4-26-03 - Bid Specs (with Maps) - Snow Removal.pdf

REQUEST FOR BID

BID SPECIFICATIONS (THIS IS A FORMAL BID)

PROPOSAL

NUMBER:

26-03

DATE PUBLISHED:

July 24, 2025

GOODS / SERVICE AREA:

Snow Removal

BID OPENING:

Date: August 7, 2025 Time: 3:00 PM

Location:

MEETING ID PHONE PIN:

meet.google.co m/vqj-eykq-ryv

(US) -+1 615

4946-965

514 029 424#

CONTRACT PERIOD:

One (1) or more Years from Date of Award See vendor signature page for details.

ADDRESS INQUIRIES ON:

The Parkway School District Bonfire Portal at https://parkwayschools.bonfirehub.com/

RETURN BID ON:

The Parkway School District Bonfire Portal at

SB-1 GENERAL INFORMATION:

Parkway School District (District) is seeking bids from qualified local contractors, to provide on an "as-needed" basis snow removal services, at an hourly rate. Ideally the District would like the ability to call on an as needed basis up to five drivers with plows for snow removal. The District is usually capable of removing predicted snowfall under 1” without calling in of a contractor if snow occurs prior to 12:00 A.M. on a school day.

The District does not guarantee any quantities that it will purchase as a result of this invitation for bid.

The initial term of the contract will be for the 2025-2026 winter season. Vendors will have the opportunity to offer the district multi-year proposals in item number two of the vendor signature section for consideration.

It should be noted that Parkway will call for drivers and equipment on as needed basis. No more than five drivers will be required at a given event.

All drivers and equipment will be required to sign in at the Fern Ridge location. Once checked in drivers and equipment will be assigned duties by the Grounds Supervisor.

https://meet.google.com/vqj-eykq-ryv?hs=122&authuser=0 https://meet.google.com/vqj-eykq-ryv?hs=122&authuser=0 tel:+1-615-965-4946 tel:+1-615-965-4946

SB-2 BID AWARD METHOD:

Awards will be made based upon the contractor’s availability of drivers and snow removal equipment, geographical location to District schools, and the District's experience of what is required to complete the scope of work and price.

SB-3 CONTACT PERSON

Any bidder with questions must submit in writing via the bidding platform, Bonfire. Questions are to be submitted through the Opportunity Q&A via the Messages panel. All questions must be submitted by the Bid’s Question Due Date. Every attempt shall be made to ensure that the bidder receives a prompt response if such questions are received in a timely manner. Any questions submitted outside the Bonfire platform shall not be answered.

SB-4 PROPOSAL FORMAT AND CONTENTS

The vendor’s proposal package shall contain a signed RFP cover sheet created by the vendor and the following items in the order listed below and utilize the forms provided. The Vendor is urged to be concise yet thorough in its presentations. Pertinent supplemental information should be referenced and included as attachments. All proposals must be organized and tabbed to comply with the following sections. Where there are no provided bid forms, the vendor is to use company letterhead to address the components of the RFP. Where a discrepancy exists between an amount submitted as figures and words, the amount expressed in words shall govern. Any interlineations, alterations or erasures must be initialed by the signer of the Proposal.

1. PROPOSAL ON COMPANY LETTERHEAD

The vendor shall submit a quote on company letterhead.

2. COMPANY W-9

The vendor shall provide a current signed and dated W-9

3. VENDOR SIGNATURE PAGE

This cover sheet identifies the vendor’s legal name, mailing address, telephone, fax, email address and contact persons. An officer of the vendor’s company must sign the Vendor Signature Page. The vendor must be registered to do business in the state of Missouri.

4. FEDERAL WORK AUTHORIZATION (E-VERIFY) PROGRAM

The vendor shall complete the form.

5. REFERENCES (minimum of 3) On company letterhead provide three references to include the following information:

● company name

● representative’s contact name

● email address

● phone number

6. AFFIDAVIT OF NON-COLLUSION

The vendor shall complete the form.

7. PRICING SHEET

The vendor shall complete the Bonfire 26-03 pricing sheet.

SB-5 PRIME AND SECONDARY VENDORS:

The successful vendor would be the prime supplier for all the major services listed in these specifications.

When service is required and is not immediately available, the District retains the option to secure the service from another source. The prime supplier would have the option to supply the service for future orders under the same conditions of the original agreement.

SB-6 QUALIFICATION OF VENDORS:

The contract will be awarded only to a responsible contractor, qualified by experience and in a financial position to do the work required.

Snow removal contractors shall have experience working with various snow removal equipment. The actual work shall be done by qualified and experienced personnel working under a supervisor.

SB-7 LAWS AND REGULATIONS:

Observe all state and local laws, ordinances and regulations, including provisions of State Workmen's Compensation Law and save Owner harmless from any and all liability by observance of the same.

SB-8 INSURANCE COVERAGE:

The successful bidder will be required to provide to the District at the time of contract award, a certificate of insurance indicating that the contractor has, and will keep in effect for the term of the contract, the following types of insurance:

1. Worker's Compensation:

a. State: Missouri Statutory

b. Employer's Liability:

$100,000 per accident $500,000 Disease, policy limit $100,000 Disease, each employee

2. Comprehensive or Commercial General Liability (including premises-operations; independent contractors protective, products and completed operations; broad form property damage).

a. Bodily injury: $1,000,000 combined single limit

b. Property damage: $1,000,000 combined single limit

c. Products and completed operations to be maintained for one (1) year after final payment:

$1,000,000 combined single limit

d. Property damage liability insurance shall provide X, C and U coverage.

e. Broad form property damage coverage shall include completed operations.

3. Contractual Liability:

a. Bodily injury: $1,000,000 combined single limit

b. Property damage: $1,000,000 combined single limit

4. Personal injury, with employment exclusion deleted: $1,000,000 combined single limit

5. Business auto liability (including owned, non-owned and hired vehicles):

a. Bodily injury: $1,000,000 combined single limit

b. Property damage: $1,000,000 combined single limit

6. If the General Liability coverages are provided by a commercial liability policy, the:

a. General aggregate shall be not less than $1,000,000 and shall apply, in total, to this project only.

This shall be confirmed by a Certificate of Insurance.

b. Fire damage limit shall be not less than $50,000 on any one fire.

c. Medical expense limit shall be not less than $5,000 on any one person.

7. Parkway School District to be named as "Additional Insured".

SB-9 SITE PREVIEW:

A vendor may request a site visit by calling Bill Freymuth at 314-415-4915. Attached are maps for the three (3) schools that contractors would be responsible for. The green highlighted area is the parking lots and the yellow highlighted area is for the sidewalks.

SB-10 CONTRACTOR’S RESPONSIBILITIES:

1. Snow plows shall be on call whenever there is an accumulation of one (1) inch or more of snow or sleet.

Only after receiving authorization from Parkway School District shall the plows be dispatched. Time of snow, school in session, and expected accumulations are major factors in the call out time.

2. Contractor is responsible for plowing of all paved or concrete parking, driveway areas and sidewalks.

3. Contractor shall not push snow into any public right-of-way or roadway.

4. Contractor shall not push snow onto any sidewalk areas or block any emergency exits from mailto:bfreymuth@parkwayschools.net buildings.

5. Contractor will not push any snow as to block storm drains and garbage dumpsters.

6. Contractor will provide a means of communication (cell phone) to work crew chiefs to facilitate communications with Parkway personnel.

7. If a Contractor cannot provide service at the call out time, the Grounds Supervisor shall be notified within a reasonable time to select an alternate contractor.

8. All work will be done at the direction of the authorized officials of the Department of Buildings and Grounds.

9. Plowing shall be completed at least one (1) hour prior to the opening of each school or in case plowing is being done during school hours, all plowing must be completed and trucks removed from the lots at least one (1) hour before schools are dismissed.

10. Failure on the part of either party to comply with the terms of this agreement shall result in cancellation of the same.

11. Contractors are responsible for providing their own fuel for their equipment.

12. Contractors shall be responsible for all damages they inflict on district property during snow removal. For example damaging manhole covers, curbs, gutters, bollards, signs and tire stops.

13. The Schools requiring services are as follows, Parkway South High School, West High School, and North

High School

● Parkway South High School, 801 Hanna Rd, Manchester, MO 63021

● Parkway West High School, 2312 Baxter Rd, Chesterfield, MO 63017

● Parkway North High School, 12860 Fee Fee Rd, St. Louis, MO 63141

14. It should be noted that Parkway will call for drivers and equipment on as needed basis. No more than five drivers will be required at a given event.

15. All drivers and equipment will be required to sign in at the Fern Ridge location. Once checked in drivers and equipment will be assigned duties by the Grounds Supervisor.

16. Parkway is requesting vendors also include sidewalk shoveling/clearance pricing in their proposal.

SB-11 INVOICE REQUIREMENTS:

Invoice must include the following information:

1. Location of plowing

2. Date of plowing

3. Number drivers and number of hours each driver plowed

SB-12 PROCUREMENT TIMELINE:

*all times are CST

Action Date* Bid Published July 24, 2025 – 11:00 AM Q&A End July 31, 2025 – 11:00 AM Intent to bid August 7, 2025 – 2:30 PM Bid Close August 7, 2025 – 3:00 PM Vendor Notified of Award (Tentative) September 12, 2025 – 4:00 PM