4-26-009 Printing and Mailing Services F.pdf

Request for Proposals Printing/Mailing Services

DAYTON BOARD OF EDUCATION

Purchasing & Contract Administration 136 S. Ludlow Street Dayton, Ohio 45402

Electronic Responses will be accepted until 12:00 p.m. EST, March 23, 2026 All submissions must be uploaded to the DPSD Bonfire Public Portal at https://dps.bonfirehub.com/opportunities See Submission Instructions, Exhibit “1” of this document.

RFP No.

Date:

26-009 Printing/Mailing Services March 2, 2026 https://dps.bonfirehub.com/opportunities/2077 tallen Highlight tallen Highlight tallen Highlight tallen Highlight

26-009

LEGAL NOTICE

On March 2, 2026, The Dayton Pubilic School District (DPSD) will post formal solicitation 26-009 to procure Printing and Bulk Mail services for DPSD at DPS.Bonfirehub.com All interested parties, potential Respondents, and those seeking to do business are hereby notified that this web site will be updated periodically to include additional documentation.

Those seeking to do business must register for this solicitation to make sure to receive any updates regarding this solicitation.

Questions regarding this solicitation will be accepted prior to March 17, 2026 at 5:00 p.m..

Sealed Proposals to provide Printing and Mailing Services for DPSD will be accepted until March 23, 2026, 12:00 p.m. EST. All queries, proposals and correspondence must be submitted electronically at https://dps.bonfirehub.com/opportunities.

Based on Ohio Revised Code 5719.042, DPSD requires that all firms submit with their Response an affidavit affirming status of delinquency on property taxes.

DPSD reserves the right to accept or reject any or all Proposals resulting from above.

DAYTON BOARD OF EDUCATION

William Bailey, President

Hiwot Abraha, Treasurer

Advertising Dates: March 1, 8, 15, 2026 Solicitation Due Date: March 23, 2026 mailto:tallen@DPS.k12.oh.us https://dps.bonfirehub.com/opportunities/2077

Table of contents

Legal notice 2

Sections

1.0 Purpose 4

2.0 Background 4

3.0 Scope of Services 4

4.0 Instruction for Submission 5

Attachments 6

6.0 Terms and Conditions

7.0 Termination Clauses

Supplemental Documents

Attachment I General Information 12

Attachment II Qualifications and Experience Questionnaire 16

Attachment III Proposed Plan 17

Attachment IV Cost Proposal 18

Attachment V Non-Collusion Statement 19

Attachment VI Disclosure of Delinquent Property Taxes 20

Attachment VII Affirmative Action Affidavit 21

Attachment VIII References 22

Attachment IX Current Client List 23

Exhibit CIP

Exhibit A

5.05.8

5.0

Evaluation Criteria 7

The following documents are uploaded separately in Bonfire

Exhibit E

Exhibit D

Exhibit S

Bonfire Submission Instructions

DPS Community Inclusion Program

DPSD Professional Service Agreement

EDGAR Certifications

Section 3.0 Scope of Services

Attachment X Community Inclusion Participation Form 24

2.0 BACKGROUND

The DPSD is an urban school district with 2,400 employees and approximately 12,000 students attending approximately 32 instructional, administrative, and operational facilities, DPSD is located in Montgomery County and is among the top 15 districts per enrollment in the state of Ohio. More general information regarding the Dayton City School District may be found at www.dps.k12.oh.us.

2.1 Schedule for Qualifications Submission and Evaluation

DPSD will make every effort to adhere to the following schedule; however, retains the right to move the schedule as deemed appropriate to meet other District and priorities and initiatives:

Release of Request for Qualifications March 2, 2026 Last date for respondent Questions March 17, 2026 Final Q&A posting to DPSD website March 19, 2026 Evaluations March 24-April 6, 2026 Finalist Interviews (if needed) April 8-9, 2026 (if required)

3.0 SCOPE OF SERVICES

See Appendix S- for the full scope of services, Section 3.0

The Dayton Public Schools (“DPSD”) is seeking competitive proposals from qualified firms to provide printing and mailing services for various district needs. The objective is to establish a contract for a range of services including digital printing, offset printing, variable data printing, mailing preparation, fulfillment, and related services.

The expected contract term is for one (1) year with an option to renew for up to four (4) additional one-year periods upon mutual agreement. Standard District contract terms will apply, including compliance with applicable laws, indemnification, and performance requirements. See Exhibit D for the DPSD Professional Services Agreement . Vendors will be required to maintain adequate insurance throughout the contract period.

The DPSD reserves the right to terminate the contract for convenience with 30 days written notice

1.0 PURPOSE

http://www.dps.k12.oh.us/ tallen Highlight tallen Highlight tallen Highlight tallen Highlight tallen Highlight

4.0 INSTRUCTION FOR SUBMISSION

4.1

4.2

4.3

4.4

4.5

5.0

5.1

DPSD uses Bonfire software as an electronic tool for solicitations. Detailed submission instructions are included as Exhibit “1” to this document. Respondents must register with Bonfire at https://dps.bonfirehub.com/opportunities to submit responses. It is suggested that firms view the short video demonstration regarding submission prior to solicitation deadline to ensure all requirements for submission can be met by date and time of close.

General Information

Firms should complete Attachment I - General Information Form.

Qualifications and Experience Questionnaire

Firms should complete Attachment II - Qualifications and Experience Questionnaire.

Proposed Plan

Firms should complete Attachment III - Proposed Plan, including providing any additional documents as identified in this section, see Submission Instructions; Exhibit “1”, this document.

Reports/Metrics

Identify any reporting capabilities and/or metrics your firm can provide. Samples of listed reports/metrics, including invoices, should be uploaded as a required document as identified in Exhibit “1” Submission Instructions. Please note contracted firms will be required to provide invoices with supporting documentation, including sign-in sheets, media purchases and any other information deemed pertinent to payment, no less than 7 days after the preceding month.

Financials

Discuss your firm's financial condition and provide the latest annual report or financial statement for the last two years. Figures must be in U.S. dollars.

ADDITIONAL ATTACHMENTS

In addition to the aforementioned required information, the following attachments must be completed and returned with solicitation Response.

Attachment IV – Cost Proposal

Please complete Attachment IV – Cost Proposal Fee Schedule https://dps.bonfirehub.com/opportunities/2077

5.1a Authorized Signature

5.2

5.3

5.4

5.5

If the solicitation response is submitted for an individual, it shall be signed and the full name and address shall be given. If it is submitted for a firm, or partnership, it shall be signed with the co-partnership name or by a principal of the firm who shall sign his/her own name, and the name and address of each member shall be given. Subject to the provision regarding assignment, this agreement shall be binding on the administrators, successors, and assignees of the parties hereto.

Attachment V – Non Collusion Form

Per the laws of the State of Ohio, no Respondent may engage in activities with any other firm or organization to manipulate pricing or hinder competition. All Respondent must complete and submit the non-collusion form with the solicitation Response.

Attachment VI –Affidavit of Disclosure of Delinquent Property Taxes

Based on Ohio Revised Code 5719.042, the Dayton Board of Education requires that all firms submit with their Qualifications an affidavit affirming status of delinquency on property taxes.

The Affidavit affirming that there are no delinquent property taxes must be completed, signed, notarized and submitted with the solicitation Response.

Attachment VII –Affidavit for Affirmative Action Hiring Practices

Firms submitting Qualifications must affirm that hiring practices meet federal guidelines for affirmative action. Upon contracting, the firm’s Affirmative Action plan must be approved by the Human Relations Council (HRC) of the City of Dayton (or another approved agency) and must submit with their evidence of such approval. Firms interested in bidding for future contracts with DPSD should complete submit application at the link below. Approval by HRC must be received prior to contract.http://www.cityofdayton.org/departments/hrc/Pages/default.aspx.

Attachment VIII – References

The Respondent shall also include a list of at least three (3) firms on Attachment VIII.

Respondent shall be given special consideration if the past performances presented demonstrate similar experience in a K-12 school system equal to or larger in size than DPSD. It is the expectation that the DPSD evaluation team will attempt to verify the information on with the contact information as provided. It is the Respondent’s duty to ensure that the contact information provided is accurate and up-to-date at the time of submission, and to notify the references of the potential that DPSD personnel may attempt to make contact and the necessity of a prompt response.

http://www.cityofdayton.org/departments/hrc/Pages/default.aspx

5.5a Attachment IX—Client List

5.6

The Respondent shall provide a current client list including when acquired, and current term of contract.

Exhibit CIP-DPSD Community Inclusion Program (CIP)

In January 2004, the Dayton Board of Education approved a resolution enacting the DPSD Community Inclusion Program. The premise of this program is that firms doing business with DPSD will make good faith efforts to actively seek local and economically disadvantaged business enterprises (EDBE) for the engagement of all contract related activities in regards to the proposed offerings for this project. Goals and guidelines of the DPSD CIP are outlined in the Appendix annotated above. Respondents must complete and include the Attachment X EDBE/EDGE Provider and Workforce Participation Form with the solicitation Response, regardless of the expected level of participation. Any supplemental documentation should be submitted in addition to this form. Any questions concerning the DPSD CIP should be addressed to the contact person for this solicitation.

5.8 Evaluation Criteria/Scoring Weight

DPSD seeks to achieve the maximum value for the Board, staff, students and community. To that end, evaluations of DPSD solicitations shall be based on, but not limited to, the following criteria:

a) Cost: Service pricing and availability;

b) Value added considerations and benefits to DPSD;

c) Quality of service:

personnel, and facilities of the firm's organization, as determined solely by

DPSD;

d) The firm's relevant experience, Qualifications, and success in providing a service of the type described in this document;

e) The firm's reputation for quality service and problem solving within the marketplace;

f) The contractual terms proposed by the firm that would govern any contract relationship with DPSD;

g) The firm's capability to provide requested services in a timely manner as agreed upon;

h) The firm’s financial stability;

i) The firm's references from three major commercial accounts;

j) Firm’s good faith efforts to meet Community Inclusion plan goals and objectives, and any other factors relevant to the firm's capability and willingness to satisfy DPSD

5.6a Exhibit E- EDGAR Certification forms for Federal Procurements

5.7 W-9 Form

The Respondent shall complete, sign and submit the affidavits for federally funded requirements as presented in Exhibit E

The Respondent shall provide a current W-9 form

The Scoring Weight for this solicitation is as follows:

Cost 30% Qualifications and Experience 25%

Proposed Plan 15%

Community Inclusion Program 10%

5.9 Interviews

DPSD may invite short listed Firms to meet with DPSD's source selection committee, at the District’s option. The interview will start with an opportunity for the firm to present its qualifications and project team. The balance of the interview will be an opportunity for DPSD selection committee to pose questions, request clarifications, or respond to scenarios, and other matters the committee deems relevant to selecting the firm. The committee may inquire as to the firm's suggested approaches to the proposed Marketing solutions and the issues identified in this Request for Qualifications. Interviews will be rated and any additional scoring added to the Qualifications and Experience.

6.0 Terms and Condistions

It is the intent of DPSD to enter into a contract agreement that includes these terms and conditions.

All conditions and provisions of the RFQ are deemed to be accepted by the firm and incorporated by reference in the statement of Qualifications and will apply to subsequent contract agreements. Firms must submit any exceptions to these terms and conditions with the qualifications see Submission Instructions, Exhibit “1”

6.1 Late

Late Qualifications will not be accepted for consideration of this project.

6.2 Opening

There will not be a public opening. However, firms submitting Qualifications for consideration will be notified of results.

Service Quality & approach 15%

6.3 Indemnity

The firm shall indemnify DPSD all damage caused to the DPSD property as a result of the negligent actions or wrongful acts of the firm, its employees, servants, and/or agents. The firm shall indemnify and hold harmless the District, its employees, servants and/or agents from all claims, demands, actions, suits, or proceedings initiated by third parties arising from the negligence of the firm, its employees, servants, and/or agents.

6.3.1 Protection of Persons and Property:

The firm shall take all reasonable precautions for safety and reasonable protection to prevent damage, injury, or loss to all of his employees and other persons.

6.4 Liability Insurance

When required in the project scope (See Section 3.0 in its entirety), the firm shall accept, as otherwise approved by DPSD, take out and maintain at its own cost and expense, the following insurance until the agreement is completed. Such insurance shall be with companies and with limits satisfactory to DPSD, and not less than required by law.

6.4.1 Worker’s Compensation

When applicable, the selected firm agrees to furnish an official certificate or receipt of the Industrial Commission of Ohio showing payment of necessary premiums to the State Insurance fund when such certificates are required in the Request for Qualifications. Not required for this engagement.

6.4.2 General Liability

When applicable, the selected firm shall carry general liability (to include): Contractor’s Liability and Product Liability, and Personal Injury and Property. Bodily Injury, including Personal Injury and Damage of $1,000,000.00 for each occurrence/or as required by law, whichever is greater.

6.4.3 Automobile Liability

When applicable, the selected firm shall carry automobile liability, including non-ownership and hired car coverage as well as owned vehicles, bodily injury and damage of $1,000,000.00 for each occurrence or as required by law, whichever is greater.

6.4.4 Certificates of Insurance

Certificates of insurance which are acceptable to the DPSD legal department shall be filed with the District prior to the commencement of any work, as required. These certificates shall contain a provision that coverage afforded under the policies will not be canceled unless a fifteen day (minimum) prior written notice has been given to the District.

6.5 Applicable Regulations

All services provided shall comply with all applicable federal, state and local regulations.

6.6 Governing Law

Any agreement resulting from this Request for Qualifications is subject to the DPSD’s policy, the laws of the State of Ohio, and any other applicable federal and/or local laws and regulations.

6.7 Equal Opportunity

The firm to whom the agreement is awarded shall comply fully with the provisions of Sections 153.59 and 153.60, Revised Code of Ohio, relative to discrimination and intimidation of employees. The firm agrees that it will not discriminate against any employees or applicant for employment, because of race, sex, color, creed, national origin, or ancestry, which action shall include, but not be limited to the following: employment, upgrading, demotion, transfer, rates for pay or other forms of compensation, and selection for training, including apprenticeship. The firm further agrees to post in conspicuous places available to employees and applicants for employment, notices, to be provided by the City of Dayton, setting forth the provision of this equal opportunity employment clause.

The firm agrees in its solicitations for employees, to state that all qualified applicants will receive consideration for employment without regard to race, sex, color, creed, national origin or ancestry.

The firm agrees to cooperate fully with DPSD to ensure that the provision of this equal opportunity employment clause is being carried out.

7.0 TERMINATION CLAUSES

7.1 Termination for Convenience

DPSD may terminate the agreement, in whole or in part, whenever it is determined that such termination is in the best interest of the District, without showing cause, upon giving 90 days written notice to the firm. DPSD shall pay all reasonable cost incurred by the firm up to the date of termination. The firm shall not be reimbursed for any profits which may have been anticipated but which have not been earned up to the date of termination.

7.2 Termination for Default

When the firm has not performed or has unsatisfactorily performed the repairs DPSD may terminate the agreement for default. Upon termination for default, payment may be withheld at the discretion of DPSD. Failure on the part of a firm to fulfill the agreement obligations shall be considered just cause for termination. The firm will be paid for work satisfactorily performed prior to the termination less any excess costs incurred by the Dayton Board of Education in procuring and completing the terms of the agreement. If at any time during the term of the agreement, the school district determines that the firm has not kept and observed the conditions of the agreement, and has not corrected the breach within five (5) working days following receipt of written notice, DPSD shall have the right, in its sole discretion to terminate said agreement upon five (5) days additional written notice.

ATTACHMENT I

GENERAL INFORMATION

1. Respondent Information: Provide the following information regarding the Respondent.

(NOTE: Co-Respondents are two or more entities proposing as a team or joint venture with each signing the contract, if awarded. Sub-contractors are not Co-Respondents and should not be identified here. If this proposal includes Co-Respondents, provide the required information in this Item #1 for each Co-Respondent by copying and inserting an additional block(s) before Item #2.)

Respondent Name:

(NOTE: Give exact legal name as it will appear on the contract, if awarded.)

Principal Address:

City: State: Zip Code: _______

Telephone No. Fax No:

Website address: _______________________ Year established: _______________________

Provide the number of years in business under present name: ___________________________

Social Security Number or Federal Employer Identification Number:

Comptroller’s Taxpayer Number, if applicable:

(NOTE: This 11-digit number is sometimes referred to as the Comptroller’s TIN or TID.)

Business Structure: Check the box that indicates the business structure of the Respondent.

Individual or Sole Proprietorship. If checked, list Assumed Name, if any:

Partnership

__ Corporation If checked, check one: For-Profit Nonprofit Domestic Foreign

Also, check one:

Other If checked, list business structure:

Printed Name of Contract Signatory:

Job Title:

(NOTE: This RFQ solicits proposals to provide services under a contract which has been identified as “High Profile”. Therefore, Respondent must provide the name of person that will sign the contract for the Respondent, if awarded.)

Provide any other names under which Respondent has operated within the last 10 years and length of time under for each:

Provide address of office from which this project would be managed:

City: State: Zip Code:

Telephone No. Fax No:

Annual Revenue: $ Total Number of Employees:

List Percentage of Employees that reside in the following:

DPSD_____% City of Dayton_____% Montgomery County____% Ohio ____%

Briefly describe other lines of business that the company is directly or indirectly affiliated with:

List Related Companies:

2. Contact Information: List the one person who DPSD may contact concerning your proposal or setting dates for meetings.

Name: Title:

Address:

City: State: Zip Code:

Telephone No. Fax No:

Email:

3. Does Respondent anticipate any mergers, transfer of organization ownership, management reorganization, or departure of key personnel within the next twelve (12) months?

Yes ___ No ___

4. Is Respondent authorized and/or licensed to do business in Ohio?

Yes No

If “Yes”, list authorizations/licenses.

5. Where is the Respondent’s corporate headquarters located?

6. Local/County Operation: Does the Respondent have an office located in Dayton, Ohio?

Yes No

If “Yes”, respond to a and b below:

a. How long has the Respondent conducted business from its Dayton office?

Years Months

b. Choose only one (1) Is the firm headquartered in the following:

DPSD? ____City of Dayton ____Montgomery County ____ Ohio_____

7. Debarment/Suspension Information: Has the Respondent or any of its principals been debarred or suspended from contracting with any public entity?

Yes ___ No ___

Y If “Yes”, identify the public entity and the name and current phone number of a representative of the public entity familiar with the debarment or suspension, and state the reason for or circumstances surrounding the debarment or suspension, including but not limited to the period of time for such debarment or suspension.

8. Surety Information: Has the Respondent ever had a bond or surety canceled or forfeited?

Yes ___ No ___ If “Yes”, state the name of the bonding company, date, amount of bond and reason for such cancellation or forfeiture.

9. Bankruptcy Information: Has the Respondent ever been declared bankrupt or filed for protection from creditors under state or federal proceedings?

Yes ___ No ___ If “Yes”, state the date, court, jurisdiction, cause number, amount of liabilities and amount of assets.

10. Disciplinary Action: Has the Respondent ever received any disciplinary action, or any pending disciplinary action, from any regulatory bodies or professional organizations?

Yes _ No

If “Yes”, state the name of the regulatory body or professional organization, date and reason for disciplinary or impending disciplinary action.

11. Previous Contracts:

a. Has the Respondent ever failed to complete any contract awarded?

Yes No If “Yes”, state the name of the organization contracted with, services contracted, date, contract amount and reason for failing to complete the contract.

b. Has any officer or partner proposed for this assignment ever been an officer or partner of some other organization that failed to complete a contract?

Yes _ No _ If “Yes”, state the name of the individual, organization contracted with, services contracted, date, contract amount and reason for failing to complete the contract.

c. Has any officer or partner proposed for this assignment ever failed to complete a contract handled in his or her own name?

Yes _ No _ If “Yes”, state the name of the individual, organization contracted with, services contracted, date, contract amount and reason for failing to complete the contract.

ATTACHMENT II

QUALIFICATIONS AND EXPERIENCE QUESTIONAIRE

Prepare and submit narrative responses to address the following items. If Respondent is proposing as a team or joint venture, provide the same information for each member of the team or joint venture.

1. Describe Respondent’s experience relevant to the Scope of Services requested by this RFQ. Identify associated results or impacts of the project/work performed.

2. Describe Respondent’s specific experience with public entities, especially urban K12 school districts (other than DPSD). Use Attachment VIII for this purpose. (See Section 5.5)

3. Discuss experience with a variety of printing and bulk mail projects, including but not limited to:

a. District communications and marketing materials (Calendars, newsletters, promotional booklets, postcards, etc.)

b. Certificates or other personalized printed items

c. Acquiring mailing lists for bulk mailing projects (including mailings that may only target specific neighborhoods, zip codes, etc.)

4. Describe Respondent’s unique point-of-difference within the following:

a. Position in the marketplace

b. Strongest capabilities or service niches

5. Provide client list with year acquired. Use Attachment IX for this purpose (See Section 5.5a)

6. List any other resources, including special relationships, equipment, etc. available to support this project.

7. If Respondent is proposing as a team or joint venture or has included sub-contractors, describe the rationale for selecting the team and the extent to which the team, joint ventures, and/or sub-contractors have worked together in the past.

8. Identify the number and professional qualifications (to include licenses, certifications, associations) of key staff or project leads that would manage DPSD projects and relevant experience

9. Identify industry awards, recognitions, and or accommodations the firm or team member(s) have received.

ATTACHMENT III

PROPOSED PLAN

Prepare and submit narrative responses to address the following items. If Respondent is proposing as a team or joint venture, provide the same information for each member of the team or joint venture.

1. Range of Printing Services and Technical Capability

• Description of available printing methods (e.g., digital, offset).

• Capability to provide:

o Black-and-white and full-color printing o Multiple paper sizes, weights, and finishes o Binding and finishing services (folding, stapling, saddle-stitching, spiral/coil binding, trimming, etc.)

o Range of available stationery

• Ability to accommodate both small-run and large-volume jobs.

2. Bulk Mail Process Describe company’s ability to meet the bulk mailing services requirements described in Section

3.2. Addressing any disparities in detail and alternate recommendations to meet the needs of the district

.3. Quality Control and Production Standards

• Description of quality assurance and quality control procedures.

• Proofing processes and methods used to ensure accuracy and consistency.

• Procedures for addressing errors, reprints, or time-sensitive corrections.

• Ability to meet data security and confidentiality as expressed in section 3.3

4. Turnaround Time, Delivery, and Responsiveness

• Typical turnaround times for standard and expedited jobs. For small, large and bulk custom, see Scope of Services Section 3.4

• Delivery capabilities to multiple District locations.

• Order intake, job tracking, and communication processes.

• Demonstrated responsiveness to client requests and changes.

• Evidence of the firm’s ability to manage multiple concurrent projects with varying timelines

5. Customer Service and Account Management

• Identification of the primary account manager or contact person.

• Description of customer service approach, including issue resolution.

• Experience working within the time constraints and academic calendar of a K–12 school district.

ATTACHMENT IV

COST PROPOSAL

Using the table below, provided requested pricing as indicated. Rates specified should include profits, labor and all direct and indirect overhead costs. Any additional charges must be noted.

The data entered below will be used as a basis for comparison in the pricing evaluation. Quantities are estimated and shall not be construed as guaranteed. Firms will be contracted based on the rates provided on this fee schedule and pricing should be guaranteed for one (1) year, barring any unforeseen extreme market changes.

Item Unit Quantity Price Total B&W Printing 8.5x11

Per page

Color Printing 8.5x11

Per page

Variable Data Printing

Per piece

Envelope Stuffing

Per piece

Mailing Presort Per 1000 Other Other Other Total Estimated Cost *Estimated quantities used for evaluation only.

75,000

100,000

100,000

350,000

Firm name_________________________________________________

Authorized Representative___________________________

Signature ___________________________________________Date_______________________

Title__________________________________________________

Email____________________________Contact Phone__________________________

ATTACHMENT V

NON-COLLUSION STATEMENT

NON-COLLUSION STATEMENT

DECLARATION UNDER PENALTY OF PERJURY

The undersigned declares that: he/she holds the position indicated below as a corporate officer or the owner or partner in the business entity submitting these Qualifications; that the undersigned is informed of all the relevant facts surrounding the preparation and submission of these Qualifications; that the undersigned knows and represents and warrants to the DPSD that these Qualifications are prepared and submitted without collusion with any other person, business entity or corporation; and, that the Firm submitting these Qualifications is the only person, business entity, or corporation with any interest in the resultant contract.

I declare under penalty of perjury that the foregoing is true and correct.

FIRM:

BY:

(Signature)

TITLE:

ADDRESS:

DATE:

ATTACHMENT VI

AFFIDAVIT ON DISCLOSURE OF DELINQUENT PROPERTY TAXES

AFFIDAVIT ON DISCLOSURE OF

DELINQUENT PERSONAL PROPERTY TAXES

(R.C. 5719.042)

State of Ohio County of Montgomery

The undersigned being duly authorized officer (s) or owner (s) of (company) do solemnly swear or affirm that charges of personal property taxes of any county in which the Dayton Board of Education has territory (have) (have not) been made against (company).

Signature of Officer or Owner

Sworn or affirmed to before me and subscribed in my presence this day of

Notary Public My Commission Expires

ATTACHMENT VII

AFFIDAVIT FOR AFFIRMATIVE ACTION HIRING PRACTICES

DECLARATION OF AFFIRMATIVE ACTION HIRING PRACTICES

DECLARATION UNDER PENALTY OF PERJURY

The undersigned declares that: he/she holds the position indicated below as a corporate officer or the owner or partner in the business entity submitting these Qualifications; that the undersigned is informed of all the relevant facts surrounding the preparation and submission of these Qualifications; that the undersigned knows and represents and warrants to the DPSD that the firm hiring practices meets federal guidelines for hiring without prejudice of race, gender, religion, and/or sexual orientation. Furthermore, upon contracting with the District, the firm will provide an approved Affirmative Action plan from the City of Dayton Human Relations Council and/or another certifying body approved at the sole discretion of DPSD.

I declare under penalty of perjury that the foregoing is true and correct.

FIRM:

BY:

(Signature)

TITLE:

ADDRESS:

DATE:

ATTACHMENT VIII

REFERENCES

Provide three (3) references, that Respondent has provided services to within the past three (3) years. The contact person named should be familiar with the day-to-day management of the contract and be willing to respond to questions regarding the type, level, and quality of service provided. One reference should be a municipality or public sector client. Additionally, please include one reference for a terminated client.

Reference No. 1:

Firm/Company Name: ______________________________________________________

Contact Name: ________________________________ Title: ______________________

Address: _________________________________________________________________

City: ___________________________ State: ________________ Zip: _______________

Telephone: ______________________ Email: ___________________________________ Date and Type of Service(s) Provided:

Reference No. 2:

Firm/Company Name: ______________________________________________________

Contact Name: ________________________________ Title: ______________________

Address: _________________________________________________________________

City: ___________________________ State: ________________ Zip: _______________

Telephone: ______________________ Email: ___________________________________ Date and Type of Service(s) Provided:

Reference No. 3:

Firm/Company Name: ______________________________________________________

Contact Name: ________________________________ Title: ______________________

Address: _________________________________________________________________

City: ___________________________ State: ________________ Zip: _______________

Telephone: ______________________ Email: ___________________________________ Date and Type of Service(s) Provided:

ATTACHMENT IX – CURRENT CLIENT LIST

NAME OF FIRM PROPOSAL DATE

Client Names City/State Contract Term Summary of Services Provided

ATTACHMENT X

COMMUNITY INCLUSION EDBE/EDGE AND WORKFORCE PARTICPATION FORM

Project Name: Prime Contractor Contact Name Phone Email Dayton Board of Education has adopted a Community Inclusion Program for the DPSD. This form is to be used to record EDBE/EDGE firms contacted, good faith efforts made and any resultant participation under the aforementioned Program. The completed form should be submitted at the time of bid by the prime contractor. In order to participate in this Program, EDBE/EDGE contractors must be certified under the rules and regulations pertinent to this program. When determining the level of EDBE/EDGE participation, only the total work performed by the EDBE/EDGE, either singularly or severally, will be considered. Refer to Good Faith Effort (GFE) in the bid specifications for evaluation criteria. Contact the DPSD point of contact for solicitation with questions regarding this form.

THE END