4-25-04071-P-LP Unarmed Security Services.pdf

Purchasing Services 130 Trinity Avenue, S.W.

4th Floor Atlanta, Georgia 30303

Request for Proposals (RFP)

For

Unarmed Security Guard Services

June 30, 2025

RFP Number: 25-04071-P-LP

Due Date: July 30, 2025

Time Due: 11:00 a.m., ET

NIGP Commodity Code(s): 99046, 99022, 99048, 99078

ATLANTA PUBLIC SCHOOLS

RFP 25-04071-P-LP

ADVERTISEMENT FOR REQUEST FOR PROPOSALS

The Atlanta Independent School System (hereinafter, “Atlanta Public Schools” or “APS”) invites qualified contractors to submit proposals to provide unarmed security guard services.

In using this method for solicitation, we are requesting that you provide the best value for our requirements. To be eligible for consideration, online proposals shall be presented in accordance with the instructions of this solicitation and within the timeframe specified. It shall be the responsibility of the selected offeror to meet all specifications and guidelines set forth herein. Atlanta Public Schools, at its discretion, determines the criteria and process by whereby proposals are evaluated and awarded. No damages shall be recoverable by any challenger as a result of these determinations or decisions by Atlanta Public Schools.

If you are unable to download these documents, you may contact the assigned procurement officer, Lorenzo Presley, at (404) 802-1564 or lorenzo.presley@atlanta.k12.ga.us.

(Pre-Proposal) - Virtual

A Pre-Proposal conference will be held on Tuesday, July 8, 2025, at 10:30 a.m. ET via a Zoom Call.

Join Zoom Meeting https://atlantapublicschools-us.zoom.us/j/4779320278?pwd=PV76SmnWYyQawICb3U2DSQW9XPo4dF.1&omn=88393737054

Use meeting ID and Password:

Meeting ID: 477 932 0278 Passcode: 850806

(Please NOTE: Attendance is not mandatory but strongly encouraged)

All questions or requests for clarification must be sent via Bonfire under Message - Opportunity Q&A:

https://aps.bonfirehub.com/opportunities/187793.

All addenda related to this solicitation will be posted on the Bonfire website at https://aps.bonfirehub.com/opportunities/187793. It is the offeror’s responsibility to check the Bonfire website for any addendums, responses to offeror questions, or other communications related to this solicitation.

Proposals shall be submitted online at https://aps.bonfirehub.com/opportunities/187793. The Office of Procurement Services will only accept proposals submitted online. Proposal submissions are due no later than 11:00 a.m. ET, July 30th, 2025.

APS will only accept online submissions for proposals. Proposals can be submitted online at:

https://aps.bonfirehub.com/opportunities/187793. Proposals submitted after the bid close date will not be accepted. Note: Any proposal submitted in any other format (email, paper, fax, mail, etc.) will not be accepted for any reason.

mailto:lorenzo.presley@atlanta.k12.ga.us https://atlantapublicschools-us.zoom.us/j/4779320278?pwd=PV76SmnWYyQawICb3U2DSQW9XPo4dF.1&omn=88393737054 https://atlantapublicschools-us.zoom.us/j/4779320278?pwd=PV76SmnWYyQawICb3U2DSQW9XPo4dF.1&omn=88393737054 https://aps.bonfirehub.com/opportunities/187793 https://aps.bonfirehub.com/opportunities/169982 https://aps.bonfirehub.com/opportunities/169982

TENTATIVE TIMELINE

06/30/2025 Release RFP 07/08/2025 Pre-proposal conference Via Zoom, 10:30 a.m. ET 07/11/2025 Deadline for written questions, 12:00 p.m., ET 07/17/2025 Response to questions to be posted to Bonfire 07/30/2025 RFP due online at Bonfire by 11:00 a.m., ET 08/06/2025 Administrative Review 08/15/2025 Initial Shortlist Evaluation 08/30/2025 Phase 2 On-Site Interview/Presentations (if applicable) 10/07/2025 Recommendation to the APS Board of Education

TABLE OF CONTENTS

Section 1 Introduction Section 2 Scope of Work Section 3 Requirements for Unarmed Security Guard Services Section 4 Requirements for Security Guard Duties Section 5 Proposal Submission Requirements Section 6 Company Qualifications and Experience Section 7 Methodology and Operations Section 8 Evaluation Section 9 Additional Requirements Section 10 General Requirements Section 11 General Terms and Conditions Section 12 Award Section 13 Contract

Attachments:

Attachment 1: Offeror Affirmation Form Attachment 2: Offeror Information Form Attachment 3: Offeror Inclusion Form Attachment 4: Offeror Reference Form Attachment 5: Primary Vendor/Subcontractor Utilization Form Attachment 6: Promise of Non-Discrimination Attachment 7: Joint Venture Affidavit Attachment 8: Contract Exceptions Attachment 9: E-Verify Affidavit of Compliance

1. Contractor Affidavit under O.C.G.A 13-10-91 (b)(I)

2. Subcontractor Affidavit under O.C.G.A. 13-10-91 (b)(3); if applicable

3. Affidavit of Exception (if applicable)

Attachment 10: Local Preference Attachment 11: No Influence and Non-Collusion Affidavit Attachment A: Price Proposal Form

1.0 INTRODUCTION

1.0.1 To be entitled to consideration, bids shall be submitted online at https://aps.bonfirehub.com/opportunities/187793. The Office of Procurement Services will only accept bids submitted online. Bid submissions are due at 11:00 a.m.

ET on the date outlined in the solicitation (as determined by the time stamp clock when submitted online).

1.0.2 Bids can be submitted online at:

https://aps.bonfirehub.com/opportunities/187793. Bids submitted after the bid close date will not be accepted. Note: Any bid submitted in any other format (email, paper, fax, mail, etc.) will not be accepted for any reason.

1.1 PURPOSE

1.1.1 The Atlanta Independent School System (hereinafter, “Atlanta Public Schools” or “APS”) invites qualified vendors to submit proposals to provide the APS Safety and Security Department with unarmed security guard services.

1.1.2 APS is seeking experienced and qualified contractors to provide unarmed security guard services to the district in accordance with all Local, State, and Federal regulations.

1.1.3 This solicitation is issued in accordance with applicable state and federal laws.

1.2 BACKGROUND

1.2.1 Atlanta Public Schools (APS) is the seventh-largest school system in Georgia and the eighty-ninth-largest school system in the nation. APS currently serves approximately 50,000 students and operates schools and administrative facilities ranging in size from 31,000 square feet to 485,000 square feet. Some campuses are comprised of a single structure, while others have multiple structures. All schools are within the city limits of Atlanta. Other buildings may be added at the discretion of APS.

1.2.2 Atlanta Public Schools currently uses multiple pre-approved vendors to provide unarmed security guard services for various APS properties in accordance with the requirements detailed below on various projects as the need arises and as directed by APS’ Safety and Security Department. These services include, but are not limited to, routinely scheduled projects and emergency response situations.

1.3 CONTRACT TERM

The first term of the contract will be when the last signature is obtained through one (1) year. The contract will include an option of up to four (4) additional one-year contract renewals if agreed upon by both Atlanta Public Schools and the Vendor.

1.4 AWARD

1.4.1 APS reserves the right to make multiple awards, based on experience and qualifications, if it is deemed to be in the district’s best interest. APS reserves the right to negotiate with the highest-ranked proposer regarding proposal scope, quality, price, and any other issues it considers relevant to the awarded performance of the services.

1.4.2 If awarded to multiple vendors, the contract will be utilized by distributing service needs based on factors such as vendor capacity, geographic coverage, pricing, and specific expertise. This approach ensures flexibility, maintains competitive service quality, and allows us to allocate work efficiently across offerors to best meet our security requirements.

2.0 SCOPE OF WORK

The vendor must have proven experience in meeting the solicitation requirements as described in sections 3.0 and 4.0. In addition, the vendor’s proposed solution must provide a description of the functionality, the user's process for utilizing the services, and implementation requirements and dependencies. The Vendor must describe functionality for its ability to meet each of the required specifications.

The vendor must comprehensively describe the methodology and procedures intended to fulfill the requirements outlined in this RFP for APS. The selected Vendor will be accountable for meeting the specifications and guidelines outlined herein. The projects encompass schools and administrative facilities spread across the district, and the vendor(s) must demonstrate the capability to deliver services.

3.0 REQUIREMENTS FOR UNARMED SECURITY GUARD SERVICES

3.1 Standards and Qualifications of Security Guards

3.1.1 The guard must be certified as either a security guard or police officer under the laws of the State before performing any duties under the contract unless one of two exceptions is met.

i. The Contractor has submitted the application, fingerprint cards, and records fee for the individual’s certifications, and the Secretary of State has not disapproved the application.

ii. Or the guard is currently certified by the Police and/or Corrections Training Commission as a police officer.

3.1.2 The contractor must ensure their guards are properly trained prior to performing any duties required under the contract.

3.1.3 The guards must be at least twenty-one (21) years of age.

3.1.4 The guards must have a high school diploma or equivalent, with at least two (2) years of experience in security/law enforcement work.

3.1.5 The guards must be able to speak, read, and write English in a clear and concise manner.

3.1.6 The guards must be able to read, understand, and apply printed rules and directions.

3.1.7 The guards must have the ability to meet and deal positively and courteously with the general public.

3.1.8 The guards must be in good health and be able to stand and/or walk for an entire shift.

3.1.9 The guards must be able to climb stairs, run, and lift objects weighing up to fifty (50) pounds.

3.1.10 The contractor must maintain a current First-Aid Certification for the guards and be able to show their certification card upon request.

3.1.11 The contractor must provide a list of guards certified to perform CPR by the American

Red Cross or the American Heart Association, or another recognized certifying body.

3.2 Qualifications and Experience Verification

3.2.1 On the first day of the Contract, the Contractor shall submit copies of the following documents to the Safety & Security Director or designee for any guard assigned to Atlanta Public Schools:

i. Guard’s certification card and, if the security guard’s certification card does not contain a photograph of the guard, some other form of photo identification (such as a driver’s license)

ii. Guard’s high school diploma or equivalency certificate

iii. Guard’s resume that reflects two years of experience in security/law enforcement

iv. Guard’s Current First Aid certification card

v. Guard’s CPR certification card

vi. Guard’s background check from the APS Safety and Security Office

3.3 The Contractor Shall

3.3.1 Be responsible for arranging and providing all necessary or required job-related training and training facilities on an ongoing and consistent basis for the term of the Contract at no additional cost to APS.

3.4 Training

3.4.1 The Contractor shall provide adequate training for security guards prior to assigning a guard to the contract. Each guard shall meet the following training requirements, and the Contractor shall submit written evidence to the Manager or their designee that each employee assigned to Atlanta Public Schools has been trained and certified.

3.5 Training shall include the following subjects

3.5.1 Patrolling and Surveillance:

3.5.1.1 Conduct regular patrols of the assigned area to deter unauthorized activities, maintain a visible presence, and promptly report any suspicious behavior, safety hazards, or security breaches.

3.5.2 Incident Reporting:

3.5.2.1 Document and report any incidents, accidents, or unusual occurrences that take place during the assigned shift.

3.5.2.2 This may include writing incident reports, filling out forms, or providing verbal reports to supervisors.

3.5.3 Emergency Response:

3.5.3.1 Respond appropriately to emergencies, including but not limited to fire alarms, medical emergencies, or any other incidents that may require immediate attention.

3.5.3.2 This may involve notifying emergency services, evacuating the premises, or providing basic first aid if necessary.

3.5.4 Customer Service:

3.5.4.1 Interact professionally and courteously with employees, visitors, and clients, providing assistance, information, and directions as needed.

3.5.4.2 Maintain a helpful and approachable demeanor while enforcing security protocols.

3.5.5 Crowd Control:

3.5.5.1 Manage and maintain order during events or situations that involve large gatherings of people.

3.5.5.2 This may include controlling access, directing foot traffic, and handling any disturbances or conflicts that may arise.

3.5.6 Security Equipment and Systems:

3.5.6.1 Operate and monitor security equipment or systems provided by APS, where applicable.

3.5.6.2 Report any malfunctions or issues to the appropriate personnel and take necessary action to address them.

3.5.7 Safety Compliance:

3.5.7.1 Ensure compliance with safety regulations and protocols, including enforcing fire safety measures, conducting routine safety inspections, and addressing any safety concerns or hazards.

3.5.8 Report Writing and Documentation:

3.5.8.1 Maintain accurate and detailed logs, incident reports, and other required documentation.

3.5.8.2 This includes recording shift activities, notable incidents, and any actions taken during the shift.

3.5.9 Cooperation with Law Enforcement:

3.5.9.1 If required, collaborate with law enforcement personnel by providing them with necessary information and cooperating during investigations.

3.5.10 Ensure that all formal training required is administered by people who are certified as being qualified to instruct or teach the required subjects or topics. Certification shall be in the form of a certificate issued by an accredited institution, or by documentation that the person instructing has sufficient experience in/with the subject to be able to instruct in an authoritative, practical, and current manner.

3.5.11 If training sessions are held during the week, assign a replacement guard to APS during these training sessions at no additional cost.

3.5.12 Within five (5) Working Days after the completion of the training, submit a written report of the completion of the training sessions and resulting test scores to the Manager or their designee. Failure to submit documentation of completed training as required will result in the removal of the guard from the project until the documentation has been submitted. The Contractor shall also provide this documentation upon request of the Project Manager or designee, within five (5) Working Days.

3.5.13 Authorize the Manager or their designee to inspect, monitor, and evaluate the conduct of all training procedures.

4.0 SECURITY GUARD DUTIES

4.1 Guard duties to be provided shall include, but are not limited to, the following:

4.1.1 Daily locking and unlocking of the Facility’s public access, front door.

4.1.2 Operating and enforcing a system of security checkpoints for all visitors at the entrance doors of facilities, to include the operation of a walk-through metal detector system, hand-held metal detector wand, checking of handbags, packages, etc.

4.1.2.1 APS employees are not subject to the security checkpoint procedures as long as they display their ID badges and enter through the main entrance

4.1.3 Only admitting authorized personnel and visitors to the facility's restricted access areas.

4.1.4 Making building inspection rounds at least once at the beginning of the guard’s shift, once in the middle of the shift, and once before the end of the shift.

4.1.4.1 Checking for fires, unauthorized persons, mechanical system alarms, secured doors, unnecessary lights, and other things as specified by the Project Manager or designee.

4.1.4.2 The guard shall perform building rounds when entrance traffic at the facility is reduced.

4.1.4.2.1 Prior to beginning rounds, the guard shall notify APS’s administrative staff or reception staff.

4.1.4.2.2 These staffers will cover the entrance while the guard performs rounds.

4.1.5 Assuring that no unauthorized person is in the building during the first and last inspection rounds. If customers are still in the building at the end of the guard’s shift, the guard shall remain until the last customer has left the facility.

4.1.6 Logging in all visitors by name, purpose of visit, name of employee whom they are visiting, and issuing the visitor a temporary badge for the date of the visit.

4.1.7 Ensuring that customers are seated in the reception and waiting Areas in a quiet and orderly manner while waiting to be attended.

4.1.7.1 The individual being visited shall be notified of the visitor’s presence and instructed to escort the visitor to their destination.

4.1.8 If necessary, inform parents or guardians that, for safety reasons, children are not permitted to run around the building or the waiting area.

4.1.8.1 The guard shall report continued problems to the Manager or his/her designee.

4.1.9 Directing service and delivery personnel to the appropriate building area.

4.1.10 Escorting staff, visitors, and customers to and from cars in the parking lot, located adjacent to the facility, after dark, when requested or appropriate.

4.1.11 Patrolling the grounds and the vehicle parking area to prevent vandalism to property.

4.1.12 Guarding premises against fire, theft, malicious injury, damage, and destruction.

4.1.13 Investigating unusual or suspicious conditions.

4.1.14 Participating and assisting in scheduled emergency evacuations and fire drills in accordance with the facility's evacuation plans.

4.1.15 In the absence of the Manager or designee, or a designated "in-charge" Administrative

Staff person, the guard shall notify:

4.1.15.1 The City Police in case of theft, vandalism, or unauthorized entry;

4.1.15.2 Notifying the Fire Department in case of fire;

4.1.15.3 And either the Police in the case of fire, as necessary, regarding any other situation that may present a safety hazard to APS’s facility, employees, or customers.

4.1.16 Reporting any contacts with the Police or Fire Department, unusual occurrences, and/or incidents that happen during duty, or unsafe and/or dangerous conditions to the Project Manager or designee.

4.1.16.1 The guard shall first report the incident verbally, as soon as possible following the incident.

4.1.16.2 Following the verbal notification, the guard will write the information in the guard’s logbook and complete an Incident Report.

4.1.16.3 The guard shall provide the Incident Report to the Manager or their designee by the next business day following the occurrence of the incident, via fax, email, or tangible copy.

4.1.17 If and when necessary, inform all employees, customers, and visitors that APS is a tobacco-free environment; tobacco use is prohibited, as per the Georgia Smokefree Air Act of 2005.

4.2 Security Guard Appearance and Uniforms

4.2.1 The guard shall be clean and properly groomed with an acceptable haircut, similar to police department standards, with any facial hair neatly trimmed and hair pulled away from the face.

4.2.2 The guards shall arrive ready for duty, completely outfitted in the Contractor’s uniform.

4.2.3 The uniform shall:

4.2.3.1 Comply with Occupational Safety and Health Administration (OSHA), and other local, state, and federal statutes and requirements.

4.2.3.2 Properly fit the guard and shall be clean and pressed; and

4.2.3.3 Include name tags that shall be worn on the outer garment and are easily visible.

4.2.3.4 At a minimum, the Contractor shall provide guards with uniforms.

4.2.4 Guard shoes shall be black and in good condition and polished.

4.3 Security Guard Logs

4.3.1 The Contractor shall provide a logbook in the form of a ledger for daily shift entries of all activities and special notes. The logbook format shall meet with the approval of the Manager or their designee. This logbook will be reviewed weekly by the Manager or their designee or designee and the guard’s supervisor, and signed or initialed by both.

4.3.2 All guards shall sign in and out of the logbook. At the beginning of each shift, all guards shall prepare the log by assigning that day’s date and printing and signing their name.

4.3.3 Guards shall report all incidents in this log.

4.3.4 All entries in the guards’ log shall be printed or written legibly. Any falsification of information written or printed in the log is grounds for denying payment to the Contractor, and/or possible termination of the Contract.

4.3.5 At the conclusion of each shift, guards shall leave the log at their assigned desk for review by the Manager or their designee or designee.

4.3.6 The guard and Contractor shall be available to attend logbook review meetings. These meetings will be scheduled at the discretion of the Project Manager or their designees.

4.4 Assignment of Security Guards

4.4.1 The Contractor Shall:

4.4.1.1 Assign a shift schedule to the guards that will remain throughout the term of the Contract to ensure continuity for customers, staff, and the operation of the facility. Any changes to the schedule shall be approved in advance by the Manager or their designee.

4.4.1.2 Provide a summary of all possible replacement guards to the Manager or their designee in advance of the assignment of said replacement. Any replacement guard shall have the same certifications as the regularly assigned guard.

4.4.1.3 Furnish a replacement guard within two (2) hours if the assigned guard is absent for any reason. Failure to provide security will result in the Contractor being held liable for costs incurred by the Facility to obtain other security.

4.4.1.4 Ensure replacement guards have prior clearance and are trained in all aspects of required duties.

4.4.1.5 Upon request of the Manager or his/her designee, will remove any guard who, in the opinion of the designee, the Director or Assistant Directors, or a designated "in-charge" Administrative Staff person who feels like the guard is undesirable to perform guard services under this Contract. The Contractor shall furnish a replacement guard within two hours of the request. Failure to replace the guard within two hours of the request will be grounds for denying payment to the Contractor for the period in question.

4.4.1.6 Ensure its guard service supervisors report to and work at the facility until a replacement guard can report. Guards and/or supervisors shall not leave their posts until properly relieved of their duties.

4.4.1.7 At no time shall guards be furnished who have not met the certification and training requirements outlined in Sections 3.3 – 3.5.

https://www.osha.gov/

4.4.1.8 Provide guards who are punctual and have a good attendance record. Guards who are constantly tardy and who have a record of unscheduled absences will not be allowed to continue to work under the Contract.

4.4.2 The Contractor shall secure at its own expense a provide a background check and shall provide the Manager or their designee with completed checks on all new employees prior to assignment.

4.4.2.1 The Contractor may not assign an employee with a criminal record unless prior written approval is obtained from the Manager or their designee.

4.5 Replacement of Security Guards

4.5.1 Replacement guards shall be approved by the Manager or their designee prior to commencing work under this Contract.

4.5.2 Replacement guards shall be trained by the Contractor’s Project Manager and shall meet the training requirements listed in Section 3.3 - 3.5.

4.5.2.1 Training shall be completed prior to any replacement guards assuming guard responsibilities.

4.5.2.2 The Contractor shall ensure the replacement guard is properly trained prior to the replacement guard’s start date. Replacement guards should be readily available, and all documentation submitted to the Manager or their designee.

4.5.2.3 The contractor shall submit verification of a replacement guard’s qualification, listed in Section 3.3 – 3.5, to the Project Manager or designee before the replacement guard performs security guard services at any facility.

4.6 Security Guards' Wages

4.6.1 The Contractor Shall:

4.6.1.1 Pay guards in accordance with Georgia's minimum wage law, which can be found in the Official Code of Georgia Annotated (O.C.G.A.) at Title 34-Chapter 4-Section 3 (O.C.G.A. 34-4-3) and the Fair Labor Standards Act, generally and at 29 U.S.C. 203, 206, 213, and 214;

4.6.1.2 Be responsible for any wage/rate increases during the term of this Contract and shall not pass such increases on to APS; and

4.6.1.3 Make available upon the request of the Manager or their designee any and all records necessary to permit verification of the guards' compensation.

4.6.1.4 APS will pay time and a half for Holidays.

4.7 Administrative Requirements

4.7.1 The Contractor shall maintain time sheets, training attendance records, required certifications, and any other documentation referenced in these specifications for a period of three years following the Contract.

4.7.2 The Contractor shall produce any and all back-up documentation pertaining to time sheets, training attendance records, and required certifications within five (5) Business Days of a request by the Project Manager.

4.7.2.1 Failure to provide backup documentation shall constitute grounds for reduction of the invoice, which will be prorated based on the period of time for which documentation is not provided.

4.7.3 The Contractor shall ensure that all assigned security guards are in good general health without physical impairments or abnormalities that may interfere with the performance of duties.

4.7.3.1 A physical examination shall be administered by a licensed physician, and a statement shall be placed in the guard’s personnel file.

4.7.3.2 This statement from the physician shall state that the individual examined meets the aforementioned requirements.

4.7.4 The Contractor shall arrange to have background checks performed for all security guards assigned to APS (see Section 10.7).

4.7.4.1 Guards shall be permitted to work at the discretion of the Manager or their designee.

4.8 Security Guard Reports

4.8.1 All reports shall be submitted to the Manager, or their designee, as follows.

4.8.1.1 Time sheets for guards are due by the close of business at the end of the workweek. Sunday, midnight EST through Saturday, 11:59 p.m. EST, with time and a half paid for holidays.

4.8.1.2 Guard logbook, due by the close of business at the end of the workweek.

4.8.1.3 Training certifications, within five (5) Working Days of training completion or a request by the Manager or their designee.

4.8.1.4 Incident Reports, due 24 hours after the occurrence of the incident.

4.9 Failure to submit required reports within the timeframes identified may result in termination of any Contract awarded through this RFP or reduction/withholding of Contract payment.

Final invoice payment is contingent upon receipt of all Reports identified above.

5.0 PROPOSAL SUBMISSION REQUIREMENTS

5.1 MANDATORY REQUIREMENTS (See list in section 5.2 below)

5.1.1 Vendors are instructed to read all terms, conditions, and specifications set forth in the RFP carefully. Responses must be either typed or written in ink. Any correction made within the RFP submission (whiteout or strike-through) must be initialed by an authorized representative of the company submitting the proposal, or the proposal may be rejected by APS.

5.1.2 The offeror shall submit an online proposal with a response that fully responds to Sections 5, 6, and 7 in the Bonfire Portal. Failure to respond to Sections 5, 6, and 7 may result in the proposal being deemed non-responsive. The offeror must reference each section as listed below.

Proposals must be submitted online via the following link by the given due date: https://aps.bonfirehub.com/opportunities/187793

5.2 List of Mandatory Attachment Documents

Responses must be on the forms furnished within this RFP and completed in their entirety.

Attachment 1: Offeror Affirmation Form Attachment 2: Offeror Information Form Attachment 3: Offeror Inclusion Form Attachment 4: Offeror Reference Form

Attachment 5: Primary Vendor/Subcontractor Utilization Form Attachment 6: Promise of Non-Discrimination Attachment 7: Joint Venture Affidavit Attachment 8: Contract Exceptions Attachment 9: E-Verify Affidavit of Compliance

1. Contractor Affidavit under O.C.G.A 13-10-91 (b)(I)

2. Subcontractor Affidavit under O.C.G.A. 13-10-91 (b)(3); if applicable

3. Affidavit of Exception (if applicable)

Attachment 10: Local Preference Attachment 11: No Influence and Non-Collusion Affidavit Attachment A: Price Proposal Form

6.0 COMPANY QUALIFICATIONS AND EXPERIENCE

6.1 Provide a brief history of the company, including the number of years in business, a minimum of five (5) years providing Unarmed Security Guard Services to large/other Georgia school districts.

6.2 Specifically, provide the following:

6.2.1 Information as to experience that will demonstrate competence to perform the work involved in this project.

6.2.2 Organization and size of the company, and whether it is local, regional, national, or international in operations and capabilities.

6.2.3 The number of and/or professional staff available to be employed on this engagement.

6.2.4 Description of the range of activities performed, such as previous training, research, reporting samples, etc.

6.3 Provide three (3) references that your company has or is currently providing services similar to the specifications of this solicitation, Unarmed Security Guard Services.

Provide the following for each reference:

6.3.1 Name and address of school district or company.

6.3.2 Name and title of primary contact with telephone number, fax number, and e-mail address.

6.3.3 Description of the services provided, including dates and number of sites serviced.

6.4 Provide resumes, which include qualifications, certifications, education, and responsibilities of staff expected to be assigned to this project.

6.4.1 Copies of active licenses currently held relative to Unarmed Security Guard Services.

6.5 Indicate and describe the scope and volume of business with other school systems in Georgia. Please specifically provide the average number of contracts and/or professional staff provided to each school system.

6.6 Indicate the names, addresses, and degree of utilization of any and all subcontractors that would be used in the performance of this contract.

7.0 METHODOLOGY AND OPERATIONS

7.1 Describe your company’s capabilities to service a school district of this size.

7.2 Describe in detail your company’s start-up plan, including timelines and procedures to prepare for this contract with APS when the last signature is obtained.

7.3 Company Capabilities and Expertise

7.3.1 Demonstrate Expert Level Competencies

7.3.1.1 Provide demonstrated experience performing Unarmed Security

Guard Services for governmental entities, preferably K-12 school districts.

7.3.1.2 Describe your firm’s Training process for security guards.

7.3.1.3 Describe your firm’s Certification program for security guards.

7.3.1.4 Describe the firm’s Emergency response procedures.

7.3.2 Team Members' Core Competencies

7.3.2.1 Provide details of your staff having experience in Unarmed Security Guard Services for governmental entities, preferably K-12 school districts.

7.3.2.2 Describe your firm’s/team’s project management and quality control procedures, processes for performance, and past involvement in providing Unarmed Security Guard Services.

7.3.2.3 Describe the firm’s hiring process, including recruiting, screening, and training.

7.3.2.4 Describe the training provided to your firm’s employees (List Certifications held, certification of classes completed).

Include any specialized equipment or services provided by your firm.

7.4 Discuss your firm’s processes and procedures for meeting schedules and budgets, and approach to quality control.

7.5 Provide information regarding how long after notification to proceed with Unarmed Security Guard Services before receiving receipt by APS of all post-work documents, i.e., background checks, I.D., staff assignments, etc.

7.6 Retention

7.6.1 Describe the ability to guarantee cost-effectiveness as evidenced by the results of successful engagements with comparable school districts or similar multiple facility programs and operations.

7.6.2 Give details about the companies you provide Unarmed Security Guard Services for

7.6.2.1 Description of services provided to include Security Services

7.6.2.2 Year(s) respondent retained by account

7.6.2.3 Date Services last performed for the account

7.7 PRICING

7.7.1 Provide pricing on the APS price proposal form, which is included in the solicitation. Pricing sheets must be completed 100%. Attachment A

8.0 EVALUATION

8.1 To be eligible for consideration, proposals shall be presented in accordance with the instructions of this solicitation and within the timeframe specified. It shall be the responsibility of the awarded contractor to meet all specifications and guidelines set forth herein.

8.2 An APS evaluation committee will evaluate each proposal that is deemed responsive.

APS, at its sole discretion, determines the criteria and process whereby proposals are evaluated and awarded. No damages shall be recoverable by any challenger as a result of the determinations or decisions by APS.

8.3 APS reserves the right during the evaluation process to contact offerors who submit proposals and request additional information or clarification necessary to complete the evaluation.

8.4 After the closing date and time, Procurement Services will conduct an administrative review of all proposals received to determine responsiveness. Proposals that are deemed to be responsive will be submitted to the evaluation committee for review.

Proposals that are deemed to be non-responsive will not be evaluated or considered for the award.

8.5 APS will evaluate all proposals and reserves the right to develop a competitive range for consideration. The competitive range is defined as a group for competitive negotiation, as determined during the evaluation process, composed of only those proposals that are considered to have a reasonable chance of being selected for an award and who are, therefore, chosen for additional discussions and negotiations. Proposals not in the competitive range are given no further consideration.

8.6 Proposals will be evaluated on the following criteria:

8.7 The formula to evaluate prices is as follows:

(Lowest price/price of the proposal being evaluated) x points possible for price = score (If applicable)

8.8 It is anticipated that the top evaluated proposals submitted in Phase 1 will be shortlisted and may be asked to participate in presentations/interviews as a part of Phase 2 of the evaluation process. APS, at its sole discretion, will determine which/if any, proposals will move forward into Phase 2.

# Criteria for Phase I Points Possible

1 Company Qualifications and Experience 450

2 Methodology and Operations 450

3 Cost – Attachment A – Price Proposal Form 100

Total 1000

8.9 APS reserves the right to NOT hold a Phase 2 presentation/interview.

8.10 PHASE 2: Criteria for Phase 2 Presentation/Interview: (Solely at APS discretion)

8.10.1 Offerors who have been shortlisted may be invited to participate in the presentation/interview Phase of the RFP process.

8.10.2 The shortlisted offerors will be sent an email outlining the date/time/agenda of their scheduled invitations.

8.10.3 Offerors who choose not to participate in the presentation/interview process will be removed from consideration for an award.

8.10.4 Phase 1 scores will not be considered as part of Phase 2 scoring. Phase 2 scores will be the final score of the evaluation process.

8.10.5 Phase 2 Presentation/interview evaluation criteria will be provided to the shortlisted offerors.

Phase 1 scores will not be considered as part of Phase 2 scoring. Phase 2 scores will be the final score of the evaluation process unless BAFOs are requested.

8.10.6 APS reserves the right to request the best and final offer (BAFO) from offerors during either Phase 1 or Phase 2 of the evaluation process.

8.10.7 APS reserves the right to negotiate terms and conditions, scope of work, price, and/or non-price terms and conditions with selected vendor(s) to meet the needs of the district.

8.10.8 Negotiations may be:

• Concurrent, which may be conducted concurrently with multiple offerors.

• Exclusive, which may be conducted with the offeror whose proposal is the highest rated overall.

# Criteria for Phase II Points Possible

Interview/Presentations 500

Total 500

9.0 ADDITIONAL REQUIREMENTS

9.1 All responses submitted become the property of APS and are subject to applicable open records policies and laws.

9.2 Proposals cannot be withdrawn after they are submitted to APS unless the offeror makes a request in writing to the Executive Director of Purchasing Services prior to the time set for receiving bids or unless the Executive Director of Purchasing Services fails to accept or reject the bids within one hundred and twenty (120) days after the due date of the bid.

9.3 Proposals that contain irregularities of any kind and/or do not comply fully with the requirements stated in the solicitation documents may be rejected at the discretion of the Executive Director of Purchasing Services.

9.4 APS reserves the right to waive any minor informality or error in the solicitation or offeror’s bid that will not adversely affect competition.

9.5 By submitting a response, the offeror certifies that this bid is made without prior understanding, agreement, or connection with any corporation, company, or person submitting a bid for the same service and is in all respects fair and without collusion or fraud; that collusive pricing is understood to be a violation of state and federal law and can result in fines, prison sentences, and civil damage awards. It is further agreed that the offeror agrees to abide by all conditions of the solicitation, notice of award, and/or purchase order(s) of APS and that the person signing this bid is duly authorized to bid on behalf of the offeror.

9.6 Failure to provide an online submission with correct information may result in the rejection of the bid. If further information is required to demonstrate responsibility, such as providing copies of licenses or permits (other than those mentioned in 6.4), certificates, etc., the offeror will be notified, in writing, and given five (5) days from notification to supply such information.

9.7 After the closing date and time, Procurement Services will conduct an administrative review of all bids received to determine responsiveness. Bids that are deemed to be responsive will be evaluated. Bids that are deemed to be non-responsive will not be evaluated or considered for award

10.0 GENERAL REQUIREMENTS

10.1 All work conducted must be in accordance with all local, state, and federal guidelines.

10.2 CONTRACT EXCEPTIONS:

The terms and conditions contained in this solicitation comprise the contract terms and conditions proposed by APS. APS does not intend to make changes to those terms and conditions, unless necessary to clarify the scope of work and/or technical requirements.

In order for any exceptions to be considered by APS, you must submit your exception request on the contract exception form through the Bonfire System by the due date as noted in the Submission Requirements.

10.3 WMBE OUTREACH EFFORTS:

The Atlanta Public Schools’ Equity and Social Justice Supplier Diversity efforts aim to eliminate discrimination against businesses on the basis of race, color, national origin, and gender. You may access the Atlanta Public Schools’ Equity Policy by clicking the link.

Below:

Atlanta Public Schools' Equity Policy

If your firm plans to use subcontractors for this project, the following organizations may help with identifying qualified Minority and Female-Owned firms:

GMSDC

NAMC

The National Association of Women in Construction National Association of Black Women in Construction Georgia Hispanic Chamber of Commerce City of Atlanta Supplier Diversity https://nam11.safelinks.protection.outlook.com/?url=https%3A%2F%2Fsimbli.eboardsolutions.com%2FPolicy%2FViewPolicy.aspx%3FS%3D36031014%26revid%3Dzx4bAX2FzpkDqx2XNgwicQ%3D%3D%26PG%3D6%26st%3Dequity%2520policy%26mt%3DExact&data=05%7C02%7CLorenzo.Presley%40atlanta.k12.ga.us%7Ccbdd7e0e56774fb7613e08dcb183f0a4%7C0d95ef40a0dd431890985e10f876f635%7C0%7C0%7C638580427456949953%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=F2fxBhVBYkXr5adqaduAm%2FcqtkUOlQnyrZlbxO%2FgHM8%3D&reserved=0 https://nam11.safelinks.protection.outlook.com/?url=https%3A%2F%2Fgmsdc.org%2F&data=05%7C02%7CLorenzo.Presley%40atlanta.k12.ga.us%7Ccbdd7e0e56774fb7613e08dcb183f0a4%7C0d95ef40a0dd431890985e10f876f635%7C0%7C0%7C638580427456960556%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=B42Z0uYf98hOgKnpYrOj%2FbKUzikBmF5N8YQRJ%2F1aI6s%3D&reserved=0 https://nam11.safelinks.protection.outlook.com/?url=https%3A%2F%2Fnamcatlanta.org%2F&data=05%7C02%7CLorenzo.Presley%40atlanta.k12.ga.us%7Ccbdd7e0e56774fb7613e08dcb183f0a4%7C0d95ef40a0dd431890985e10f876f635%7C0%7C0%7C638580427456970538%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=ZvGUrySy7O%2FEEcEZVtdesZwCWKVFrIJVNUUlV7PV3HY%3D&reserved=0 https://nam11.safelinks.protection.outlook.com/?url=https%3A%2F%2Fnawic.org%2F&data=05%7C02%7CLorenzo.Presley%40atlanta.k12.ga.us%7Ccbdd7e0e56774fb7613e08dcb183f0a4%7C0d95ef40a0dd431890985e10f876f635%7C0%7C0%7C638580427456980948%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=aEU%2BsmoPD%2FXdRJMlZc8urRPusmILsGq5%2Fsf2ZOWns1I%3D&reserved=0 https://nam11.safelinks.protection.outlook.com/?url=https%3A%2F%2Fnabwic.org%2F&data=05%7C02%7CLorenzo.Presley%40atlanta.k12.ga.us%7Ccbdd7e0e56774fb7613e08dcb183f0a4%7C0d95ef40a0dd431890985e10f876f635%7C0%7C0%7C638580427456992018%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=Y1y5MyRTi2LrV3IKKFJBqzfUjkuXXFOXGPqUA2VWt7A%3D&reserved=0 https://nam11.safelinks.protection.outlook.com/?url=https%3A%2F%2Fghcc.org%2Fen%2F&data=05%7C02%7CLorenzo.Presley%40atlanta.k12.ga.us%7Ccbdd7e0e56774fb7613e08dcb183f0a4%7C0d95ef40a0dd431890985e10f876f635%7C0%7C0%7C638580427457002409%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=yaP5CHe6V8XONE33WEOrElqBSzGsWnj2jk0UMv2FlbU%3D&reserved=0 https://nam11.safelinks.protection.outlook.com/?url=https%3A%2F%2Fatlantaga.gob2g.com%2F&data=05%7C02%7CLorenzo.Presley%40atlanta.k12.ga.us%7Ccbdd7e0e56774fb7613e08dcb183f0a4%7C0d95ef40a0dd431890985e10f876f635%7C0%7C0%7C638580427457012458%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=UE705iWfIqXfsUOEvNzTr0MAGeQf1mb7iVOtChWsB1s%3D&reserved=0

You may also seek assistance from the Atlanta Public Schools’ Supplier Diversity. You may access information regarding APS Supplier Diversity by clicking the link below:

Supplier Diversity

10.4 Vendor Conduct

10.4.1 Vendor’s employees are expected to exhibit professional, courteous conduct and an appropriate appearance at all times. Any conduct or appearance deemed inappropriate by an APS representative will be grounds for removal from APS property.

10.4.2 A vendor’s employees are to be respectful to faculty, students, and visitors;

these employees are prohibited from fraternizing with these groups. Flirtatious behavior, soliciting monies, names, addresses, and other such inquiries will cause for the employee to be removed from the premises.

10.4.3 Also, radios or audible music are not allowed at worksites. Vendors shall assign the required staff to each location to be serviced to ensure the work can be conducted quickly and efficiently.

10.5 Lost/Damaged APS property

10.5.1 The vendor shall be responsible for repairing or replacing, to the satisfaction of APS, any damage caused by any willful or negligent act of its employees. The Contractor is also liable for any theft proven to be either committed by its employees or made possible by the willful or negligent action of its employees.

10.5.2 If APS incurs any costs due to illegal or inappropriate conduct by the Contractor’s employees, the Contractor will reimburse APS for such costs such costs shall include, but are not limited to, the following:

10.5.3 Re-keying or restoring of locks; Service charges levied by security alarm Contractors, law enforcement agencies, or security companies in response to false alarms;

10.5.4 Payments to law enforcement agencies or security companies for investigations of conduct that proves an employee’s inappropriate or illegal conduct.

10.5.5 Replacement costs of items missing or damaged, due to the employee’s conduct.

10.5.6 APS reserves the right (in its sole discretion) to remove the Contractor from the site based on the severity of the acts committed by the Contractor’s staff.

10.6 Additional APS Requirements for working on APS property

10.6.1 Standard business hours are 7:00 a.m. EST to 2:30 p.m. EST unless otherwise indicated herein. Facilities Hours are: 7:00 a.m. EST to 5:00 p.m. EST

10.6.2 No work shall be performed in an area where children are present.

10.6.3 All areas of work shall be left in a clean condition, and all debris shall be removed daily and upon completion of service.

10.6.4 APS is a tobacco-free environment; tobacco use is prohibited on all APS properties.

https://nam11.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.atlantapublicschools.us%2Fdomain%2F18253&data=05%7C02%7CLorenzo.Presley%40atlanta.k12.ga.us%7Ccbdd7e0e56774fb7613e08dcb183f0a4%7C0d95ef40a0dd431890985e10f876f635%7C0%7C0%7C638580427457022673%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=zU3syxqb8htIHFvZRO8OLHGMZ4VDBhnOPRrlYrsATE0%3D&reserved=0

10.7 Vendor/Contractor Requirements:

10.7.1 APS policy requires that all contractors, consultants, or vendors providing services on APS premises be fingerprinted and submit to a criminal record check initiated by APS prior to providing services to APS. There is a $45 fee (plus a service fee) for background checks. There is an administration fee of $2.23 for processing the payment, which totals $47.23 for the background checks.

10.7.2 This may be paid in advance using our online payment option:

(https://www.atlantapublicschools.us/domain/15266).

10.7.3 Please keep your digital receipt for your records and proof of payment. The payment of this fee is the sole responsibility of the contractor, consultant, vendor, or the employing company. Any contract awarded pursuant to this solicitation is contingent upon compliance with this requirement and a satisfactory background check as determined by APS.

10.8 Use of Subcontractors:

10.8.1 If subcontractors will be used in the performance of this contract, the contractor must complete and submit with its response the Primary Contractor/Subcontractor Utilization form.

10.8.2 The contractor shall not assign any duties to perform services nor to provide goods to APS under this contract to a subcontractor that is not listed in the contractor’s response to this solicitation.

10.8.3 If a subcontractor is removed from the contract at any time during the term, the contractor must notify APS Procurement Services in writing with name of subcontractor, reason for removal, and effective date.

10.8.4 If the contractor desires to add a subcontractor at any time during the term of the contract, the contractor must submit to APS Procurement Services in writing the following information on the subcontractor; company name, address, telephone and fax number, and service they will be providing and proposed effective date. Subcontractors may not begin providing service until approved by APS.

10.8.5 The contractor is responsible for ensuring that all subcontractors who provide goods or services under this contract comply with the terms and conditions of the contract.

10.8.6 The contractor shall give APS immediate notice in writing of any claim, action or suit filed against the contractor by any subcontractor.

10.8.7 APS reserves the right to require that a subcontractor be removed from the contract.

10.9 The contractor must complete and submit with their proposal the applicable documentation related to Georgia House Bill 87 (commonly known as the “Illegal Immigration Reform and Enforcement Act of 2011”).

https://www.atlantapublicschools.us/domain/15266

10.9.1 Information on Georgia House Bill 87 may be viewed on the APS website at:

https://www.atlantapublicschool.us/Page/22476

10.9.2 Failure to provide the required Georgia House Bill 87 documentation may result in the offeror’s response to the solicitation being deemed non-responsive and ineligible for evaluation.

10.9.3 The Atlanta Board of Education desires that the Atlanta Public Schools operate in the most ethical and conscientious manner possible. Employees are expected to not only avoid any direct conflict of interest but also to avoid even the appearance of impropriety. In an effort to comply with Board policy and to ensure that our relationship with contractors is above reproach, contractors are prohibited from giving any APS employee any gift, favor, loan, reward, political contribution, gratuity, entertainment, transportation, lodging, or meal except those of nominal value (less than $50.00), which must be disclosed to the immediate supervisor and the Department of Internal Auditing. Advertising items and instructional products that are widely distributed may be accepted.

(Refer to Policy GAG and GAJB -https://www.atlantapublicschools.us/Domain/3944 ).

10.9.4 All…