4-2026-053-RFQ.pdf

State of Washington

DEPARTMENT OF ENTERPRISE SERVICES

FACILITY PROFESSIONAL SERVICES

OLYMPIA, WA

NOTICE TO CONSULTANTS

REQUEST FOR QUALIFICATIONS

Submittal Due Date: May 28, 2026 prior to 2:00 PM PT

Design Services Required for Project No. 2026-053: Lake Swano Dam Study for, Grays Harbor College, 1620 Edward P Smooth Dr, Aberdeen, WA 98520

For Complete Information, including updates/addenda/amendments visit our DES public procurement portal Euna Procurement at: https://deswa.bonfirehub.com.

Description of Facility

Lake Swano Dam was created in 1948 in the process of building an access road to a gravel pit, located on the east side of Alder Creek. A road was built over the stream, forming a small reservoir behind the dam. This reservoir became known as Lake Swano. The first Grays Harbor College classes were held on the present campus in 1958. Shortly thereafter, Dr. John M. Smith, a biology instructor began utilizing Lake Swano and its surroundings for educational purposes. In 1962, the college purchased the Katalinich gravel pits, including the lake. During the following year the student council and campus clubs initiated the planning of a Swano Lake Improvement Project. The Engineers Club took the lead on the planning, but the project was never implemented. The project was revisited in 1969 when Dr. Smith and Dr. James Bicknell revised the plans. In 1970, Dr. Bicknell organized the Students for Environmental Action (SEA) group to construct a trail around the lake. A path was cleared along the east and west sides of the lake, but due to an apparent lack of interest and funding, the project was abandoned. During the 1970's, Dr.

Smith and Don Samuelson, a fisheries instructor, developed a college fisheries program, utilizing the lake and Alder Creek as resources for salmon rearing. The first adult salmon returns resulting from their efforts was documented in 1974. In 1987 an Aquaculture Center, complete with a fish hatchery, was constructed along Alder Creek below the lake. The following year a fisheries habitat interpretive trail was constructed along the west side of Alder Creek, heading north from the hatchery. The Aquaculture Center and salmon rearing are no longer part of the Grays Harbor College curriculum

The 80-year-old earth-type dam is currently classified by the Washington State Department of Ecology as a "high hazard,” “poor condition” dam. The hazard potential classification of "high” is assigned to dams where failure or mis-operation will probably cause loss of human life. The condition assessment classification of “poor” is when a dam safety deficiency is recognized for normal operation conditions which may realistically occur. Constructed eight decades ago, the earthen dam's current state presents multiple challenges, including structural degradation, increased risk of failure, and significant safety concerns. These issues have been identified through recent inspections and assessments, which highlight the urgent need for intervention to prevent potential catastrophic outcomes.

Scope of Work

This Request for Qualifications is for the purpose of selecting a Consultant for Scope/Budget alignment of recommended course of action for the Lake Swano Dam Study located at Aberdeen, WA. This scope https://deswa.bonfirehub.com/ of work includes final design services. A final design and bid package would be the expected outcome of this study by the awarded firm.

Phase 2 – Final design - $950,000 Budget – Final project design and cost estimate due May 30, 2027

Project Goals

• GHC desires to mitigate current liability imposed by the unstable Lake Swano Dam

• Remediation work should embrace the balance of environmental, recreational and GHC program use.

• Develop a safe path of travel to east campus buildings that includes a second emergency entry and exit road for the college and a Tsunami evacuation route for the college and community at large

• Develop an atmosphere that encourages active learning, research and innovation in an outdoor environment.

• Maintain the Lake Swano Interpretive nature trail for educational and recreational use.

Submitting firms should have a strong background in the innovative design of Ecological Restoration, Dam, Bridge and utility construction. Firms should also be well versed in multi-phased State agency construction, the State of Washington capital budget process, planning, life-cycle cost analysis, sustainable design.

Project-Specific Information

Lake Swano Dam Alternative Analysis Report 2019 Washington State Department of Ecology Lake Swano Dam Inspection Report SBCTC Lake Swano Dam Capital Project Request Campus Map with meeting location

Anticipated Selection Schedule

RFQ Notice Issued April 24, 2026 Informational Meeting May 5, 2026 at 10:00 AM PT Statement of Qualifications (SOQ) Due See above date and time Short-listed firms selected and notified Week of June 15th, 2026 Interview Period Week June 22nd, 2026 Firm(s) Selected and Announced Week of July 6, 2026 Agreement(s) Executed Late July, 2026

Informational Meetings and Site Tours

An informational meeting and site tour will be held in-person for this project.

May 5th, 2026 at 10:00 AM PT Grays Harbor College 1620 Edward P Smith Dr

Aberdeen, WA 98520

Meet at lower parking lot in front of the bishop building. It will be the first building on the left after you enter the campus property.

A DES representative will meet at the parking lot outside the Bishop Building, on the east side of the building and provide access to the project site. Please refer to the attached campus map.

Firms who have previously not performed business with the state are encouraged to attend. Any information provided at the Informational Meeting will be posted on our Current Projects webpage (provided above) including a Q&A sheet from the meeting.

For directions for the pre-submittal informational meeting and site visit, please contact the DES project manager at nicholas.terry@des.wa.gov.

Addenda to this Notice

It is the responsibility of the interested firms to track any changes to this solicitation. Refer to the DES Euna Procurement portal https://deswa.bonfirehub.com for any addenda to the published public notice and/or RFQ.

Submittal Maximum Page Count and Additional Content

SOQs must not exceed twenty (20) single sided pages (total) of content using 8½ x 11 size sheets.

Provided informational content is not included, the following will not be counted against the maximum page count:

• Title and Back Cover Pages

• Section Dividers/Tabs

• Consultant Selection Contact Form

• Attachment 2 Federal SF330 (Part II only) Form

When 11”x 17” size sheets or fold outs are used, each side will be counted as two 8½ x 11 sheets.

A submitting firm may elect to include any other pertinent data it deems appropriate to address the selection criteria and assist the Selection Committee in evaluating the qualifications. Additional content must remain within the maximum page count.

Submittal Requirements

DES is accepting only electronic submittals. All electronic submittals must be uploaded and received no later than the date and time specified.

Format the Statement of Qualifications (SOQ) to meet the following requirements. SOQs that do not follow this format may impact final scoring:

• Title Page indicating: (not included in page count) o Project No. 2026-053: Lake Swano Dam Study o Grays Harbor College, 1620 Edward P Smith Dr. Aberdeen, WA 98520 o Name of Firm o Date of Submission

• Cover Letter (not included in page count)

• Consultant Selection Contact Form (see description below) (not included in page count)

• Executive Summary

• Qualifications of Key Personnel mailto:nicholas.terry@des.wa.gov

• Relevant Experience

• Past Performance

• Life Cycle Cost Analysis Experience

• Sustainable Design Experience

• Diverse Business Inclusion Strategies

• Federal SF330 Form (Part II only) for Prime and key Subconsultants (not included in page count)

The Consultant Selection Contact Form must identify the Designated Point of Contact, contact information, and address the Firm. Form must be situated behind a Title Cover or Cover Letter AND before any table of contents.

Consultant Selection Contact Form and Standard Form 330 can be found in the Supporting Documentation within the Bonfire project opportunity.

How to submit the Statement of Qualifications (SOQ)

SOQs must be uploaded to the DES public procurement portal Euna Procurement for this project:

https://deswa.bonfirehub.com.

This link will be active until the submittal deadline, at which point the upload access will be deactivated.

If you have trouble uploading, please contact Ryan Grimes via email: ryan.grimes@des.wa.gov.

Failure to submit the SOQ by the specified date and time above will render the SOQ as non-responsive to this notice and rejected by DES for consideration. Failure to adhere to the submittal requirements may also render the SOQ as non-responsive to this notice and rejected by DES for consideration.

Selection Process

The selection process will consist of two phases: Phase 1 SOQ Evaluation and Phase 2 Oral Interviews.

The firms submitting qualifications in Phase 1 will be scored and ranked using the Phase 1 evaluation criteria in this RFQ. The most qualified firms (Finalists) will be invited to Phase 2 Oral Interviews. The Finalists will be scored and ranked based on the Phase 2 evaluation criteria. The Finalist with the best Phase 2 rank will be chosen to begin negotiations to provide consultant services for this project. Note, Phase 1 and Phase 2 scores are NOT combined.

Phase 1: SOQ Evaluation (total 100 points)

Each SOQ received and deemed responsive to this notice will be reviewed and evaluated by a selection panel as determined by DES. This panel will review each SOQ for responsiveness and apply the following weighted selected criterion to determine a score for ranking:

Weighted evaluation criterion for the Phase 1

SOQ Evaluation will be used by the selection committee to score each top-rated firm as follows:

Qualifications of Key Personnel

Identify specific individuals and sub-consultants for key positions and show interrelationships and reporting hierarchy for your proposed team. Describe how each individual’s professional experiences are relevant and bring value to

20 points mailto:ryan.grimes@des.wa.gov the project. Provide proposed percentage of time that the Owner intends to assign each individual or sub-firm to the Project.

Relevant Experience Discuss projects your firm has undertaken of similar scope, size and complexity within the past five to eight years. Describe attributes of past projects that have met goals similar to the Owner’s goals for this project.

Identify delivery methods for each project. Provide original project budget and actual completed costs along with current contact information for reference checking.

20 points

Past Performance Describe the approach the Proposer might utilize to achieve and maintain Owner’s project scope, schedule and budget. Describe and provide examples of how the proposer successfully developed Owner’s project scope while staying within the proposed budget. Discuss tools and methods for scheduling projects for both design and construction. Show how the interrelationship of successful management of scope, schedule, and budget creates successful projects.

20 points

Life Cycle Cost Analysis Experience Describe the Proposer’s experience with utilizing the Office of Financial Management’s (OFM) ‘Life Cycle Cost Tool’ (or similar process) for project analysis and decision making during the predesign effort and as design progresses. More information on OFM LCC Model can be located at www.OFM.wa.gov/facilities .

20 points

Sustainable Design Experience This project will achieve a minimum LEED silver certification. Explain the Proposer’s philosophy and approach to sustainable design. Identify examples of strategies the Owner might consider to successfully direct the project to achieve LEED Silver or better certification.

20 points

Diverse Business Inclusion Strategies Describe strategies to increase opportunities for diverse business participation.

Not scored

Based on each score, each SOQ will be ranked, and a short-list of top-qualified firms will advance to Phase 2 Selection: Oral Interviews. DES reserves the right to determine the total number of top-qualified firms to advance to Phase 2 Selection.

Phase 2: Oral Interviews (total 100 points)

Top-qualified firms (highest ranked firms) will be invited to participate in Phase 2 of the selection. Oral Interviews on a specified date and time, and will be formatted in three periods:

Firm Presentation Period (Maximum: 30 Minutes) Question and Answer (Q&A) Period (Maximum: 20 minutes) Firm Closing Statements (Maximum: 5 Minutes)

Remote Interview (Video Teleconference) Considerations:

A meeting link for accessing the oral interview will be provided to each top-listed firm following completion of Phase 1 Selection.

http://www.ofm.wa.gov/facilities

Weighted evaluation criterion for the Phase 2

Oral Interviews will be used by the selection committee to score each top-rated firm as follows:

Organization:

Management Plan Team Member Qualifications Capacity/Production Capabilities

15 points

Project Management:

Scope management Budgeting and Cost Control Project Scheduling

20 points

Project Approach:

Understanding of this project Challenges & Opportunities

15 points

Experience:

Relevant Past Projects (firm) Relevant Past Projects (key team members)

20 points

Life Cycle Cost Analysis Experience 15 points Sustainable Design Experience 15 points Diverse Business Inclusion Plan (written submittal) NOT scored

Additional Considerations for Selection

Diverse Business Inclusion Plan Requirements

This submittal is a Phase 2 mandatory requirement. It is not scored, however, failure to submit will result in a firm being deemed non-responsive.

Each top-ranked firm, including diverse businesses, will be required to submit DES’ Public Works Diverse Business Inclusion Plan form.

A complete Diverse Business Inclusion Plan will be submitted to the DES Project Manager no later than one (1) full business day prior to the scheduled interview date and time.

The Diverse Business Inclusion Plan must demonstrate in detail the specific strategies, approaches, and steps your firm will use in seeking to help meet or exceed the state’s aspirational diverse business participation goals. Achievement of the goals is encouraged.

Aspirational Goals The Governor’s Office’s aspirational goals for diverse business inclusion are:

10% Minority Owned Business certified by the Washington State Office of Minority and Women Business Enterprises

6%, Women Owned Business certified by the Washington State Office of Minority and Women Business Enterprises

5% Veteran Owned Business certified by the Washington State Department of Veterans Affairs

5% Washington Small Businesses self-identified in the Washington Electronic Business Solution https://www.des.wa.gov/services/contracting-purchasing/doing-business-state/webs-registration-search-tips (WEBS).

Following final selection, the successful firm and its subconsultants must register and create an account with the DES Diversity Compliance program (B2Gnow). B2Gnow is designed to streamline and automate reporting requirements.

Firms may contact the following resources to obtain information on certified and registered diverse business firms for the inclusion of potential diverse business subconsultants:

• The Office of Minority and Women’s Business Enterprises: 866.208.1064 or 360.664.9750 or www.omwbe.wa.gov,

• For small business information: Sarah Erdmann, Public Works Business Diversity Program Manager at the Washington State Department of Enterprise Services: 360.999.7667 or sarah.erdmann@des.wa.gov,

• The Department of Veterans’ Affairs: 360.725.2169 or 360.725.2200 or www.dva.wa.gov

Evaluation and Scoring Considerations

In evaluating each of the criteria, the Selection Committee will identify significant and minor strengths and weaknesses from the submissions. The Selection Committee will then use the following guidelines to evaluate the submissions for each Selection Criterion, based on the weighting assigned in the RFQ and any addenda. After initial scoring, the selection team will come to a consensus ranking of the Firms.

1. Definition of “strength” and “weakness”:

a. The term “strength” ultimately represents a benefit to the Project and is expected to increase the Firm’s ability to meet or exceed the Project Goals. A minor strength has a slight positive influence, and a significant strength has a considerable positive influence on the Firm’s ability to exceed the Project Goals.

b. The term “weakness” detracts from the Firm’s ability to meet the Project Goals and may result in inefficient or ineffective performance. A minor weakness has a slight negative influence, and a significant weakness has a considerable negative influence on the Firm’s ability to exceed the Project Goals.

2. Scoring:

a. Excellent (81-100 percent of points available): The Evaluative Criteria demonstrates an approach that is considered to exceed the Project Goals and the RFQ requirements and provide a consistently outstanding level of quality. To be considered Excellent, it must be determined to have significant strengths and/or a number of minor strengths and few or no appreciable weaknesses.

b. Good (61-80 percent of available points): The Evaluative Criteria demonstrates an approach that is considered to meet the RFQ in a beneficial way (providing advantages, benefits, or added value to the Project) and offers quality. To be considered Good, it must be determined to have strengths and few, if any, significant weaknesses. Minor weaknesses are offset by strengths.

c. Fair (41-60 percent of available points): The Evaluative Criteria demonstrates an approach that contains minor and/or significant weaknesses and limited appreciable strengths.

d. Deficient (0-40 percent of available points): The Evaluative Criteria demonstrates an approach that contains significant weaknesses and no appreciable strengths.

https://www.des.wa.gov/services/contracting-purchasing/doing-business-state/webs-registration-search-tips https://www.des.wa.gov/services/contracting-purchasing/doing-business-state/webs-registration-search-tips http://www.omwbe.wa.gov/ mailto:sarah.erdmann@des.wa.gov http://www.dva.wa.gov/

e. Non-Responsive: Does not meet the Minimum Qualifications required for evaluation. In addition, the Owner, at its sole discretion, may reject any Evaluative Criteria deemed non-responsive to any of the requirements.

Other Information

The successful most-highly qualified firm will be expected to enter upon DES’ standard Engineering and Architectural Services Agreement which follow the State of Washington Conditions of the Agreement.

Level of effort and relative fees will be negotiated using the OFM Guidelines for Determining Architect/Engineer Fees for Public Works Building Projects following selection of the most-highly qualified firm.

The state reserves the right to continue with the consultant selected or has the option to conduct a new consultant selection process for future services for this project beyond those services advertised above.

The state also reserves the right to terminate negotiations with the successful most-highly qualified firm if mutual agreement is unachievable. The state may at its discretion enter into negotiations with the next highly qualified firm determined as a result of this selection process; or conduct a new selection process for the procurement of services necessary to complete this project.

Required to Register in Euna Procurement: All consultants responding to this request are required to register in Department of Enterprise Services’ DES public procurement portal at:

https://deswa.bonfirehub.com/.

Encouraged to Register in WEBS: All consultants responding to this request are encouraged to register in Washington’s Electronic Business Solution Application (WEBS) at: https://fortress.wa.gov/ga/webs/.

All Statements of Qualifications and submittals shall become property of the State of Washington and are subject to public disclosure, at the conclusion of the selection process, according to the provisions of RCW 42.56 Public Records Act.

For questions specific to the project, please contact the Project Manager Nicholas Terry at 360.688.8684 or nicholas.terry@des.wa.gov.

For more information concerning this notice, please contact Ryan Grimes at 360.819.6937 or ryan.grimes@des.wa.gov.

NO FAXED, OR E-MAILED COPIES WILL BE ACCEPTED.

https://www.des.wa.gov/services/facilities-and-leasing-management/construction-contractors/formsreference-documents https://fortress.wa.gov/ga/webs/ mailto:nicholas.terry@des.wa.gov mailto:ryan.grimes@des.wa.gov