10.1.1 The technical provisions of these

Specifications are the abbreviated or "streamlined" type and include incomplete sentences. Omission of words or phrases such as "the Contractor shall”, "in conformity therewith”, "shall be”, "as noted on the drawings”, "according to the plans”, “a”, and/or "the”, are intentional. Omitted words or phrases shall be supplied by inference in the same manner as they are when a note occurs on the Drawings.

10.1.2 The Contract shall provide all items, articles, materials, operations, or methods listed, mentioned, or scheduled on the Drawings and/or herein, including labor, necessary equipment and parts, for adequate performance and sound construction as intended by these documents.

10.1.3 Wherever the word "approved”, "satisfactory”, "directed”, "submitted”, "inspected”, "notify" or similar words or phrases are used, it shall be assumed that the word "Purchasing Officer" follows the verb as the object to the clause, such as "approved by the Purchasing Officer" or "submitted to the Purchasing Officer”.

10.1.4 Wherever "or equal" or similar phrases

are used, it shall be assumed that decisions as to quality and design shall rest with the Purchasing Officer. All equal items shall be approved in writing.

ARTICLE 11 - SUBCONTRACTORS

11.1 The apparent low bidder shall list the names of the

proposed subcontractors and suppliers as provided on the form under, "Proposed Subcontractors and Suppliers". A list of all other subcontractors and suppliers who are to furnish the principal items of labor, equipment, and material proposed for the work shall be submitted within 24 hours of being requested as required by paragraph 5.2.1 of the General Conditions.

If none are utilized, state “None”.

ARTICLE 12 - PREPARATION OF BIDS

12.1 Follow instructions in Article 4.3.1 of these

Instructions to Bidders.

12.2 To be considered responsive, all of the

required documents must be included in the sealed envelope with the Bid Form.

ARTICLE 13 - BIDDERS' VIOLATIONS OF TAX

OBLIGATIONS

13.1 No Contract shall be awarded to any individual, firm, corporation, or business that is found to be delinquent in any area of taxation, lease or rental agreement with the Borough which has not been remedied within ten calendar days of receipt of written notice.

13.2 This Contract can be terminated for cause if it is

determined that the individual, firm, corporation or business is in arrears of any taxation, lease or rental agreement that is due to the Borough that is not remedied within ten calendar days of notification by certified mail.

13.3 The Borough reserves any right it may have to

offset amounts owed by an individual, firm, corporation, or business for delinquent Borough taxes against any amount owing to the same under a Contract between the Borough and the same.

ARTICLE 14 - EXECUTION OF CONTRACT

14.1 The Bidder whose Bid is accepted shall execute the

Contract and furnish the required bonding and insurance within five working days after Notice of Intent to Award of the Contract is issued. The Contract shall be considered executed by the successful Bidder when the

Contract is signed by an authorized representative of the Bidder and the bond(s) and insurance certificate(s) are received by the Purchasing Officer. Failure or neglect of the Bidder to execute the Contract within the time specified may result in a forfeiture of the Bid Guarantee and award of the Contract to the next lowest Bidder.

14.2 The Borough will execute the Contract within ten

calendar days after execution by the Bidder as set forth above. The date the Contract is executed by the

Borough is the Contract Date. The rights and obligations provided for in the Contract shall become effective and binding upon the parties as of the Contract Date.

ARTICLE 15 - INSURANCE REQUIREMENTS

See Insurance Requirements in Sample Agreement.

ARTICLE 16 - STATE OF ALASKA PREVAILING

WAGE SCALE/CERTIFIED PAYROLL

The Contractor shall comply with the Provisions of Title 36 of the Alaska Statutes for any construction projects awarded by the State of Alaska or its political subdivisions, such as local governments. To obtain the latest regulations and prevailing rate for wages.

http://labor.alaska.gov/lss/pamp600.htm.

It is the Contractor’s responsibility to meet and comply with all mandated submissions and documentation required by the Alaska Department of Labor, Wage and Hour Administration, Labor Standards and Safety

Division, 1251 Muldoon Road, Suite 113, Anchorage, AK

99504.

ARTICLE 18 - LOCAL BIDDER PREFERENCE

Purchase orders shall be awarded to the lowest qualified, responsive and responsible Bidder, provided that, if the lowest bids are approximately equal, that is, within the lesser of $2,000 or 5% of each other, preference may be given to local Bidders who maintain and operate businesses within the boundaries of the Borough. MSB 3.08.240

ARTICLE 19 -

Reserved.

ARTICLE 20 - ALASKA AND CONTRACTORS

LICENSES

All bidders must be in compliance with state of Alaska Statutes 08.18 and 45.70.

ARTICLE 21 - PROTEST OF AWARD OF BID:

Within two days of service of the Purchasing Officer’s determination of the apparent successful proposal, a proposer who wishes to protest the determination shall lodge a protest with the Purchasing Officer. The protest shall be in writing on a form provided by the Purchasing

Officer. The protest shall describe with particularity the alleged errors in the award recommendation. The

Purchasing Officer shall conduct a review and, within three working days of receipt of the protest, issue a determination. Full text of the protest and appeal procedures, as well as the protest form, can be downloaded from the Borough’s web site at www.matsugov.us, selecting “Services”, then selecting “Forms” under Forms and Documents, then selecting

“Purchasing Forms”. A copy can also be obtained by contacting the Purchasing Division at (907) 861-8601.

In order to receive notice of the apparent successful proposal, the proposer must provide the Borough with a fax number. It is the responsibility of the proposer to follow the selection process and stay apprised of the bid or proposal due date, the date notice of apparent successful proposer is issued and the period in which protests can be filed.

ARTICLE 22. - ACCEPTANCE OF

CONTRACT/AGREEMENT TERMS AND

CONDITIONS

By signing the Bid Form/Proposal Submittal Form, the bidder or proposer certifies that they have examined and accept the terms and conditions of the contract or agreement contained in this solicitation. The acceptance is inclusive of, but not limited to, all CONTRACT

REQUIREMENTS, TERMS AND CONDITIONS, GENERAL

PROVISIONS, AND SUPPLEMENTAL CONDITIONS along with any and all conditions contained in the INSTRUCTIONS TO BIDDERS/PROPOSERS associated with this solicitation. Submission of a bid or proposal in response to this solicitation, certifies that the bidder is willing to accept these terms and understands that failure to accept these terms will subject the bidder to forfeiture of the contract/agreement and loss of any bid guarantee as liquidated damages as outlined in the bid http://labor.alaska.gov/lss/pamp600.htm http://www.co.mat-su.ak.us/ documents.

Bidders and proposers are encouraged to carefully examine the insurance requirements, any bonding requirements, and any Defense and Indemnification clause contained in the sample contract/agreement.

ARTICLE 23. FLOW DOWN PROVISIONS

This Contract may include flow down provisions. This

Contract may be issued in connection with another government agency and may include flow down or contract provisions required by that agency. In the event of a conflict between the terms and conditions of the general agreement and any flow down terms and conditions, the flow down terms and conditions shall govern. The Consultant agrees to comply with any and all flow down or contract provisions required by the

Borough or another government agency that are included in the Contract. In the event that flow down or contract provisions required by other agencies or by Law are inadvertently omitted from this Contract, both parties agree to negotiate in good faith for that provisions inclusion into the Contract.

ARTICLE 24. CONTRACTORS WARRANTY

All work under the Agreement shall be under warranty by the Contractor for one year from the Final

Acceptance Date except when a different period is identified in the SPECIFICATIONS/SCOPE OF WORK.

This warranty shall require the Contractor to remedy promptly, without cost to the Owner, any and all defects in material and workmanship including any consequential damages resulting from defective materials or workmanship. If the defect, in the opinion of the Borough Representative, is of such nature as to demand immediate repair, the Borough shall have the right to take corrective action and the cost thereof shall be borne by the Contractor.

ARTICLE 25. ENVIRONMENTAL SPILLS.

Reporting or clean-up of any spills of oil and/or hazardous substances larger than one gallon must be reported to ADEC by the Contractor. Any quantity of a spilled hazardous substance must be cleaned up, containerized, and disposed of in a proper manner. All spills in the water must be reported immediately to ADEC. Clean-up procedures are specified in ADEC’s Oil and Hazardous Substances Pollution Control Regulations, 18AAC75. All inquiries may be directed to the Wasilla ADEC office at 376-5038.

ARTICLE 26. DESCRIPTIVE LITERATURE

26.1 “Descriptive literature” means information (e.g., cuts, illustrations, drawings and brochures) that is submitted as part of a bid. Descriptive literature is required to establish, for the purpose of evaluation and award, details of the product offered that are specified elsewhere in this solicitation and pertain to significant elements such as (1) design; (2) materials; (3) components; (4) performance characteristics; and (5) methods of manufacture, assembly, construction, or operation. The term includes only information required to determine the technical acceptability of the offered product. It does not include other information such as that used in determining the responsibility of a prospective contractor or for operating or maintaining equipment.

26.2 Descriptive literature must be (1) identified to show

the item(s) of the offer to which it applies and (2) received by the time specified in the solicitation for receipt of bids. Failure to submit descriptive literature on time may, at the discretion of the Purchasing Officer, require rejection of the bid.

26.3 The failure of descriptive literature to show that the

product offered conforms to the requirements of this solicitation may, at the discretion of the Purchasing

Officer, require rejection of the bid.

SECTION III

SOLICITATION #26-069B

The Matanuska-Susitna Borough (MSB) is soliciting bids from qualified Contractors for Station 8- 2 Connex Roof Replacement located at 18151 W Four Dog Court Big Lake, AK. The scope of work includes demolition and removal of the existing roof structure, adding gravel fill, relocating two Connex containers, then adding a truss roof structure over the Connex containers with a concrete slab for storage. The roof will be finished with shingles and painted to match. Additive Alternative No. 1 will be to paint both Connex containers.

ADMINISTRATIVE REQUIREMENTS

GENERAL

The Contractor shall provide services as identified and authorized by a sequentially numbered Notice-to-Proceed (NTP) issued by the MSB. Contractor shall not perform services or incur billable expenses except as authorized by an NTP.

The Contractor shall identify key personnel responsible for project delivery. All services shall be performed by, or under the direct supervision of, these designated individuals.

All coordination and correspondence for the project shall be handled through or with the concurrence of the MSB Project Manager.

Contractors are required to maintain a schedule detailing project tasks and milestones. This schedule will show the sequence and duration of construction tasks and will be used to measure performance and progress.

The MSB will use project management software Projectmates. The Contractor will be responsible for coordinating aspects of the project with the MSB PM (Project Manager). This includes, but is not limited to, providing schedule updates, product submittals, applications for payment and submitting project deliverables for input into Projectmates.

PROFESSIONAL REGISTRATION

All plans, specifications and similar work products provided by the Contractor shall be prepared by or under the supervision of a licensed professional Surveyor, Architect or Engineer registered in the State of Alaska.

BILLING

The Contractor shall provide a schedule of values to be approved by the MSB Project Manager.

The schedule of values shall be formatted as requested by the MSB Project Manager. The Contractor shall provide a typical report with each monthly billing for months in which services are performed. Billings will be submitted no later than the 15th of each month. Billings shall be consistent with the NTP, and values shall not exceed NTP amounts.

The report shall include:

• Name and address of the firm requesting payment

• Statement number

• Date of invoice

• Period covered by the invoice

• Project name and number

• Purchase order number

• Schedule of Values o Contract amount or upper limit o Previous accumulative amount o Current amount billing o Total accumulative amount o Percent complete

• For supplemental agreements, the invoice must show the current supplemental agreement and the revised Contract amount or upper limit.

• Summary of work effort performed for each task during the period covered by the invoice.

• Planned work for the next billing period.

• Final billings must be clearly marked as "FINAL."

Any delayed costs from previous billing periods included in the current billing must be explained in the report.

PLAN SHEETS AND DOCUMENTS

The Contractor shall use the latest MSB standard bid forms. These documents are available as Word documents on the Public Works Department webpage.

https://matsugov.us/public-works/dcs

Small Contractor logos are allowed on documents produced for the project. The Contractor logo or company name shall be included in the title block adjacent to the engineer’s seal. Documents produced for the MSB shall include the Contractor’s company name and/or logo at the bottom right of the first page, cover sheet or title sheet only. All Specifications shall be developed using Microsoft Word or compatible software. Final specifications, modifications and special provisions shall be sealed by the engineer of record and submitted as an Adobe pdf file.

PROJECT MEETINGS

Kickoff and Notice to Proceed (NTP) After the contract award, the MSB Project Manager will arrange a kickoff meeting with the Contractor. The meeting agenda will include at a minimum:

• Review and emphasize the Borough’s needs and design objectives.

• Operations and Maintenance requirements

• Design Schedule (required prior to NTP)

• Modifications during design

• Submittals during design

• Project site available to the Contractor https://matsugov.us/public-works/dcs

• Access requirements

• Schedule of Values (required prior to NTP)

• Contractor SPOC (Single Point of Contact) - name, email, and phone number

• Payment

PERIODIC MEETINGS

Periodic design and construction progress meetings will be held, at a minimum, one every two weeks unless otherwise approved by the MSB Project Manager. The Contractor shall provide meeting notes summarizing meeting discussions to the MSB within 7 calendar days of the meetings.

DESIGN REVIEWS

Design shall include a 35%, 65% and 95% submittal plan review by MSB Project Manager and MSB O&M staff to verify design meets required layout and specifications.

At each design submittal, following the review, the MSB Project Manager will provide written comments and (if needed) hold a meeting to discuss and resolve comments and design issues. The Contractor's personnel responsible for the work products under review shall attend the meeting to interpret and explain the content. The Contractor shall provide a written response with subsequent submittals that address all written and oral comments from the MSB and third-party reviewers. All changes from previous submittals shall be clearly explained.

PRE-CONSTRUCTION

The following deliverables shall be submitted at least one week before the Pre-Construction Meeting.

• Project Schedule with construction portion fully developed.

• A list of subcontractors for this project

• Safety Plan

• Quality Control Plan

• Dept. of Labor Notice of Work (required for work over $25,000)

Before construction starts, the Contractor will arrange a Pre-Construction Meeting with the Borough. The Meeting Agenda will include the following at a minimum:

• Correspondence procedures

• Jobsite Safety

• Roles and responsibilities

• Lines of Communication

• Progress Payments

• Submittal Process

• Construction Schedule

• Work Hours

SCOPE OF SERVICES

PRE-BID

Site Visitation: The MSB will host a site visit to give potential bidders the opportunity to verify existing conditions and the work's nature. Any discrepancies between the conditions existing and those herein specified must be reported in writing. The Borough is not responsible for any discrepancy not reported. The project site will be shown to interested parties at 18151 West Four Dog Ct. Big Lake, Alaska on Thursday, October 2nd, 2025 @ 10:00 AM. Any questions will be answered in an addendum.

BASE BID:

1. Demolition of the existing connex roof structure and disposal of materials off site.

2. Relocate connex containers to allow for a 10-foot setback from the fence line and 20-foot covered storage area between connex containers. (see attachment: A1 Concept Design)

a. The connexes containers must be set level and additional gravel fill will be required due to the sloped topography. NOTE: All imported gravel fill must be compacted to a min. of 95% of maximum density.

3. Fill gravel in between connex containers to allow for a level concrete slab with a ramp access off the existing asphalt due to the sloped topography.

4. Install a minimum 4-inch reinforced concrete slab 20 feet wide x 45 feet long between connex containers.

5. Install truss roof structure over connex containers and storage area

a. Trusses will span 36 feet and cover the entire length of the 45-foot connex containers

b. Trusses shall be designed to carry a minimum of 55 psf snow load and be anchored to the connex containers for wind loads.

i. Framing shall be anchored to the connex containers with lag screws and trusses anchored to framing using Simpson Strong-Tie or approved equivalent hardware, installed per manufacturer’s instructions or Contractor provided engineered details.

c. Trusses shall have 5/12 pitch, 2-foot eave overhang, 18-inch gable end overhang, and be built with a 4-foot x 4-foot gable end access hatch for fire training.

d. Truss spacing shall be a maximum of 2 feet on center with 5/8-inch roof sheeting

Demo Roof

e. Gable ends and pony wall(s) shall be sheeted with 5/8-inch wood core T1-11 with 8-inch centers grooves

6. Install a minimum of 25-year architectural shingles (color black) with metal drip-edge on the entire roof

7. Paint roof structure gable ends, pony wall(s), trim and fascia per Attachment 2 _ Painting Specs

8. Provide drawings (as-builts).

ADDITIVE ALTERNATIVE NO. 1:

1. Paint both connex containers per painting specs

CONSTRUCTION

The Contractor shall provide sufficient labor, materials, and equipment to complete the work as described in the Contract Documents without any adjustment in the original contract amount.

The Contractor is required to acquire all permits prior to construction (if applicable).

The Contractor shall coordinate all construction work with MSB Project Manager and on-site staff.

Complete work between 7 AM and 7 PM.

Notify the MSB Project Manager that the project is substantially complete and request a pre-final inspection. Upon receipt of notification that the project is substantially complete, the MSB Project Manager will proceed with an inspection or will advise the Contractor of items that prevent the project from being designated as substantially complete.

When work is determined to be substantially complete, the MSB Project Manager will prepare a list of deficiencies ("Punch List") to be corrected before final acceptance. The Contractor shall then complete the work described on the list of deficiencies within 30 calendar days, as the weather permits. If the Contractor fails to complete the work within this period, the Borough may replace or correct the work with an appropriate reduction in the contract price.

DELIVERY AND STORAGE

Contractors shall provide their own tools & supplies. Tools may be stored on site at the contractors’ risk.

PRODUCTS

All materials shall be new. Used materials are not allowed unless approved by MSB Project Mgr.

SITE CONDITIONS

• Contractor will be provided keys for access (if applicable)

• The Contractor will be responsible for removing all construction debris from jobsite.

MSB Dumpsters cannot be used.

• Contractor must provide a portable bathroom during construction.

• Contractor must provide signs & barricades around the work area and maintain a neat & clean job site eliminating hazards to the public.

• Contractor shall coordinate work so as not to interfere with daily activities at the project location

CODE REQUIREMENTS

All work shall comply with the current applicable code requirements of the IBC, IMC, NEC, UPC, IFC and current State of Alaska Amendments as implied by the type of construction and building use. Any omissions in the work scope to meet current code requirements shall be the responsibility of the Contractor to correct at their cost.

QUALITY CONTROL

The quality of all work shall be the responsibility of the Contractor. All quality control documentation (example: inspections, sequence of operations) must be available for the MSB Project Manager to review at any time. Provide all quality control documentation at closeout.

WARRANTY

The Contractor shall warrant all work, materials, and components to be free of defects for one year from the project completion accepted by the Owner.

PROJECT CLOSEOUT

Prior to the project closeout the contractor shall provide the following:

1. O&M Manuals

a. O&M manuals must be a combined, indexed document showing mfg., model, and warranty service provider for all items. Provide electronic PDF copy indexed by

Construction Specifications Institute (CSI) format.

2. As-built record drawings

a. AutoCAD Format

b. Electronic PDF format

3. Copies of all contractor inspections

4. Final payment will be released after the Record Drawings, O&M manuals, Warranty, Certified Payroll, DOL Notice of Completion, Consent of Surety, Receipt of the

Contractor’s Release with no exceptions, and final pay application have been received.

PROJECT SCHEDULE

MSB anticipates the work to begin in the fall of 2025, but allows for a final completion date of July 30, 2026, if weather delays.

The Contractor must meet the construction final completion date of July 30, 2026.

BUDGET

The MSB estimates these services to be less than $80,000

SECTION IV

SOLICITATION #26-069B

STATION 8-2 CONNEX ROOF REPLACEMENT

Having carefully examined the Project Scope of Work and Specifications and all Bidding and Contract Documents as listed in the “Table of Contents” and in compliance with the “Invitation for Bids”, the undersigned hereby proposes to furnish all materials, labor, equipment, and supervision necessary to complete STATION 8-2 CONNEX ROOF REPLACEMENT for the Matanuska-Susitna Borough in full accordance with the Bidding Documents.

The bidder shall insert a Unit Price (where applicable) and an Extended Price opposite each Pay Item that appears in the

Schedule. Contract award will be made to the responsive and responsible bidder with the lowest Total Base Bid and any selected Alternates, as applicable.

All erasures, strike-through, white-out and/or corrections made on this form must be initialed.

BASE BID

Item Number

Work Description Pay Unit TOTAL BASE BID

1.

Install new connex roof structure per bid specifications

LUMP SUM $

ADDITIVE ALTERNATE 1 – PAINTING

Item

Number Work Description Pay Unit TOTAL ADDITIVE ALTERNATE 1

2.

Paint two (2) existing connex containers per painting specifications.

LUMP SUM $

Signature Date

Company Name

BID FORM CONTINUES ON THE FOLLOWING PAGE

BID FORM: Page 1 of 2

BID FORM (CONTINUED)

BID 26-069B

STATION 8-2 CONNEX ROOF REPLACEMENT

By signing below, the Bidder is hereby certifying to the following:

1. The Bidder has carefully examined the bid documents for the above referenced solicitation and agrees to perform all specified services for the sum(s) provided above.

2. The individual signing below, or the firm association or corporation of which they are a member, has not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in connection with this solicitation.

3. The individual signing below is authorized by the firm association or corporation to bind such association or corporation to a legal contract.

4. The individual signing below, or the firm association or corporation of which they are a member, is not debarred or suspended from doing business with the Matanuska-Susitna Borough.

5. The individual signing below, or the firm, association or corporation of which they are a member, does not violate the conflict of interest provisions contained in 2 CFR 200.318.

6. They are acknowledging receipt of the following Addenda Numbers (if no addenda have been issued, either leave blank or write “N/A”):

Addenda numbers being acknowledged: _______________________________________________

Company Name Date

Mailing Address Signature

City, State and Zip Code Printed (or typed) Name

Contact Person (printed or typed) Title (printed or typed)

Phone Number Email Address

Fax Number State and Specialty License number

It shall be the responsibility of the

Bidder to see that their bid is received before the date and time fixed for opening.

To be considered responsive, Bidders should include the following with their bid:

✓ Signed Bid Form (acknowledging Addenda if applicable)

✓ Other items as required in Instructions to Bidders and

Specifications/Scope of work

BID FORM: Page 2 of 2

SECTION V

SAMPLE AGREEMENT

SAMPLE

CONSTRUCTION AGREEMENT

BETWEEN OWNER AND CONTRACTOR

#26-069B

THIS AGREEMENT is made this day of , 20_____, by and between:

MATANUSKA-SUSITNA BOROUGH (hereinafter the "BOROUGH") and

CONTRACTOR (hereinafter the "CONTRACTOR")

The parties agree as follows:

SECTION 1. WORK. The Contractor will do all work described in the Agreement documents listed in Section 11. The work is more specifically identified as:

Provide demolition and removal of the existing roof structure, adding gravel fill, relocating two connexes, then adding a truss roof structure over the connexes with a concrete slab for storage.

SECTION 2. AGREEMENT TERM. This Agreement shall begin upon execution of this Agreement by both parties and shall expire upon completion of all duties by the Contractor to the satisfaction of the Contracting Officer.

SECTION 3. AGREEMENT TIME. The work shall begin no later than ten days after a Notice to Proceed is issued by the

Contracting Officer. Final Completion will be July 30, 2026.

SECTION 4. AGREEMENT PRICE. The Borough shall pay the Contractor a total sum of ENTER TOTAL DOLLAR

AMOUNT IN WORDS (WRITE DOLLAR AMOUNT IN FIGURES IN PARENS) for the work specified in the

Agreement documents.

SECTION 5. METHOD OF PAYMENT. A single sum on short-term Agreements (30 days or less) and monthly payments on long-term Agreements (31 days or longer) shall be paid to the Contractor within 30 working days after the Contracting Officer receives and approves a written Request for Payment from the Contractor. A copy of all certified payrolls submitted to the state of Alaska must precede or accompany any payment requests. Final payment will not be made until the Contractor has completed and submitted to the contracting officer a Contractor’s Release and Affidavit of Payment of Debts and Claims, and submitted the Department of Labor Notice of Completion with final payment request.

Consent of Surety to Final Payment must also be submitted if applicable.

SECTION 6. RELATIONSHIP OF THE PARTIES. The Contractor shall perform all obligations under this Agreement as an independent Contractor of the Borough. The Borough will administer this Agreement and monitor the Contractor's performance within the Agreement but shall not supervise or otherwise direct the Contractor except as provided in this

Agreement.

SECTION 7. ASSIGNMENTS AND SUBCONTRACTORS. The Contractor may not assign any interest in the

Agreement to another person, nor delegate any duties to a subcontractor or other person without the prior written approval of the Contracting Officer. Any attempt by the Contractor to assign any interest or delegate duties under this

Agreement shall give the Borough the right to immediately terminate this Agreement without any liability for work performed subsequent to termination.

SECTION 8. WARRANTY. The Contractor expressly warrants that all materials used will be of the best quality locally available and that all workmanship will meet the highest standards of the trade. The Contractor guarantees to answer personally for all materials and workmanship supplied to the Borough and shall undertake to correct workmanship or defect in materials found by the Contracting Officer, or his delegate.

SECTION 9. DEFENSE AND INDEMNIFICATION.

A. The Contractor shall indemnify, defend, and hold and save the Borough, its elected and appointed officers, agents and employees, harmless from any and all claims, demands, suits, or liability of any nature, kind or character, including costs, expenses, and attorney fees. The Contractor shall be responsible under this clause for any and all legal actions or claims of any character resulting from injuries, death, economic loss, damages, violation of statutes, ordinances, constitutions or other laws, rules or regulations, contractual claims, or any other kind of loss, tangible or sustained by any person, or property arising from…