4-1-DA26039 Code Inspection Firm Request for Statement of Qualification Solicitation-REVISED, addendum 1.pdf

Division of Facilities Construction and Management Taylorsville State Office Building 4315 South 2700 West, 3rd Floor

Taylorsville, Utah 84129 dfcm.utah.gov | 801.957.7270

Revised per Addendum 1, 4.27.2026 Request for Statement of Qualifications

FY2027 Open-ended Stage I Prequalification for Code Inspection Firms

April 22, 2026

Division of Facilities Construction and Management

U3P Reference #DA26039

DFCM Stage I Request for Statement of Qualifications for Prequalified Code Inspection Firms, 4.21.2026 2

Solicitation Summary The State of Utah Division of Facilities Construction and Management (DFCM) is issuing this Open-ended Stage I Request for Statement of Qualifications solicitation to prequalify new code inspection firms (“Contractors”) to perform code and special inspection services for statewide capital projects throughout the State of Utah.

The prequalification of Contractors is based on the prequalification process and selection criteria provided in the solicitation documents.

All Contractors interested in becoming prequalified with DFCM must meet the minimum requirements based on the prequalification process and selection criteria provided in the solicitation documents. Proposing Contractors who do not meet these requirements will be considered non-responsive and will be ineligible for prequalification at this time.

What is the difference between a Stage I Request for Statement of Qualifications solicitation and a Stage II solicitation?

- The Stage I solicitation process is the process DFCM uses to evaluate Contractor qualifications and experience, and determine whether or not they are qualified to provide code inspection services for DFCM capital projects.

This process utilizes a selection committee made up of three or more DFCM and state agency employees to perform an evaluation of each contractor’s qualifications and experience. The Stage I process is commonly referred to as the “prequalification” process.

- Stage II solicitations are used to select Contractors for individual DFCM capital projects. In order for a Contractor to be considered for the award of a Professional Services Contract for Code and Special Inspection Services, they must be a Stage I prequalified Contractor listed on the “Prequalified Code Inspection Firm” list on the DFCM website. Contracts for individual projects may be issued via direct award or through a Stage II solicitation process which are issued on a per-project basis and posted in U3P.

Contact Information:

- All questions regarding this Stage I Request for Statement of Qualifications, the prequalification process and prequalification requirements must be submitted via the U3P portal under this solicitation U3P reference number.

- Communication during the prequalification process shall be directed to the DFCM Representative below only.

DFCM VBS Coordinator: Lindsey McConaughy, dfcm_vbs@utah.gov, 801-247-7309

- Technical questions related to U3P should be directed to u3padmin@utah.gov.

https://dfcm.utah.gov/construction-management/prequalified-contractor/ https://utah.bonfirehub.com/portal/?tab=openOpportunities https://utah.bonfirehub.com/portal/?tab=openOpportunities https://utah.bonfirehub.com/portal/?tab=openOpportunities https://utah.bonfirehub.com/portal/?tab=openOpportunities mailto:u3padmin@utah.gov

DFCM Stage I Request for Statement of Qualifications for Prequalified Code Inspection Firms, 4.21.2026 3

The Solicitation Schedule below includes important dates that must be met by the Contractor as a part of the prequalification requirements.

Revised per Addendum 1, 4.27.2026 Solicitation Schedule

Event Date Time Location

Solicitation Posting Wednesday, April 22, 2026 3:00 PM U3P

Mandatory Meeting Monday, April 13, 2026 Wednesday, May 13, 2026 1:00 PM

Taylorsville State Office Building 4315 South 2700 West, Taylorsville, Utah 84129 – Meet in the lobby in front of the security desk.

Questions Due Date Wednesday, May 20, 2026 3:00 PM U3P

Addendum Due Date Wednesday, May 27, 2026 3:00 PM U3P

SOQ Proposals Due Date Wednesday, June 3, 2026 12:00 NOON U3P

Announcement of Prequalified Contractors

Wednesday, June 24, 2026 5:00 PM U3P https://utah.bonfirehub.com/portal/?tab=openOpportunities

DFCM Stage I Request for Statement of Qualifications for Prequalified Code Inspection Firms, 4.21.2026 4

Description of Solicited Services

DFCM intends to prequalify qualified code inspection firms (“Contractors”) to provide code and special inspections and testing services for capital projects throughout the State of Utah.

To achieve prequalification with DFCM, Contractors must demonstrate their institutional competence as well as their inspectors competencies through State of Utah licenses, ICC certifications, necessary skills, and past performance to ensure that inspections performed on DFCM capital projects are done in accordance with the laws, industry standards, and to DFCM’s satisfaction.

Special Inspections and Testing Services:

Contractors who do not self-perform special inspections and testing services are required to subcontract with and manage DFCM approved special inspections and testing firms to perform the respective services as required. The DFCM Approved Special Inspections and Testing Firms list can be found on the DFCM website – Building Code Official page.

All special inspection firms, materials testing laboratories, and all special inspectors performing work for statewide capital projects must receive approval from the DFCM Building Code Officials and be placed on the DFCM Approved Special Inspections and Materials Testing Firms list which can be accessed on the DFCM website prior to performing work for any DFCM capital project.

Interested special inspections firms and inspectors can find applications and additional information on the DFCM website – Building Code Official page.

Prequalified status is valid for a period of 18 months, at which time expiring prequalified Contractors are required to submit renewal documents in order to retain their prequalified status. Renewal documents can be found on the DFCM website and will continue to be a requirement at the end of each 18 month period. Contractors failing to submit their renewal documents prior to their prequalification expiration date may be required to resubmit for prequalification during a future opportunity.

DFCM is not responsible for notifying Contractors of the upcoming expiration of their prequalified status. Contractors are required to monitor their expiration date and submit renewal documents no more than 60 days prior to their expiration date.

https://dfcm.utah.gov/construction-management/building-official/inspections-and-testing/ https://dfcm.utah.gov/construction-management/building-official/inspections-and-testing/ https://dfcm.utah.gov/construction-management/building-official/inspections-and-testing/ https://dfcm.utah.gov/construction-management/building-official/inspections-and-testing/

DFCM Stage I Request for Statement of Qualifications for Prequalified Code Inspection Firms, 4.21.2026 5

Prequalification Process

1. Solicitation Documents and Forms The solicitation documents consist of all documents referenced within this solicitation and all documents included in the ‘Supporting Documentation’ section of the Utah Public Procurement Place (U3P) website procurement posting for this solicitation.

2. Solicitation Schedule The Solicitation Schedule below includes important dates that must be met by the Contractor as a part of the prequalification requirements.

3. Mandatory Meeting A mandatory meeting will be held on the time and date, and at the location specified on the Solicitation Schedule.

All Contractors wishing prequalify must attend this meeting in its entirety and sign in to show proof of attendance.

Contractors not in attendance at this meeting are ineligible for prequalification under this solicitation.

During the meeting, a presentation will be made to describe the prequalification process and review the Solicitation Schedule. Contractors may ask questions and request clarification about the prequalification process and requirements.

All currently prequalified code inspection firms are also required to attend this annual meeting to retain their prequalified status. DFCM representatives including Building Officials will be in attendance to discuss current issues and address new information and policy updates.

4. Requests for Information, Questions and Addendum Following the mandatory meeting, all questions regarding the prequalification process and requirements must be submitted via U3P no later than the date and time listed on the Solicitation Schedule.

An addendum in response to all questions will be posted on the U3P website no later than the time and date specified on the Solicitation Schedule.

All addenda issued shall become part of the solicitation, and any changes or additional requirements shall be incorporated into the Contractor’s SOQ proposal. Contractors are responsible for obtaining all information contained in the addenda prior to submitting their SOQ proposal.

5. Statement of Qualifications (SOQ) Proposal Due Date and Time Contractors are solely responsible for ensuring that submission of their SOQ proposal is done no later than the date and time specified on the Solicitation Schedule.

Please allow AMPLE time to submit your SOQ proposal. U3P WILL NOT allow Contractors to submit their SOQ proposal documents after the date and time specified on the Solicitation Schedule.

6. What Documents Make Up the Statement of Qualifications (SOQ) “Proposal”?

Each Contractor seeking prequalification is required to submit a Statement of Qualifications (SOQ) “proposal” which is made up of the document listed below. SOQ proposals missing one or more of these documents may be disqualified from prequalification.

- Contractor’s Statement of Qualifications and Management Plan

- Inspector Resumes, ICC Certifications, and State of Utah Licenses

- DFCM Code Inspector Information Form*

- DFCM Termination and Debarment Certification Form*

- DFCM Contractor Past Performance References Form*

Documents above listed with an asterisk ‘*’ must be submitted on the provided DFCM forms, which can be accessed in the U3P procurement posting for this solicitation under ‘Supporting Documentation’.

Please see the last page of this solicitation for additional details regarding uploading these documents to U3P.

7. The Selection Committee https://utah.bonfirehub.com/portal/?tab=openOpportunities https://utah.bonfirehub.com/portal/?tab=openOpportunities https://utah.bonfirehub.com/portal/?tab=openOpportunities https://utah.bonfirehub.com/portal/?tab=openOpportunities

DFCM Stage I Request for Statement of Qualifications for Prequalified Code Inspection Firms, 4.21.2026 6

The Selection Committee may be composed of individuals from DFCM, the User Agencies/Institutions, and third-party members. The Selection Committee is responsible for evaluating and scoring proposal documents.

To maintain the fair and equitable treatment of everyone, Contractors shall not unduly contact or offer gifts or gratuities to DFCM employees, State of Utah Agency/Institution employees, Selection Committee members or any others involved with this solicitation to influence the selection process or in a manner that gives the appearance of influencing the selection process. This prohibition applies before the solicitation is issued and extends through the prequalification process. Failure to comply with this requirement may result in a disqualification. Contractors should be aware that Selection Committee members will be required to certify that they have not been contacted by any Contractors to influence the selection process.

8. Prequalified Status Each Contractor prequalified under this Request for Statement of Qualifications will have a prequalified status effective date of July 1, 2026 and is valid for a period of 18 months.

9. Prequalification Renewal Requirements Prequalified status is valid for a period of 18 months, at which time expiring prequalified Contractors are required to submit renewal documents in order to retain their prequalified status.

The Code Inspection Firm Prequalification Renewal Documents can be found on the DFCM website – Prequalified Contractors page. Renewal documents will be accepted no sooner than 30 days prior to the expiration date. If renewal documents are not received prior to the expiration date, the Contractor will be removed from the prequalified list and required to prequalify under a Stage I Request for Statement of Qualifications at a later time to regain prequalified status.

Contractors are required to monitor their prequalified status and submit their renewal documents prior to their expiration date. DFCM is not responsible for notifying Contractors of their pending expiration.

10. Licensure All Contractors shall comply with all laws, including employment laws, and licensing requirements of the State of Utah and the Federal Government as applicable.

11. DFCM Reservation of Rights The Division of Facilities Construction and Management reserves the right to prequalify Contractors at any time, cancel this solicitation, reject any or all SOQ proposals, or to waive any formality or technicality in any SOQ proposal in the best interest of the State.

DFCM Stage I Request for Statement of Qualifications for Prequalified Code Inspection Firms, 4.21.2026 7

Selection Criteria The following Selection Criteria will be used in evaluating each SOQ proposal. Each criterion is assigned a point value and weighed accordingly. The selection committee will perform a comprehensive evaluation of each SOQ proposal.

DFCM will prequalify all responsive and responsible Contractors receiving an overall score of at least 80 points and who meet all requirements listed within this solicitation. No Contractors receiving fewer than 80 points will be prequalified.

Selection Criteria Points Summary

Pass or Fail Criteria 5 Statement of Qualifications and Experience Form 70

Past Performance References 25 Total Possible Points 100

A. Pass or Fail Criteria | 5 Points The following documents are required as part of the SOQ proposal but will not be individually scored. If any of the following documents are incomplete or not submitted with the SOQ proposal, the Contractor may be automatically disqualified from prequalification at this time. If all documents are completed and submitted as part of the SOQ proposal, the Contractor will receive 5 points:

- DFCM Code Inspector Information Form

- DFCM Termination or Debarment Certification Form Contractors are required to submit the Termination or Debarment Certification Form provided.

Contractors must certify that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from soliciting work by any governmental department or agency, including Federal agencies. The Contractor must also certify that neither it nor its principals have been terminated during the performance of a contract or withdrew from a contract to avoid termination.

If the Contractor cannot certify these statements, they are required to fill out the section of the form that requests a detailed written explanation of the circumstances. The circumstances will be reviewed by DFCM to determine if the Contractor will be consideration for prequalification.

B. Statement of Qualifications and Management Plan | 70 Points The evaluation committee will review and score, from 0 - 70 points, the Statement of Qualifications and Management Plan information provided in each Contractor’s proposal. The Statement of Qualifications shall provide DFCM with information regarding the qualifications of the Contractor (code inspection firm) and its history, its principles, and key inspection and administrative staff members. Proposals shall also include the resumes of each code inspector that will perform work for DFCM projects and an organizational chart.

Proposal shall also include the Contractor’s management plan as it relates to project management and staff. Explain how work is assigned and prioritized, and how you plan to adhere to DFCM’s policies and procedures. Additional information that tells DFCM why the Contractor should be prequalified to perform work for the State of Utah is welcome.

C. Past Performance References | 25 Points DFCM rates the performance of each Contractor on a scale of 1 (low) to 5 (high). Ratings for completed DFCM projects over the past five years will be averaged and used in the selection scoring matrix.

It is the Contractor’s responsibility to confirm and review for accuracy their DFCM performance ratings prior to the proposal deadline. Changes made to DFCM ratings resulting from discrepancies found after the proposal deadline will be reflected in future selections.

DFCM performance ratings are available for review upon request by contacting the DFCM VBS Coordinator via email at dfcm_vbs@utah.gov.

mailto:dfcm_vbs@utah.gov

DFCM Stage I Request for Statement of Qualifications for Prequalified Code Inspection Firms, 4.21.2026 8

Non-DFCM Performance References If a Contractor does not have a minimum of three active DFCM performance ratings, they are required to submit references for non-DFCM contracts completed within the past five years that will supplement any of the Contractor’s DFCM performance ratings. All references must be for projects in which the Contractor was the prime Contractor.

Complete and accurate information for non-DFCM references must be provided on the DFCM Performance References Form. The form requires a minimum of five references. Incomplete reference information or the inability for DFCM to acquire a rating from a provided reference may result in the Contractor being disqualification from the selection process.

How does DFCM rate non-DFCM projects?

To obtain a minimum of three collective performance ratings for each Contractor, references provided for non- DFCM projects will be contacted at random and asked a series of predetermined questions. The reference will be asked to rate the Contractor on a scale of 1 (low) to 5 (high) for each question. The ratings will be averaged and result in a performance rating for the corresponding project. DFCM will only contact references until a collective total of three performance ratings for non-DFCM and DFCM projects are obtained. The three performance ratings will be averaged and used in the selection scoring matrix. Contractors that fail to meet this requirement or a minimum of three collective ratings may be disqualified from the selection process.

Contractors must receive an average performance rating of 4.00 out of a possible 5.00 to prequalify as a DFCM Prequalified Contractor. Contractors receiving an average rating of less than 4.00 will not be prequalified regardless of how they score on other selection criteria areas.

It is the Contractor’s responsibility to ensure up-to-date contact information is provided for their references. If DFCM is unable to obtain the minimum number of references required, DFCM reserves the right to reject the Contractor’s SOQ proposal for this round of prequalification.

DFCM Stage I Request for Statement of Qualifications for Prequalified Code Inspection Firms, 4.21.2026 9

SOQ Proposal Documents The SOQ proposal documents consist of all requirements in the sections listed below. Proposals must address all Selection Criteria detailed in the Selection Criteria section of this solicitation.

Proposals exceeding the total page limit, the section page limits, or not following the formatting requirements may be considered non-responsive and may not be evaluated. Do not include any additional pages such as section dividers or blank pages.

Please note: U3P has a 1 GB size limit for any individual upload.

Proposals shall be organized as follows: Section Page Limits Section One: Cover Page.

The cover page must include the name of the Contractor, the Contractor’s primary contact for this prequalification, phone number, address, and email.

Section Two: Letter of introduction. 1

Section Three: Organizational chart, including team member roles and responsibilities. Licenses and resumes for each inspector proposed to perform work for DFCM are required.

6 Statement of Qualifications. Address all items listed in the ‘Statement of Qualifications’ section of the Selection Criteria.

Management Plan. Address all items listed in the ‘Management Plan’ section of the Selection Criteria.

Total Page Limit for Sections 1 - 3: 8 Proposal documents listed in Sections 1 – 3 above must be combined and uploaded as one PDF document.

Hyperlinks to additional pages and external sources are not allowed and will not be assessed as part of the proposal.

DFCM Code Inspector Information Form:

The DFCM Code Inspector Information Form shall be uploaded independent of Sections 1

– 3 and the DFCM Termination or Debarment Form and DFCM Past Performance References Form.

DFCM Termination or Debarment Form:

The DFCM Termination or Debarment Form shall be uploaded independent of Sections 1

– 3 and the DFCM Code Inspector Information Form and DFCM Past Performance References Form.

DFCM Past Performance References Form:

The DFCM Past Performance References Form shall be uploaded independent of Sections 1 – 3 and the DFCM Code Inspector Information Form and DFCM Termination or Debarment Form.

Only required if Contractor does not have three or more past performance ratings on record for DFCM projects. Contact dfcm_vbs@utah.gov to verify.

Proposal Document Formatting Requirements:

Font Size: 12 minimum Page Size: 8.5 x 11, margins no smaller than 0.5” (excludes Project Schedule) mailto:dfcm_vbs@utah.gov