4-03 - Pre-Bid Conference Slides.pdf

LAWA IS COMMITTED TO INCLUSIVITY

LAWA is committed to using its procurement process to create an environment for equitable processes and outcomes in contracting through a program of inclusivity.

LAWA established the Local Business Preference Program (LBPP) as part of its commitment to help local businesses’ participation in LAWA contracts. The LBPP seeks to leverage funds expended under contracts to stimulate local business activities, encourage businesses to set up operations locally, and augment local job creation efforts.

Procurement Inclusivity

Important Notice

• This presentation provides a summary of the Request for Bids (RFB) specifications and requirements.

• It does not cover every required element in detail.

• Nothing presented here overrides or replaces the oƯicial RFB documentation.

Bidder Responsibility

• Ensure your bid worksheet(s) and bid clauses document are complete and accurate.

• Follow all information and requirements outlined in the oƯicial bid specifications.

Questions & Answers

• No live Q&A during this meeting.

• All questions must be submitted in writing via Bonfire/Euna Procurement – Vendor Discussions.

Disclaimer

• Welcome / Introductions

• Procurement Timeline

• Technical Requirements – Specifications

• Bid Documents

• Bid Clauses

• Bid Worksheets

• Administrative Requirements

• Checklist

• Mandatory Forms

• Submissions

• Reminders

Agenda

Procurement Timeline

Thursday, September 10, 2026 2:00 PM, Pacific Time

RFB Issued on RAMPLA and Bonfire/Euna Procurement

Thursday, September 17, 2026 11:00 AM, Pacific Time

Pre-Bid Conference

Friday, September 25, 2026 2:00 PM, Pacific Time

Questions Due Date

Tuesday, October 6, 2026 2:00 PM, Pacific Time

Bid Due Date & Intent to Bid Due Date

Bid Results Communication

The Sourcing and Economic Impact Group will make every reasonable eƯort to tabulate and post bid results within ten (10) business days after the bid due date. This timeline is subject to verification of specifications, certifications, and administrative requirements.

Bid results (recap) will be posted on LAWA’s Euna Procurement (formerly Bonfire) portal (bonfirehub.com) under “Public Notices.” Please log in to Euna Procurement/Bonfire to access the bid recap document.

Bid results will not be communicated by telephone, email, or fax.

Scope of Work

Fleet Coverage

Services support light-, medium-, and heavy-duty LAWA vehicles and equipment, including cars, trucks, buses, construction equipment, and motorcycles.

Towing, Hauling & Recovery

Provide scheduled and unscheduled towing, equipment hauling, roadside assistance, recovery operations, and transport of disabled assets.

Airport Service Locations

Deliver and pick up assets at LAX, VNY, LAWA Fleet Maintenance, secure or restricted areas, and other locations directed by LAWA.

Motorcycle & Specialty Services

Provide authorized towing, transport, and recovery for LAWA-maintained motorcycles and specialized airport equipment.

Detailed requirements in the Scope of Work, Specifications, and Bid Worksheets govern contract performance.

Scope of Work

Emergency & After-Hours Support

Services must be available after hours and during declared emergencies, including earthquakes, wildfires, and other natural disasters.

Four-Hour Response

Respond to service requests within four hours of notification, unless otherwise directed by the LAWA Project Manager.

Equipment & Permits

Provide operators, winches, dollies, cable extensions, oƯ-road equipment, and other resources needed for safe transport. Obtain required oversized or overweight load permits..

Safe Vehicle Preparation

Perform necessary preparation, such as driveshaft removal or reinstallation and air brake caging, when required for safe transport.

After-hours is defined in the solicitation as 6:00 p.m. to 7:00 a.m.

Scope of Work

Safety & Damage Prevention

Follow OSHA, State, and applicable safety regulations; prevent unsafe conditions and protect vehicles and equipment from damage.

Qualified Personnel

Use skilled, trained, and licensed operators with appropriate towing and transport equipment for the LAWA fleet.

Credentials & Insurance

Maintain required licenses, permits, certifications, and active insurance coverage meeting City of Los Angeles and LAWA requirements.

Documentation & Acceptance

Provide service and fee documentation, payroll or time records, requested compliance records, and obtain written acceptance from LAWA Fleet Maintenance representatives.

All pricing must remain consistent with the submitted bid worksheets and contract provisions.

Bid Documents

Bid Clauses Form

Bid Clauses Form

How to Complete the Bid Document

• Read the RFB, attachments, required forms, and any addenda.

• Understand all conditions before submitting your bid.

Review All Materials

• Fill out the Mandatory Bid Signature Form and sign it.

Complete & Sign

•“LAWA bonfirehub.com” refers to the Bonfire portal:

https://lawa.bonfirehub.com/portal

Portal Information

• PROCEDURAL: Cooperative Arrangement (Piggybacks)

• ACCOUNTING: Additional Quantities (for Purchase Orders only)

• ACCOUNTING: Option for Authorization for Additional Work/Items

• LAWA PROTECTION: Local Business Preference Program (LBPP)

• PAYMENT TERMS: Payment Terms

• Mandatory Bid Signature Form

Key Sections to Answer

• Tell us why in the Vendor Discussions tab on the Bonfire portal.

• Your feedback helps LAWA improve future bids.

If Not Bidding

Bid Clauses Form Examples

Bid Documents

Bid Worksheet (Fixed Price)

Bid Worksheet (Fixed Price)

Bid Worksheet (Lump Sum)

Bid Worksheet (Lump Sum)

Bid Worksheet (Discount/Mark-Up)

Bid Worksheet (Discount/Mark-Up)

The Administrative Requirements are a set of policies, forms, and procedures that contractors must comply with when working for LAWA and the City of Los Angeles. These requirements are mandated by one of three authorities: the Los Angeles City Charter, the Los Angeles Municipal Code, or the Los Angeles Administrative Code.

Submitting an incomplete form or failing to submit a required form could deem bids/proposals as non-responsive and could result in their rejection.

Administrative Requirements

Link to video Administrative Requirements | Los Angeles World Airports Review the video

Ensure that you are in compliance with the Administrative Requirements

Submit the requirements in Bonfire

Administrative Requirements Checklist

Download this checklist to track required documents:

Vendor Identification Form

How to Complete:

Requires you to provide general information about a bidder/proposer’s business (e.g., address, phone number, taxpayer ID number & W-9, contact person’s information, etc.)

Also requires Seller’s Permit number, California Secretary of State Entity number, City of L.A. Business Tax Registration Certificate (BTRC) number, California Franchise Tax Board forms, and information on the firm’s City of Los Angeles contracts, if applicable.

Ensure that all the information provided in this form is current and accurate, as we use this form to establish the contract in our financial management system and to create purchase orders and process payments if you are the selected vendor or contractor.

Ensure that the firm name is used consistently throughout all Administrative Requirement(s) forms.

Affidavit of Non-Collusion

How to Complete:

Requires you to certify that a bid or proposal is genuine, and not a sham or collusive, or made in the interest or on behalf of any person.

Must be signed and notarized.

Failure to include the Affidavit of Non-Collusion with the bid/proposal will render the bid/proposal non-responsive and will result in its rejection.

Municipal Lobbying Ordinance (CEC Form 50)

Why It’s Needed:

The City’s Municipal Lobbying Ordinance requires certain individuals and entities to register with the

City Ethics Commission. It requires public discourse of certain lobbying activities, including money received and spent in connection with such activities.

By signing this form, you are certifying that the bidder/proposer acknowledges and agrees to comply with the disclosure requirements and prohibitions established in the ordinance.

Failure to sign and submit the CEC Form 50 with the bid/proposal WILL render the bid/proposal non-responsive.

Any bids/proposals submitted with an incomplete form WILL be deemed nonresponsive.

Municipal Lobbying Ordinance (CEC Form 50)

How to Complete:

1. Check the applicable box:

Original filing – Check this box if this is your first time submitting a Form 55 in connection with the City contract that you are currently seeking or have been awarded.

Amendment – Check this box if you are making changes to a Form 55 that was previously submitted in connection with the same City contract that you are seeking or have been awarded

2. Reference Number:

Enter the correct Bid/Proposal number.

3. Awarding Authority:

Los Angeles World Airports

4. Complete the “Certification” section. (Sign & Date)

Bidder Contributions (CEC Form 55)

Why It’s Needed:

Bidders/proposers, their principals and subcontractors are subject to the City’s campaign finance laws, which prohibit them from making campaign contributions or fundraising for certain elected officials or candidates from the time of submitting the proposal until the contract approval or expiration.

Bidder/proposer’s principals and subcontractors performing $100,000 or more in work on the contract, as well as the principals of those subcontractors, are also subject to the same limitations on campaign contributions and fundraising.

Failure to sign and submit the CEC Form 55 with the bid/proposal WILL render the bid/proposal non-responsive.

Any bids/proposals submitted with an incomplete form WILL be deemed nonresponsive.

Bidder Contributions (CEC Form 55)

How to Complete:

1. Schedule A:

Check the “yes” box and disclose all your principals in Schedule A.

2. Schedule B:

Check the applicable box. If checked the “yes” box, you must disclose all your subcontractors performing $100,000 or more in work and all their principals in Schedule B.

3. Total number of pages submitted:

Enter the total number of Form 55 pages that you are submitting, including all additional Schedule A and B pages.

Bidder Contributions (CEC Form 55)

Definition of Principal

Board Chair;

President;

Chief Executive Officer;

Chief Operating Officer;

An individual who serves in the functional equivalent of any of the above positions;

An individual who holds an ownership interest of 20% or more; or

An employee authorized to represent you before the City regarding this contract.

Bidder Contributions (CEC Form 55)

1. Complete this section if you will have subcontractors with subcontracts worth $100,000 or more.

2. You must disclose the names and business addresses of those subcontractors and the names, titles, and business addresses of their principals.

3. Submit at least one Schedule B page for each subcontractor.

4. Mark the appropriate box to indicate whether the subcontractor has principals.

Subcontractor Participation Plan & Affidavit

Must list ALL anticipated subcontractors, regardless of their dollar amount or percent proposed, and regardless of whether they are certified or not.

Must fill out ALL applicable fields completely for the Prime and all subcontractors.

Include copies of all applicable certifications.

Failure to provide complete and legible information on this form may result in your firm not receiving full certification credit.

Affidavit will become part of the contract for the selected Bidder/Proposer.

Subcontractor Participation Plan & Affidavit

Page 1: Complete the Bidder/Proposer Company Information Section.

Subcontractor Participation Plan & Affidavit

Complete the Bidder/Proposer Company Information Section.

Contractor Program Questionnaire & Pledge of Compliance

Why It’s Needed:

The Contractor Responsibility Program/Ordinance requires LAWA to determine that contractors have the necessary quality, fitness, and capacity to perform the work set forth in the contract.

The CRP form is a two-part form (the CRP Questionnaire AND the Pledge of Compliance).

Please make sure to carefully read and follow the instructions and, if applicable, provide all the required additional information or explanations in Attachment A.

Failure to sign and submit this form in your proposal may make your proposal nonresponsive.

Contractor Program Questionnaire & Pledge of Compliance

IMPORTANT: Any question answered with a “Yes” requires a written explanation in Attachment A provided in the form.

Contractor Responsibility Program Questionnaire & Pledge of Compliance

You may attach as many additional Attachment A pages as necessary

Contractor Responsibility Program Questionnaire & Pledge of Compliance

Please make sure to sign and return the Pledge of Compliance.

Equal Benefits Ordinance Compliance Affidavit

Why It’s Needed:

The Equal Benefits Ordinance requires City of Los Angeles contractors who provide benefits to employees with spouses to provide the same benefits to employees with domestic partners.

Domestic Partner means any two adults, of the same or different sex, who have registered as domestic partners with a governmental entity pursuant to state or local law authorizing this registration, or with an internal registry maintained by the employer of at least one of the domestic partners.

Must identify your firm’s compliance option in Section 3, Compliance Options of this form.

Selected Contractor Requirements

The following requirements do not require the completion of forms but may be incorporated as provisions of the contract:

• Affirmative Action

• Assignment of Anti-Trust Claims

• Child Support Obligations

• Living Wage Ordinance

If you are awarded the contract and prior to execution of the contract:

Insurance Business Tax Registration

Certificate (BTRC)

Administrative Requirements Recap

Submit ALL required forms. 2 Use the forms provided in the RFB package.

Read the instructions carefully and thoroughly to complete each required form

(SIGN & DATE).

Ensure the firm name is used consistently throughout the forms.

If you have any technical problems, please contact support.bonfire@eunasolutions.com for assistance.

Submission Process

Reminders

Submit your questions in writing via Bonfire’s “Vendor Discussions” tab, and SSD will address them formally. Rely only on the information in the RFB or information changed by written addenda.

You will be notified of new or updated information, including any addenda, via the “Public Notices” tab in Bonfire.

Check the “Public Notices” tab often to view updated information, especially to any Questions and Responses/Answers.

Submit your bid before the closing date and time.

Upload all completed required documents to their associated file name in Bonfire