4-26-005 Substitution Request Form - Fillable.pdf

This is a Substitution Request Form used by Walworth County for the Lakeland Health Care Center Furniture Replacement project (26-005). The form provides a standardized process for contractors and bidders to request approval of substitute materials or products that differ from those specified in the project documents. Submitters must identify the specification section affected, provide manufacturer and product details, explain the reason for substitution (such as product unavailability or cost savings), and demonstrate how the substitution impacts project dimensions, other work sections, and design requirements. The form requires documentation of at least three comparable projects where the proposed substitution has been successfully used within the past twelve months, including owner and architect contact information. Contractors and subcontractors must sign the form accepting responsibility for coordination and any additional costs associated with the substitution. The completed form is submitted to Carolyn Holt, Senior Buyer, for architectural review and approval.

The Architect reviews submissions and indicates acceptance, rejection, or no action required status. Incomplete submissions or those received after specified deadlines are subject to rejection. All costs resulting from incorporation of an approved substitution remain the responsibility of the contractor per Section 01 25 13 of the contract specifications. This substitution process ensures quality control and design integrity while allowing flexibility for material sourcing during the procurement and construction phases of the furniture replacement project.