4-25-JA-FECON-0003_BSVE_Capacity_Increase.pdf

DEPARTMENT OF THE NAVY

NAVAL FACILITIES ENGINEERING SYSTEMS COMMAND FAR EAST

PSC 473 BOX 13

FPO AP 96349

Justification and Approval Number 25-JA-FECON-0003

JUSTIFICATION AND APPROVAL

FOR USE OF OTHER THAN FULL AND OPEN COMPETITION

1. Contracting Activity.

Naval Facilities Engineering Systems Command (NAVFAC) Far East, Facilities Engineering and Acquisition Division (FEAD), Yokosuka, Japan

2. Description of the Action Being Approved.

This Justification and Approval (J&A) seeks approval to increase the maximum Not-To-Exceed (NTE) capacity of Indefinite-Delivery Indefinite-Quantity (IDIQ) Contract N40084-20-D-0411 CLIN 0005 by $719,537.43*.

*Modification will be awarded in Yen (FY25 Budget Exchange Rate ¥145.7323/$1)

3. Description of Supplies/Services.

The IDIQ contract provides delivery, rental and operator services for Base Support Vehicles and Equipment (BSVE) in the U.S. Commander Fleet Activities Yokosuka (CFAY), JAPAN (U.S.

Naval Installations in KANTO Plain).

Funding for the non-recurring services will utilize FY25 Operations and Maintenance, Navy (O&MN) appropriations and will be detailed on each order.

The requested ordering capacity increase will be used to support award of task orders for the projects outlined herein. The contingency amount requested will support necessary modifications to previously awarded task orders.

Table 1: Breakdown of Work Order Request (WOR) from SRF-JRMC

Command Types ELIN Total cost # of Equipment Cost Per day

SRF-JRMC

1200 JLG E702AF ¥10,120,000 1 ¥50,000

1201 JLG E702AF ¥8,920,000 1 ¥50,000

One Aichi E702AD ¥2,760,000 1 ¥15,000 Scissor lift E702AD ¥10,600,000 4 ¥15,000

Total ¥32,400,000 $222,325.46

BER FY25

¥145.7323

Ryouhei.Shindo.JA Rectangle

Table 2: Breakdown of Work Order Request (WOR) from PRY33

Command Kinds ELIN Total cost # of Equipment

Cost Per day Days

Delivery fee in total

CVN-73 AWP E702AF

¥18,480,00

0 4 ¥50,000 90 ¥18,000,00

0 ¥480,000

LCC-19 AWP E702AF ¥9,240,000 2 ¥50,000 90 ¥9,000,000 ¥240,000

SRF-

JRMC AWP E702AF ¥4,620,000 1 ¥50,000 90 ¥4,500,000 ¥120,000

PSNS AWP E702AF ¥4,620,000 1 ¥50,000 90 ¥4,500,000 ¥120,000

DDG-65 AWP E702AF ¥4,620,000 1 ¥50,000 90 ¥4,500,000 ¥120,000

CG-62 AWP E702AF ¥4,620,000 1 ¥50,000 90 ¥4,500,000 ¥120,000

DDG-69 AWP E702AF ¥4,620,000 1 ¥50,000 90 ¥4,500,000 ¥120,000

DDG-83 AWP E702AF ¥4,620,000 1 ¥50,000 90 ¥4,500,000 ¥120,000

Total in

AWP

¥55,440,00 0 12 ¥400,000

¥54,000,00

¥1,440,00

PRY31/3

Backho e

E701A A ¥210,000 1 ¥10,000 20 ¥200,000 ¥10,000

Total ¥55,650,00

$381,864.5

¥145.732

3 /$ (FY25 BER)

¥54,200,00

¥1,450,00

The total of the two urgent support requests and additional contingency capacity of $115,347.41 is $719,537.43.

4. Statutory Authority Permitting Other Than Full and Open Competition.

10 U.S.C. 3204(a)(2), Unusual and compelling urgency

5. Rational Justifying Use of Cited Statutory Authority.

This contract was awarded on the basis of full and open competition to RENTAL PLUS CO., LTD on June 2, 2020, for one (1) 12-month base period and four (4) 12-month option periods.

On 17 October, 2024, NAVFAC FE CFAY received an unplanned, last minute task order request for BSVE from the Ship Repair Facility – Japan Region Center (SRF-JRMC) to support CNV-73 George Washington (GW) and other ships port call operations starting 1 November 2024 (Total value requested detailed in section 3). Unusual and compelling nature of the requirements preclude full and open competition. Delay in servicing the CNV-73 and other ships would harm mission readiness and could result in serious injury to the Government’s ability to respond to incidents in the area of operation in a timely fashion.

The remaining capacity for N40084-20-D-0411 IDIQ is $39,949.96 and is insufficient to meet the urgent requirements of PRY33’s requirements to support various ships returning to CFAY, Japan. Orders off the current contract are needed by 1 November 2024. Only the current

Ryouhei.Shindo.JA Rectangle contractor, Rental Plus Co, LTD, is mobilized to provide the services required and will be able to deliver the required to support the ships returning to port within the required time.

If additional capacity is not granted the FEAD would not be able to provide support for requiring commands and ships, i.e. CVN-73 GW, SRF-JRMC, which would cause significant delays to servicing ships scheduled to return to CFAY in early November. Additional contingency is required in the event that other emergent requirements are submitted prior to the follow-on contract award.

A solicitation re-competing the requirement by full and open competition has already been issued; however, the effort will not be awarded in time to meet the timeframe of the requirements.

6. Description of Efforts Made to Solicit Offers from as Many Offerors as Practicable.

This Justification is using the authority provided in 10 U.S.C. 3204(a)(2) and delay of order awards would result in serious injury, financial or other, to the government. The contracting officer has determined that full and open competition will not allow for execution of contract actions in the required time frame.

NAVFAC FE FEAD Yokosuka has issued a solicited to renew the subject contract; however, it is currently undergoing evaluation and award will not be made in order to meet the requirements need by date. Due to the urgency of the requirement, the Government does not have sufficient time to develop and upload a sources sought notice in sam.gov to seek potential offerors that are capable of providing service the above service and executing a contract before substantial harm will be done.

In accordance with FAR 6.305(b), this justification will be posted within 30 days after contract award.

7. Determination of Fair and Reasonable Cost.

Prices were determined fair and reasonable at the time of the basic contract award and pre-priced ELINS will be used.

8. Actions to Remove Barriers to Future Competition.

NAVFAC FE FEAD Far East has issued solicitation N40084-24-R-0411 which allows for full and open competition to and competition to the maximum extent practicable.

CERTIFICATIONS AND APPROVAL

TECHNICAL/REQUIREMENTS CERTIFICATION

I certify that the facts and representations under my cognizance which are included in this Justification and its supporting acquisition planning documents, except as noted herein are complete and accurate to the best of my knowledge and belief.

Technical Cognizance:

Requirements Cognizance:

LEGAL SUFFICIENCY REVIEW

CONTRACTING OFFICER CERTIFICATION

FEAD PWD Yokosuka Facilities Support Contracts Branch Head

PWD Yokosuka FEAD Officer

I have determined this Justification is legally sufficient.

I certify that this Justification is accurate and complete to the best of my knowledge and belief.

ECH IV DIVISION DIRECTOR CONTRACTING OFFICE CERTIFICATION

I certify that this justification is accurate and complete to the best of my knowledge and belief.

Upon the basis of the above justification, I hereby approve the contract action described herein using other than full and open competition, pursuant to the authority of 10 U.S.C. 3204(a)(2).