RFQu 26-032 Emergency Mitigation Services

Request for Qualifications (RFQu)

#26-032 Emergency Mitigation Services For: Walworth County - Department of Public Works

I. Schedule of Events:

This schedule is in local time and is provided for your information and planning purposes. Although every effort will be made to follow this schedule, we reserve the right to modify the dates as necessary.

II. Contact:

Purchasing Agent: Carolyn Holt, Senior Buyer Address: Walworth County Purchasing 100 W. Walworth Street Elkhorn, WI 53121

RFQu Issued: August 6, 2026

Final Questions Due: August 21, 2026 10:00 a.m.

Final Addendum Issued: August 25, 2026

SOQ Submittals Due: September 3, 2026 10:00 a.m.

Interviews, if held: Week of September 21, 2026

Contract Award: October 22, 2026

Anticipated Contract Start: November 1, 2026

Contents I. Schedule of Events:

II. Contact:

III. Posting of Solicitation

IV. Introduction

V. Term of Contract

VI. Indefinite Quantity

VII. Contractor Eligibility Requirements

VIII. Inquiries

IX. Changes to Request for Qualifications

X. Scope of Services

XI. Statement of Qualifications Content and Submission

XII. Contractor Evaluations and Selection

XIII. Method of Award

XIV. Additional Terms and Conditions

Attachments

Attachment A – Eligibility Statement (Bonfire Questionnaire)

Attachment B – Sample Goods and Services Contract (between County and Contractor) Attachment C – Walworth County Substitute W-9, Request for Taxpayer Identification Number and Certification Form

III. Posting of Solicitation All Walworth County solicitations are posted on the County’s Bonfire Portal at:

walworthcountywi.bonfirehub.com. To ensure notification of future opportunities with Walworth County, Respondents must be registered. Respondents may register for an account with Bonfire at no charge.

NOTE: Walworth County will make no attempt to contact Respondents with updated information. It is the responsibility of each Respondent to periodically check the portal for all notifications, releases, and addenda associated with this solicitation.

IV. Introduction Walworth County, Wisconsin is soliciting electronic Statements of Qualifications (SOQ) submitted through the Bonfire Portal from interested Emergency Mitigation Services vendors to provide ”on-call” services which include, but are not limited to, providing supervision, equipment, materials, labor, travel, and all means necessary to provide Walworth County immediate response for property insurance loss, building and structure loss not covered by insurance, natural disasters, times of civil unrest and conflict, or projects with similar characteristics.

Walworth County has a campus of seven (7) buildings in southeast City of Elkhorn and Town of Geneva straddled by County NN just east of State Highway 12 and several additional buildings / properties throughout the county including four (4) County Parks.

Primary facilities / parks include, but are not limited to:

On Campus -

• LHCC - Lakeland Health Care Center including out buildings

• LS - Lakeland School including out buildings

• DPW - Department of Public Works including outbuildings and Salt Domes

• VMF - Vehicle Maintenance Facility

• HHS - Health and Human Services

• JC - Judicial Center

• LEC or SO - Law Enforcement Center including outbuildings

Off Campus -

• GC - Government Center

• Sheriff Range / Training Facility

• East Troy Salt Dome and Garage

• Darien Salt Dome and Garage

• Webster House / Boyd Carriage House

• Price Park

• Natureland Park and Shelters https://walworthcountywi.bonfirehub.com/projects

• White River Park and Shelters

• Veteran’s Park

• Miscellaneous - eleven (11) Radio Tower locations

In addition to the above facilities, the County maintains additional infrastructure incidental to parks, grounds, and utilities.

Detailed project scope and specifications are available in Section X Scope of Services of this Request for Qualifications (RFQu).

V. Term of Contract The County intends to establish Goods and Services Contracts with multiple qualified vendors, under which subcontractors can operate. A Goods and Services Contract will be awarded as outlined in Section XIII Method of Award.

The initial term of the contract shall be for a period of one (1) year, with an option to extend for four (4) additional one (1) year periods, under the same terms and conditions, and by upon mutual agreement (a total of five (5) potential years). Individual purchases will be established for any future Emergency Mitigation Services under the terms of the Goods and Services Contract.

VI. Indefinite Quantity Since the scope, deliverables, and quantities for services are indefinite, no amount of work is implied or guaranteed.

VII. Contractor Eligibility Requirements Emergency Mitigation vendors having considerable experience in Emergency Mitigation Services are encouraged to participate.

Respondents are required to carefully examine the Request for Qualifications, the scope of work, the sites of the work, and the contract contained herein.

An Eligible Contractor will be an Emergency Mitigation vendor that meets or exceeds the following criteria:

(a) Is properly licensed and incorporated to do business in the State of Wisconsin

(b) Is not on the Federal government (SAM) or State of Wisconsin list of debarred or ineligible vendors.

(c) Has proven performance record, financial ability, and insurance policies to provide future services under an awarded Goods and Services Contract.

(d) Has a minimum of five (5) years of verifiable experience in providing Emergency

Mitigation Services.

(e) Has been responsible for completion of similar contracts/projects for at least three (3) clients, preferably one who is a public sector/government client, which demonstrates Respondent’s relevant experience.

VIII. Inquiries Any specific questions regarding this RFQu must be submitted using the “Messages” feature under this Project in Bonfire at https://walworthcountywi.bonfirehub.com.

Questions or requests for exceptions must be received no later than August 21, 2026, at 10:00 a.m. (local time). Questions or requests received after that time may not be considered. No information provided verbally, or by any other personnel, will be considered binding.

Unauthorized contact regarding this RFQu with any County employee may result in disqualification of SOQ. Any oral communication will be considered unofficial and non-binding. Respondents shall rely only on written addenda issued as outlined in this RFQu.

IX. Changes to Request for Qualifications All notifications and addenda associated with this RFQu will be posted under this Project in Bonfire. Walworth County will not attempt to contact interested vendors with updated information. It is the responsibility of each vendor to periodically check Bonfire website for all notifications and addenda associated with this RFQu.

X. Scope of Services Time is of the essence when dealing with disaster recovery, the County encourages SOQs that demonstrate an ability to deliver immediate and comprehensive disaster restoration and recovery services. SOQs should also demonstrate an ability to deliver the services in accordance with all Federal Emergency Management Agency (“FEMA”) and insurance company requirements, to maximize the potential for payment of FEMA and insurance claims and reimbursement of expenses.

Responses to this RFQu should be based upon phased responses to an event:

i. Mitigating the emergency

ii. Performing initial restoration work to return the affected area to operational status

iii. A fixed-price bid for all follow-on repairs below the Public Work threshold established in Wisconsin Statute 59.52(29) as applicable. The County will conduct a formal solicitation for follow-on repairs after emergency mitigation and initial restoration are complete as required by Wisconsin Public Works Statute.

1. RESPONSE STANDARDS

A. Contractor will contact County representative within thirty (30) minutes of notification of loss to set up initial inspection appointment.

https://walworthcountywi.bonfirehub.com/

B. Unless otherwise agreed upon at the time of notification, Contractor will be on-site within 1 hour of the notification, if convenient for the County.

C. At initial inspection, Contractor shall walk through damaged area(s) with the County to define Contractor’s scope of work. Contactor shall provide the County with an estimate and a Not-to-Exceed (NTE) cost for initial mitigation and restoration work (control and address loss to stop on-going damage).

Contractor will then supply an estimate and Not-to-Exceed (NTE) costs for the remainder of the project within 3 days. Please note, the County reserves the right to bring in other restoration contract award winners to bid all follow-on repairs after emergency mitigation/initial restoration work is complete.

Contractor must identify any specialty equipment or labor needed to return the area(s) to pre-loss condition. All post-emergency work exceeding the Public Works threshold will be publicly solicited in accordance with Wisconsin statute 59.52(29) as applicable.

D. Contractor agrees to conduct progress report meetings twice a year with Risk Management as applicable.

2. ANTICIPATED SCOPE(S) OF WORK

A. The nature of work shall include, but not be limited to water mitigation and moisture control services, fire mitigation services, mold remediation, smoke removal, chemical contamination, heating, ventilation and air conditioning (“HVAC”) decontamination and cleaning, telecommunications recovery, electronics restoration, media recovery, documents, books and vital records recovery, wind/storm damage, man-made disasters or losses due to equipment failure or any other type of mitigation, loss or subsequent cleaning required to restore facilities to at least a pre-loss condition on any of County owned property.

B. Contractor shall conduct all work in strict accordance with this specification and with current applicable federal, state, and local laws, ordinances, rules, regulations, orders, and codes (all hereafter called “applicable regulations”) including, but not limited to, the following:

i. IICRC, S500 Standard for Professional Water Damage Restoration.

ii. IICRC, S500 Standard for Professional Mold Remediation.

iii. IICRC S700 Standard for Professional Fire and Smoke Damage

Restoration

C. All applicable permits must be submitted in accordance with the Authority Having Jurisdiction (AHJ).

3. EQUIPMENT, TOOLS, AND MATERIAL

A. The Contractor shall conform to safety and inspection requirements for equipment and tools required by all applicable regulations.

B. Assess and provide as necessary the proper PPE in accordance with all applicable regulations.

C. Handle, transport, and dispose of wastewater and hazardous materials in accordance with all applicable regulations.

D. Post signs instructing building users to keep doors and windows closed, if necessary, to maintain property atmospheric conditions in the drying environment.

E. Seal air filtration devices (AFD's) used in contaminated environments prior to removal from the jobsite and clean prior to subsequent use.

F. Follow the safety, operation, and maintenance instructions provided by the manufacturer of the equipment and tools used on a project, if applicable.

G. Contractor shall ensure all equipment and tools used for mitigation, restoration, and decontamination—including drying systems, HEPA filtration units, negative air machines, chemical neutralization systems, electronics cleaning tools, and HVAC decontamination equipment—are maintained, calibrated, and operated per manufacturer specifications and applicable standards (IICRC, RIA, OSHA).

4. MATERIALS

A. Contractor shall use materials appropriate for multi-hazard containment, including fire-resistant barriers for smoke/fire mitigation, chemical-resistant sheeting for contamination control, and anti-static materials for electronics/media recovery.

B. Require manufacturer certifications for all specialty materials (e.g., chemical neutralizers, antimicrobial agents, corrosion inhibitors for electronics).

C. Contractor shall use isolation barriers, when applicable, to limit the amount of volume to restore. Polyethylene sheeting must be opaque, transparent or translucent, 6-mil. (actual) or greater thickness, and in widths selected to minimize the frequency of joints. The method of attaching the polyethylene sheeting shall be agreed upon in advance by the Contractor and / or a manufacturer representative and shall be selected to minimize damage to equipment or surfaces. Such selection and agreement by County does not reduce the liability of the Contractor to repair subsequent damage. Method of attachment may include any combination of duct tape or other waterproof tape, furring strips, spray adhesive, staples, nails, screws or other effective procedures capable of sealing adjacent sheets of polyethylene and capable of sealing polyethylene to dissimilar finished or unfinished surfaces under both wet and dry conditions, including the use of amended water.

D. The Contractor shall submit to County all pertinent information for various materials to be used on the project, including but not limited to, material safety data sheets (MSDS), manufacturers' instructions, etc. All cleaning agents, neutralizers, and restoration chemicals must comply with EPA, OSHA, and NFPA standards. MSDS shall be provided and approved by County prior to commencement of project. County may request submittals for other materials, and the Contractor shall submit this information within two

(2) days of County’s request.

5. HEALTH AND SAFETY

A. The Contractor agrees to provide a healthy and safe work site and working environment for its, employees, and subcontractors during performance of restoration services. In addition, the Contractor shall protect the health, safety, and welfare of County personnel, other occupants of work site structures, the public and other third parties from any danger associated with the restoration services. As minimum health and safety requirements, the Contractor must ensure all restoration services are performed in compliance with any and all applicable federal, state, and local governmental requirements imposed by statute, regulation or otherwise, and all current industry standards, including, but not limited to, those prescribed by the Institute of Inspection Cleaning and Restoration (IICRC) and the Restoration Industry Association (RIA). The Contractor agrees to adopt whatever methods, procedures, and precautions are necessary to comply with the provisions in this Section.

B. The Contractor shall post warning signs around the perimeter of the entire Work Area, and at any other location specified by County. The signs shall state "Authorized Personnel Only," add additional post hazard-specific signage (e.g., “Chemical Hazard,” ”Biohazard,” ”Smoke Damage Area”) as applicable.

C. Contractor shall implement hazard-specific safety protocols for fire/smoke exposure, mold remediation, chemical contamination, and HVAC decontamination, including air quality monitoring, respiratory protection programs, and lockout/tagout for electrical systems.

D. Develop and submit a site-specific Health & Safety Plan (HASP) for each event, addressing all anticipated hazards, as applicable.

E. Personnel must be trained in hazardous materials handling, confined space entry (if applicable), and electronics/media recovery safety.

6. RIGHT-TO-KNOW AND HAZARD COMMUNICATION

A. Contractor shall ensure that the hazards of all chemicals produced or imported are evaluated, and that information concerning their hazards is transmitted to County and employees. This transmittal of information is to be accomplished by means of comprehensive hazard communication programs, which are to include container labeling and other forms of warning, material safety data sheets and employee training, according to OSHA 29CFR 1910.1200.

B. Any time an outside contractor brings a hazardous substance(s) into the workplace, an MSDS(s) for the substance(s) must be received. Similarly, an MSDS(s) for all hazardous substances in the area that the contractor will be working must be provided to the contractor. This exchange will be coordinated by whomever is granting the contract.

C. Service contractors whose work or materials pose a health hazard to employees shall be responsible for the training and education requirements.

D. The above cross-training must be documented, and the records must be retained in the department where the work is performed.

Copies of the cross-training records must also be sent to Risk Management.

E. Outside contractors must comply with all the provisions of the Hazard Communication Standard while serving on County property. Periodic audits from Risk Management will be performed to ensure compliance.

7. GENERAL PROVISIONS

A. All applicable permits and notifications must be submitted in accordance with the Authority Having Jurisdiction (AHJ).

B. The Contractor shall monitor equipment, daily, if convenient for County, to ensure proper working order and verify the effectiveness of mitigation. Provide as applicable daily hazard-specific progress logs (e.g., moisture readings, air quality data, chemical neutralization status).

C. The Contractor shall use AFD's on all losses. Each AFD should be equipped with High Efficiency Particulate Air (HEPA) filter to remove any air-borne particulate matter.

D. At a minimum, the Contractor shall use two types of odor eliminating techniques when the project requires deodorization.

For smoke/fire events, use thermal fogging and hydroxyl generators in addition to standard deodorization techniques.

E. Contractor shall deploy appropriate engineering controls for each hazard type, including negative air pressure systems for mold/chemical contamination, corrosion control for electronics/media, and HVAC isolation during decontamination.

8. ENVIRONMENTAL SUSTAINABILITY

Contractor shall use its best efforts to meet the following minimum requirements:

A. Provide equipment and services in a manner that minimizes energy and water use.

B. Contractor shall prioritize environmentally responsible restoration practices, including use of low-VOC chemicals, biodegradable cleaning agents, and energy-efficient drying/dehumidification systems.

C. Utilize innovative business practices that maximize the use of recycled materials while at the same time diminishing overall waste. Implement waste segregation and recycling protocols for debris, damaged materials, and hazardous waste per EPA and Wisconsin DNR guidelines as applicable.

D. Minimize carbon footprints by reducing emissions, effluents, and waste released at your facilities and operations.

9. FINAL COMPLETION OF WORK

A. Contractor shall contact County to perform final walk-through of mitigated area(s). The County may submit to the Contractor a "punch list” for work before project ends. Completion of project shall only end upon agreement made by Contractor and County, by way of signed Certificate of Completion.

B. Projects that require deodorization shall be deemed complete only upon an agreement made by both County and Contractor.

C. Projects that involve the coordination and participation of multiple departments will only end upon agreement made by Contractor and all departments, by way of signed Certificate of Completion.

10. WARRANTY

All labor, parts, materials, supplies used in the performance of this contract must be new and unused and, at a minimum, include a one (1) year warranty or the manufacturer’s standard warranty on items and/or parts purchased for use under this Contract whichever is greater.

WARRANTY WILL NOT COMMENCE UNTIL AFTER PRODUCT AND INSTALLATION

SERVICES HAVE BEEN INSPECTED AND ACCEPTED BY WALWORTH COUNTY.

Acceptance is defined as acceptance by the County after its authorized agent has found the deliverables to be in compliance with the specifications.

Acceptance will be determined within five days after completion of installation.

11. REQUIRED DOCUMENTATION FOR ALL LOSSES

A. The Contractor shall provide digital pictures before and after any work. A minimum of fifteen (15) photos or equivalent documentation must be taken during the project (five (5) before and five (5) after) with an additional five (5) photos taken of the exterior (risk photo), one each side. Thermal imaging photos, if applicable, shall be taken of affected structure materials. Photos must be sent to Risk Management representative within 24 hours after initial inspection.

B. The Contractor shall submit the following information to include, but not limited to:

i. A sketch and associated dimensions of all affected area(s).

ii. A complete job packet via email including all information associated with the job.

iii. All subcontractor bids and invoices for work outside Contractor’s normal scope of work. Complete and detailed scope of work.

iv. Daily activity sheets (include man hours), equipment and materials logs, all environmental monitoring reports, as-built drawings, per diem logs, and other information requested.

C. The Contractor shall provide real-time environmental monitoring for air particulates, VOCs, and microbial contaminants during work, if applicable.

12. REQUIRED DOCUMENTATION FOR WATER LOSSES

A. The Contractor shall submit the following information for Water Losses:

a. Contractor shall provide accurate psychometric and moisture content readings including category, classification of loss, and a minimum of one

(1) moisture content reading of an unaffected area. It is important to identify separate drying chambers. Identify what type and how many of each type of equipment was placed in affected area(s), as well as how long equipment was on-site. In addition, Contractor must record the number of hours dehumidifiers were actually running during the project.

b. The Contractor shall submit calculations on determining the appropriate amount of drying equipment (i.e. dehumidifiers, air movers, air filtration devices, etc.)

13. ADDITIONAL SERVICES

The County reserves the right to add, delete, or acquire other types of service that the Contractor can provide that are similar to, but not specifically called for in this RFQu. Additions or changes to services must be agreed to in writing by all parties.

There will be a phased response to any event: mitigating the emergency;

performing initial restoration work to make area operational; and then awarding a fixed price for all follow-on repairs as applicable.

14. EMPLOYEES

Contractor agrees that trained, certified (where applicable) and competent employees shall perform the services required by this contract using industry-accepted standards. County shall be entitled to request the removal of individuals working on any project for any of the following grounds, provided that such request be made in writing and shall specify the reasons for the County’s dissatisfaction:

a. Unsatisfactory performance that causes negative operational impact at the County or causes the County to commit additional resources to avoid operational impact;

b. Dishonesty or belligerent conduct;

c. Lack of compatibility with County staff; or

d. Violation of County rules or policies.

Upon such written request, the County and Contractor shall decide on a course of action to cure any such problems, provided that there shall be no cure opportunity required for problems involving dishonesty or belligerent conduct or a violation of County rules or policies. In the event Contractor does not cure the problem within seven (7) days from the date of notice, Contractor shall remove such person and shall promptly provide a qualified replacement. The County will be liable for payment of services only up to the time of dismissal and only if services rendered meet the minimum requirements of the County. Contractor must comply with Walworth County’s work/site rules. Contractor shall comply and accept exclusive responsibility for Contractor’s employee(s) while on County property.

If for any reason the individuals identified are no longer employed by the firm, or available from the subcontracted firm, the Contractor must notify the County within a reasonable time frame. Contractor is responsible for ensuring that any substitute personnel have comparable skills and experience. The County reserves the right to interview substitute personnel prior to commencement of activity on the project to confirm to County’s satisfaction equivalency of skills and experience.

If any of the Contractor’s employees appear to be incompetent or to act in a disorderly or improper manner, such person shall be removed immediately on request of the County and shall not again be re-employed except upon written consent of the County. Employees shall be in a company uniform that clearly identifies the name of the company and employee name. Uniforms shall be clean and neat in appearance. Employees are required to wear a company supplied photo ID badge. Badges must be clearly visible when worn.

15. SUBCONTRACTING / SUBCONSULTING

Walworth County requires the service technicians proposed to be directly employed by the Contractor with the exception of when ancillary services are required.

All subcontractors shall be held to the same insurance provisions as noted herein. Additionally, the subcontractor shall comply with all requirements as stated in this specification.

Contractor will not be permitted to sublet, sell, transfer, assign or otherwise dispose of the contract of any portion therein, or its right, title or interest in, to any person and/or vendor(s) without the written consent of the County. No subcontract shall, under any circumstances, relieve the contractor of liability and obligation under this contract. If subcontractors are used, County will consider the awarded Respondent to be the Prime Contractor and to be solely responsible in all contractual matters, including payment of any and all charges resulting from such subcontractor arrangements. The Prime Contractor shall be fully responsible for the acts, errors and omissions of the subcontractor.

In the event that a portion or portions of the contract are proposed as subcontracted, the Respondent shall provide a list of intended subcontractors with their SOQ. County shall be the sole judge in determining whether the subcontracted firm or firms are qualified to provide the services as sought. The County reserves the right to reject the SOQ if the subcontractors are determined to be unqualified or unacceptable. After a contract has been awarded, Contractor must obtain prior approval before using any subcontractors not previously identified in your SOQ.

When subcontractors are used in the performance of any of these services, skilled tradesmen should be utilized to ensure quality workmanship.

16. BACKGROUND CHECKS

Contractor shall ensure that employee background checks, consisting of criminal record searches and employment verification, are accomplished and that current records are provided upon request of the County.

17. WORK HOURS

The Department of Public Works hours of operation are Monday through Friday, 7:00 a.m. to 3:30 p.m., excluding holidays and weekends. Work operations will vary depending on the severity of the event but cannot be assumed to comply with normal hours of operation.

If, in the opinion of the County, unusual circumstances dictate work outside of these hours is warranted due to an emergency condition or special circumstance, such authorization to extend the working hours beyond those stated herein shall be given in writing and, if authorized, shall be on a single incidence basis for a specific day.

Work on the site shall be performed in a manner that will permit the existing facility to operate continuously as applicable. Contractor shall take all necessary measures as directed by the County to ensure construction does not interfere, delay, or restrict the operations of the Building as applicable. Evacuation of areas may be considered for expedited mitigation and return to use.

Contractor shall not isolate or restrict access to any portion of the site by his operations without permission of the County.

18. DEFICIENCIES

In the event that the County determines that there are deficiencies in the service work provided by the Contractor under the contract, the County shall notify the Contractor in writing as to the precise nature of any such deficiencies. Within ten

(10) working days of receipt of such notice, Contractor shall take responsible steps to correct any deficiencies.

XI. Statement of Qualifications Content and Submission Respondents, by submitting a response to this request, certify and agree to meet all requirements as stated herein. Respondents must state in their response if they are unable or unwilling to meet any requirement. Inability or unwillingness to meet any requirement, in part or whole, may be cause for disqualification. Any exceptions taken by the respondent must be clearly identified in the response.

Responses shall be irrevocable until award unless the response is withdrawn.

Respondents may withdraw a response at any time until the submission deadline.

Walworth County will only accept electronic submittals in response to this RFQu. All Statement of Qualifications (SOQ) must be submitted electronically using the Bonfire Portal by the time and in the manner prescribed. SOQs submitted in any other manner will not be considered.

Respondents shall assume full responsibility for ensuring electronic delivery of responses before the deadline. Respondents should allow sufficient time to complete the electronic submission by the date and time specified.

1. Response Content For the Evaluation Committee to adequately compare SOQs and evaluate them uniformly and objectively, all submittals must be submitted in accordance with this section. Content in the SOQs should be concise and limited to the information requested. The response should be prepared simply and economically, providing straightforward and concise information as requested. Every attempt should be made to use terminology that is common to the industry. Should a Respondent fail to complete and submit all Parts of their SOQ, the SOQ may be deemed “non-responsive” and rejected.

The submission format is presented below along with the minimum information to be contained in each section. Each section below shall be clearly identified and contain all the information necessary to meet the minimum requirements of this section. The responses should emphasize services and experiences that most closely match those requested by the County.

A. Acknowledgements:

i. There are various questions to acknowledge/respond to within the Bonfire

Portal. Follow the instructions provided for each item as indicated in the Bonfire Portal.

B. Exceptions (Optional as one or multiple PDF document(s)):

Respondent must identify any desired exceptions to the minimum eligibility requirements, the Sample Goods and Services Contract (Attachment B), or the terms and conditions of this RFQu.

i. Any exceptions must reference the specific paragraph/clause/section where a conflict exists. For each exception, the Respondent must cite the paragraph, section or clause involved, the exception taken, and state alternate language acceptable to the Respondent. The County will not consider Respondents who attempt to wholly substitute their own agreement without exceptions clearly identified.

ii. Walworth County reserves the right to allow the Respondent to withdraw nonconforming terms and conditions, negotiate modifications to the contractual requirements, reject a Respondent’s qualifications, or at any point decline to proceed with a Goods and Services Contract if the exceptions are determined to be unreasonable, non-negotiable, or not in the best interest of the County.

C. Statement of Qualifications (Required as multiple PDF documents):

Respondent Statement of Qualifications must include the following information as outlined in each item below.

i. Attachment A - Eligibility Statement (Q-59GY) (Required as Questionnaire:

Excel):

The Questionnaire can be obtained from the above linked project. Please be advised that completion of the Questionnaire may take a significant amount of time. Questionnaire, including a complete response to questions related to the firm and RFQu, including Respondent contacts, references, financial stability, and other information requested.

ii. Introduction and Description of Firm (Required as one PDF document):

Briefly describe Respondent’s history, area of expertise, disciplines offered in-house, length of time in business, number of employees, and other information that would help characterize the firm. Provide Respondent’s street address, web address, telephone numbers for main office as well as the office that will manage Walworth County (if different from the main office). Briefly state your understanding of the services to be provided and a positive commitment to perform the services as defined in the Request for Qualifications.

iii. Staff Experience (Required as one PDF document):

Provide key staffing information. Provide a simple organizational chart identifying the leaders and key members of the firm that will be working directly with the County, including the individual proposed to be the primary client contact. Resumes, if provided, should be concise, limited to relevant experience, and no more than one page per person.

Provide information on the personnel who will be assigned to this contract, including the management representative(s) identified above, listing pertinent experience and professional qualifications.

a. Name and position title

b. Total years of experience in this type of service

c. Summary of pertinent experience and qualifications / IICRC certified

d. Provide any other information that would assist the County in determining the qualifications of the individuals and their ability to complete the services required.

Provide any other information that would assist the County in determining the qualifications of the individuals and their ability to complete the services required.

iv. Subcontractors and Professional Partners (Optional as one PDF document):

Provide a list of subcontractors that are typically engaged – if applicable.

Include their area of expertise and general description of the vendor (or vendor’s resume).

v. Fee Schedule – For Information Only (Required as one PDF document):

Pricing for services shall be an hourly rate including all supervision if needed, all parts, equipment and materials, start-up fees, labor, travel, mileage, and any other expenses needed to complete the services required. Provide typical grades of employees your firm uses for billing and indicate if this is a fully loaded rate inclusive of all mark-ups. Rates may vary given the event and potential reimbursement entity.

Note that these rates are ‘informational only’. Successful firm(s) will establish agreed-upon fees/rates during contract negotiations.

vi. Attachment C – Walworth County Substitute W-9, Request for Taxpayer Identification Number and Certification Form (Required as one PDF document):

Provide completed Attachment C, Form 1-420-A Walworth County Substitute W-9, Request for Taxpayer Identification Number and Certification.

vii. Supplemental Informational Attachments (Optional as one or multiple PDF document(s)):

Provide supplemental attachments that may further describe the Respondent’s qualifications or abilities that were not already included above.

2. Response Submission

A. Upload your Submission at:

https://walworthcountywi.bonfirehub.com/opportunities/220423

i. Bonfire Submission Guidelines:

1. Provide all documents as listed above in item 1. Response Content of this section.

2. Some response forms are available for downloading on the Bonfire Portal by using the link provided above.

3. Please note the types of files allowed. The maximum upload file size is 100

MB.

4. Do not embed any documents within your uploaded files, as they will not be accessible or evaluated.

5. Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.

6. Microsoft Edge, Google Chrome, or Mozilla Firefox. Javascript and browser cookies must be enabled.

7. The County is not responsible for any delays associated with the electronic submission of responses through the Bonfire Portal.

8. Need Help? The County uses the Bonfire Portal for accepting and evaluating response digitally. Please contact Bonfire at Support@GoBonfire.com for technical questions related to your submission. You can also visit their help forum at https://vendorsupport.gobonfire.com/hc/en-us.

ii. You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.

iii. Responses may not be transmitted orally, in person, by mail, by email or fax machine.

iv. All responses shall be valid for a period of one hundred and twenty (120) days after the scheduled response deadline and may not be withdrawn during this period.

v. Responses will only be visible to the County after the SOQ Deadline.

https://walworthcountywi.bonfirehub.com/opportunities/220423 https://vendorsupport.gobonfire.com/hc/en-us

XII. Contractor Evaluations and Selection Contractors to be shortlisted will be selected based on their apparent qualifications and abilities to achieve the County’s goals. Statements of Qualifications shall be reviewed by an Evaluation Committee and scored on the following criteria:

Evaluation Criteria Criteria Weight

Firm Experience and Professional Qualifications 0 - 30

Staff Experience and Qualifications of Key Personnel and Subcontractors (if any)

0 - 20

Firm Breadth of Service Capabilities 0 – 25

Safety 0 - 25

Interview – Top candidates as determined by score will be asked to come in for an in-person interview. Review will be based on knowledge of the scope of services required and firms’ ability to complete the tasks described.

0 - 15

The selection process will follow the Qualifications Based Selection (QBS) process. The highest-ranked firms deemed to be most qualified may be invited by the County to participate in a final selection interview and/or asked to provide additional information.

Information obtained through written communication or interview will be used to further evaluate the SOQ(s). The initial scores awarded for SOQ(s) are subject to change based on written communications and interviews, if held.

Top-scoring Respondents, based on the evaluation of the SOQ, may be required to attend an interview to support and clarify the SOQ submitted. The County will make every reasonable attempt to schedule the interview on a date specified in the Schedule of Events. Interviews are preferred to be held in person at the County, however, virtual interviews through Microsoft Teams can be accommodated. Respondent would be required to have key members of staff attend and be prepared to present and respond to questions. Failure of a Respondent to complete a scheduled interview with the County may result in the rejection of the SOQ. Information provided in the Interview phase of this process will be used to evaluate and rescore using the criteria outlined in Section XII. Contractor Evaluation and Selection.

Upon evaluation completion and interviews, the highest-ranked firm(s) may be selected to negotiate a Goods and Services Contract with the County. A final recommendation of award will be presented to the Walworth County Finance Committee which will make the final approval. The County reserves the right to contract with a single vendor or multiple vendors responding to this request. By submitting its SOQ in response to this RFQu, Respondents accept the evaluation process and acknowledge that determination of the ‘most qualified’ Respondent(s) will require subjective judgment by the County.

XIII. Method of Award The County reserves the right to reject all responses, decline to proceed with the selection of any Respondent, request additional information, and make inquiries as may be necessary to verify qualifications. Nothing in this document shall require the County to proceed with ordering any services.

1. Award of Goods and Services Contract Upon approval of the award(s) by the Walworth County Finance Committee, Department of Public Works and the County Purchasing Division will work with the selected firm(s) to execute a contract, under which individual work orders may be negotiated and executed for future projects.

Walworth County’s Standard Goods and Services Contract is provided as Attachment B to this Request. Award of future work under the contract is subject to the discretion of the Department Head (or designee).

2. Award of Individual Work Orders The County will select the most qualified firm(s) with a Goods and Services Contract, negotiate a scope of work as needed for each project, and issue a subsequent work/purchase order based on fees established in the contract. Selection will be made based on the following:

1. The specialized experience and technical competence of the firm with respect to the type of services required;

2. The capacity and capability of the firm to perform the work within the time limitations fixed for the completion of the project;

3. The record of past performance with the firm with respect to such factors as control of costs, quality of work, and ability to meet schedules.

The County will issue a purchase order for each project awarded as described in the Individual Work Orders / Purchase Orders Section below. Services may not proceed on any project until the Contract, individual work order, and project-specific purchase order are established.

XIV. Additional Terms and Conditions Notice Regarding Firm Supplied Documentation / Materials

All materials submitted in response to this request, become the property of Walworth County. The County is a unit of local government obligated to comply with Wisconsin’s Public Records Law, Wisconsin Statutes secs. 19.31 through 19.39. The presumption under the law is that public records shall be open to the public unless there is a clear statutory exception unless there exists a limitation under the common law, or unless there is an overriding public interest in keeping the public record confidential. As such, respondents should assume that their submitted SOQ will be subject to disclosure under the Public Records Law.

A respondent to this request should not include any Confidential Information, proprietary information or protected trade secret(s) as part of its SOQ unless the respondent designates the specific information that it maintains is proprietary or trade secret and the reason(s) for such designation in a separate document and identifies the specific information when it occurs within the SOQ.

The County reserves the right to make determinations of Confidential Information when responding to public records requests and complying with Public Records Laws.

Designation(s) of Confidential Information in no way guarantees that designated information will be kept confidential under the provision of the Public Records Law.

Respondent is not entitled to notification prior to release of information. In no event will price be deemed confidential.

Standard Terms and Conditions The Standard Terms and Conditions of Walworth County are made a part of this RFQu and the resulting contract by reference. Standard Terms and Conditions are available on the internet, under the Purchasing Division on the Walworth County Home Page or by clicking on the following link:

http://www.co.walworth.wi.us/DocumentCenter/View/479/05-2017-Standard-Terms-and- Conditions-PDF

Individual Work Orders / Purchase Orders The County will request services from the contracted Contractor(s) through a Work Request, which the County may initiate verbally, or submit to Contractor as a written Work Request. Contractor shall respond to the request for services within an amount of time specified by the County by providing the County with a written Work Order to include the services discussed or specified. The Work Order shall include all costs including subcontracted services and Reimbursable Expenses. The County shall initiate the acceptance of the Work Order by issuing a purchase order for services. Each such purchase order shall be deemed a two-party agreement between the County and Contractor and shall be deemed incorporated and shall be subject to all the terms and conditions of the contract. When issued, such purchase orders are binding.

http://www.co.walworth.wi.us/DocumentCenter/View/479/05-2017-Standard-Terms-and-Conditions-PDF http://www.co.walworth.wi.us/DocumentCenter/View/479/05-2017-Standard-Terms-and-Conditions-PDF

Annual Pricing Adjustments Agreed-upon fees shall remain firm for the initial contract term. Contractor fee increases shall only be considered at the time optional contract renewal is issued. Contractor shall submit any request for fee increases in writing to the County no later than sixty (60) days before the effective date of the contract renewal. Any request for a fee increase shall be accompanied by a detailed justification for the increase. The fee increase shall be limited to fully documented and justified increases. The County shall determine what constitutes acceptable documentation. All fees shall remain firm for the period of each contract renewal term. Approved fee changes will be put into effect through an Amendment to the Contract. Fee changes will not be retroactive.

The County reserves the right to negotiate or reject any fee adjustments requested by the Contractor and/or to not exercise any otherwise available optional renewal term based on such fee adjustments.

Invoicing Contractor shall provide itemized invoices showing at a minimum the item description, quantity, item cost, and total cost. Contractor shall provide itemized invoices for each location showing date of service, the serviced areas, and detail of service performed.

Contractor shall provide itemized invoices for each service performed show the amount of labor hours worked, the hourly rate and the total cost for labor. All goods/parts/materials must be itemized on the invoice along with their associated cost and the discount applied.

Original Invoice must be addressed to Walworth County Finance Department-Accounts Payable Division at 100 W. Walworth Street, P.O. Box 1001, Elkhorn, WI 53121, or apsupport@co.walworth.wi.us. Contractor is responsible for the completion of all recordkeeping and reporting requirements as appropriate for all items prior to payment.

Insurance Requirements Contractor shall furnish County with Certificate of Insurance indicating proof of the following insurance from companies licensed in the State of Wisconsin:

A. Workers Compensation and Employers' Liability - The Contractor shall procure and maintain during the life of this contract Workers’ Compensation insurance with a minimum limit as required by Wisconsin Statutes. The Contractor shall also carry Employers Liability limits of at least $100,000 Each Accident, $100,000 Disease – Each Employee, and $500,000 Disease – Policy Limit. Contractor shall require all subcontractors not protected under its insurance to take out and maintain such insurance throughout the project term.

B. Commercial General Liability - with a minimum limit of $1,000,000 per occurrence and $2,000,000 aggregate combined single limit for bodily injury and mailto:apsupport@co.walworth.wi.us property damage liability. The County reserves the right to require higher or lower limits where warranted.

1. If excavating, underground or collapse is involved, the limits of liability stated above shall be increased to $2,000,000 per occurrence.

2. If Asbestos and/or hazardous materials are involved, the limits of liability stated above shall be changed to $5,000,000 per occurrence.

3. This insurance shall include, but is not limited to, the following coverage:

a. Premises – Operations

b. Products and Completed Operations

c. Personal and Advertising Injury

d. Contractual Liability

e. Underground, Explosion, and Collapse

f. Contractor’s indemnity obligations under this contract

4. This insurance must not include the following:

a. Any exclusion for water intrusion or water damage

b. Any exclusion of coverage relating to earth subsidence or movement

c. Any exclusion for the insured’s vicarious liability, strict liability, or statutory liability (other than worker’s compensation)

d. Any limitation or exclusion based on the nature of Contractor’s work

e. Any limitation or exclusion for damages arising from the work performed by a subcontractor

f. Any limitation or exclusion for damages related to roofing, if the work involves roofing

g. Any provisions resulting in the erosion of insurance limits by defense costs other than those already incorporated into ISO form

CG 00 01

C. Automobile Liability – with a minimum limit of $1,000,000 per occurrence and $2,000,000 aggregate combined single limit for bodily injury and property damage liability. This insurance shall include coverage for all of the following:

a. Owned Automobiles

b. Hired Automobiles

c. Non-Owned Automobiles

D. Professional Liability – If the contractor is providing professional services, such as design, including delegation of design services, coverage is required with a minimum limit of $1,000,000 per occurrence and $2,000,000 aggregate.

E. Contractor’s Pollution Liability – with minimum requirements of $1,000,000 per occurrence and $1,000,000 aggregate. Coverage must cover third-party injury and property damage, including cleanup costs, as a result of pollution conditions arising from Contractor’s operations and completed operations. Coverage must be carried for a minimum of two years following completion of the project.

F. Umbrella or Excess Coverage – Umbrella or Excess Coverage may be used in combination with the required primary coverage in (A.) through (E.) to meet the minimum insurance limits that are specified in this section, provided such insurance result in the same or greater coverage as the coverages required. In no event shall any Umbrella or Excess insurance provide narrower coverage than the primary policy.