4-26-012 Exhibit S Scope of Service.pdf
PDF 817 KB Posted
- Attached to
- Printing and Bulk Mailing Services
- Solicitation number
- 26-012
- Issued by
- Montgomery County, Ohio
About this file
This is a Scope of Services document for Dayton Public Schools' printing and bulk mailing services contract (Project No. 26-012). The scope encompasses general printing services including envelopes with printed logos, business cards, promotional materials such as newsletters and brochures, student handbooks, and large-format items including posters, banners, and yard signs. The vendor must demonstrate capability to print in multiple formats with various paper weights and finishes in both CMYK and RGB, and provide finishing services including folding, cutting, saddle-stitch and booklet binding, comb and coil binding, perfect binding, laminating, collating, and packaging. Additionally, the vendor must provide full-service bulk mailing support compliant with USPS regulations across multiple mail classes including First-Class Mail, USPS Marketing Mail, nonprofit rates where applicable, and Bound Printed Matter, with mail preparation services encompassing sorting by 5-digit, 3-digit, and carrier route, Intelligent Mail Barcode application, automated envelope inserting, postage metering or permit imprint, and USPS documentation and drop-off.
Given the district's handling of student and personnel records, the vendor must comply with FERPA requirements, utilize secure encrypted file transfer, maintain secure production facilities, execute confidentiality agreements, implement secure disposal procedures for sensitive materials, and maintain cyber liability insurance. The scope document establishes turnaround time expectations differentiated by job type and priority level, though the specific timeframes are incomplete in the provided excerpt. No pricing information, contract term, set-asides, or award date is specified in this scope of services document.
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Text version
EXHIBIT S – Section 3.0 Scope of Services
3.0 Scope of Services
3.1. General Printing Services
The vendor must provide:
3.1.1 Standard Materials
• envelopes with printed logo/return address
• business cards
• promotional items such as newsletters, brochures, postcards, etc.
3.1.2. Education-Specific Materials
• Student handbooks
3.1.3. Large Format Printing
• Posters
• Banners
• Yard signs
3.1.4. Print Specifications
• Ability to print in a variety of formats based on what is best for a specific project, including multiple paper weights and finishes, CMYK/RGB, etc.
26-012 Printing and Bulk Mailing Services
3.1.5. Finishing Services
• Folding
• Cutting/trimming
• Saddle-stitch/booklet
• Comb, coil, and perfect binding
• Laminating
• Collating and packaging
3.2. Bulk Mailing Services
Vendor must provide full-service bulk mailing support compliant with USPS regulations.
3.2.1. Mail Classes
• First-Class Mail
• USPS Marketing Mail (Standard Mail)
• Nonprofit rates (if applicable)
• Bound Printed Matter
3.2.2. Mail Preparation
• Sorting (5-digit, 3-digit, carrier route)
• Intelligent Mail Barcode (IMb)
• Envelope inserting (automated)
• Postage metering or permit imprint
• USPS documentation and drop-off
3.3 Data Security & Confidentiality
Given the nature of student and personnel records, vendor must:
• Comply with FERPA requirements
• Use secure encrypted file transfer
• Maintain secure production facilities
• Execute confidentiality agreements
• Shred or securely dispose of sensitive materials
• Maintain cyber liability insurance
3.4 Turnaround Time Expectations
Job Type Standard Turnaround Rush Availability
Small jobs (<1,000) 3-5 business days Medium (1,000–10,000) 5–10 business days Large mailings (10,000+) 7–10 business days
Emergency services may be required for time-sensitive district communications.
3.6 Delivery & Storage
Vendor shall provide:
• Delivery to DPS administrative offices and/or school buildings
• Packing labeled by school/site
• Optional short-term inventory storage
• Reorder tracking
File details come from the government source that posted it. Updated .