1-00 -Scope of Work Technical Specifications.pdf

CITY OF LOS ANGELES

Los Angeles World Airports Facilities Maintenance & Utility Division

SCOPE OF WORK AND TECHNICAL

SPECIFICATIONS

Comprehensive Towing & Equipment Hauling Services for Los Angeles World Airports (LAWA)

RFB Number: 0209-2025-04-RFB

RFB Issue Date: September 10, 2026

Bid Due Date: October 6, 2026

1. Executive Summary Los Angeles World Airports (LAWA) is soliciting bids from qualified and experienced firms to provide Comprehensive Towing and Equipment Hauling Services in support of operations at Los Angeles International Airport (LAX) and Van Nuys Airport (VNY).

This solicitation seeks to establish a five-year contract with a professional, safety-focused contractor capable of supporting LAWA’s diverse fleet, which includes light-, medium-, and heavy-duty vehicles, transit buses, and specialized airport and construction equipment, including LAWA-maintained motorcycles operated by Airport Police. Services under this contract will include scheduled towing and hauling, roadside assistance, recovery operations, and on-call emergency response, including after-hours support as required by operational conditions.

Work will be performed primarily within active airport environments, including secure and restricted areas. The selected contractor must demonstrate experience operating in complex, regulated settings and the ability to meet applicable safety, security, and compliance requirements associated with airport operations.

Pricing will be established using standardized bid worksheets for evaluation and comparison purposes. Service quantities and frequencies identified in this solicitation are estimates only, and actual usage will vary based on operational needs. LAWA seeks competitive, transparent pricing that reflects industry best practices while supporting reliable, responsive, and high-quality service delivery over the full contract term.

LAWA is committed to a fair, open, and competitive procurement process and encourages prospective bidders to carefully review this Request for Bids (RFB), attend the pre-bid conference, and submit questions for clarification where needed.

2. Project Overview LAWA operates and maintains a large and diverse fleet of vehicles and equipment in support of airport operations at LAX and VNY. To ensure continuity of operations and minimize equipment downtime, LAWA requires access to reliable towing, hauling, and recovery services capable of supporting routine, unscheduled, and emergency service needs.

The purpose of this contract is to provide towing and equipment hauling services for LAWA-owned vehicles and equipment across multiple classifications, including light-, medium-, and heavy-duty units. Services may be required for disabled vehicles, scheduled relocations, recovery operations, roadside assistance, and other operational needs as directed by LAWA.

Service locations include LAWA maintenance facilities, airfield and non-airfield areas, roadways, and other designated locations associated with LAX and VNY operations. Certain services may occur within secure or restricted airport areas and may require compliance with additional security and access requirements.

This Project Overview is intended to provide general context regarding LAWA’s operational need for towing and hauling services. Detailed technical requirements, response times, safety obligations, pricing structure, and performance standards are defined in the Scope of Work, Specifications, and Bid Worksheets, which shall govern performance under the contract.

3. Objectives:

The project aims to:

• Provide towing and hauling services for LAWA’s fleet, including heavy-duty, medium-duty, and light-duty vehicles.

• Deliver emergency towing and hauling services after hours to minimize delays in public services and operational projects.

• Ensure timely transportation of fleet assets across LAWA locations to reduce equipment downtime.

• Support LAWA’s operational continuity by responding to unscheduled or urgent towing needs within four (4) hours of notification, unless otherwise directed by the LAWA Project Manager.

• Help LAWA avoid higher costs and service delays by maintaining consistent availability of towing and hauling resources.

4. Scope of Work:

In the event of conflict between the Executive Summary, Project Overview, and the Scope of Work or Specifications, the Scope of Work and Specifications shall govern.

4.1 Vehicle Classification

LAWA owns and operates approximately 950 vehicles throughout Los Angeles International Airport (LAX) and Van Nuys Airport (VNY), including:

o Light-Duty Vehicles: Class 1 & 2 (10,000 pounds or less) o Various types of cars o Light-duty trucks o Medium-Duty Vehicles: Class 3-5 (10,001 pounds to 19,500 pounds) o Medium-duty trucks o Heavy-Duty Vehicles: Class 6-8 (19,501 pounds or greater) o 10-yard dump trucks o 3-axle trash trucks o 4,000-gallon water trucks o 60-foot articulated airfield passenger buses o Paving equipment (e.g., track-type pavers, steel-wheeled rollers) o Loaders o Moto-graders o Backhoes o Large pavement profilers

LAWA also maintains a fleet of approximately forty-five (45) to fifty (50) motorcycles operated by the Airport Police Division, which are included within the scope of services under this contract.

Gross Vehicle Weight Rate (lbs.)

Federal Highway Administration Vehicle Class GVWR Category

> 6,000 Class 1: < 6,000 lbs. Light Duty < 10,000 lbs. 10,000 Class 2: 6,001 - 10,000 lbs.

14,000 Class 3: 10,001 - 14,000 lbs.

Medium Duty

10,001 - 26,000 lbs.

16,000 Class 4: 14,001 - 16,000 lbs.

19,500 Class 5: 16,001 - 19,500 lbs.

26,000 Class 6: 19,501 - 26,000 lbs.

33,000 Class 7: 26,001 - 33,000 lbs. Heavy Duty

> 26,001 > 33,000 Class 8: > 33,001 lbs.

4.2 Motorcycle and Specialty Vehicle Services

Motorcycle towing, transport, and recovery services for LAWA-maintained motorcycles operated by Airport Police are included within the scope of this contract and shall be provided when authorized by LAWA, in accordance with applicable safety, handling, security, and access requirements.

4.3 Minimum Requirements

The contractor shall:

o Provide qualified operators and appropriate equipment to tow or haul LAWA vehicles and equipment, including light-, medium-, and heavy-duty classifications o Deliver and pick up vehicles from designated LAWA locations, including LAX, VNY, and other sites as directed.

o Ensure emergency towing and transportation services are available, including after-hours and during declared emergencies (e.g., earthquakes, wildfires, or other natural disasters).

o Respond to service requests within four (4) hours of notification.

o Transport disabled vehicles to LAWA Fleet Maintenance or other designated locations.

o Augment services through subcontractors, if needed, with invoicing on a cost-plus basis (markup percentage to be specified in the appendix).

o Specify minimum billable service hours in the appendix.

o Provide all necessary equipment to secure and transport vehicles and equipment safely, including but not limited to dollies, cable extensions, winches, and off-road work equipment.

o Obtain all required permits for oversized or overweight loads. Permit costs may be billed on a lump sum basis and shall distinguish between standard permits and complex or superload permits, as applicable.

o Provide after-hours services (defined as 6:00 p.m. to 7:00 a.m.) as required. When performed, after-hours services shall be billed in accordance with the Contractor’s lump-sum or hourly pricing as submitted.

o Maintain active insurance coverage meeting all City of Los Angeles and LAWA requirements for the full duration of the contract term, including any exercised renewal periods. Proof of insurance shall be provided prior to contract execution and upon request by LAWA.

o Provide towing, transport, and recovery services for LAWA-owned motorcycles, including those operated by Airport Police, when authorized by LAWA.

4.4 Safety & Compliance

The selected contractor must adhere to the following safety protocols:

o Follow all Occupational Safety and Health Administration (OSHA), State, and applicable safety regulations.

o Take full responsibility for employee safety at the work site.

o Prevent unsafe actions or conditions that could cause injury.

o Take all necessary steps to prevent damage to vehicles and equipment during towing or transport. Safety-related preparation activities, including driveline and brake system measures, are considered integral to compliant service delivery.

5. Deliverables The selected contractor must provide and/or perform:

o Towing and hauling services for LAWA fleet assets, including light-, medium-, and heavy-duty classifications.

o Emergency towing and transportation services, including after-hours and during declared emergencies (e.g., earthquakes, wildfires, etc.)

o Delivery and pick-up of vehicles from designated LAWA locations (LAX, VNY, and others as directed).

o Transport of disabled vehicles to LAWA Fleet Maintenance or other designated sites.

o Roadside cleanup services when required, including crash site debris removal.

o Certified payroll documents or hourly time cards to ensure transparency and accountability.

o Documentation of certifications, licenses, and compliance with California Vehicle Code, Caltrans regulations, and City of Los Angeles ordinances, upon request.

o Invoicing for subcontracted services on a cost-plus basis, with markup percentage specified in the appendix.

o Minimum billable service hours, as specified in the appendix.

o Necessary vehicle preparation activities (including but not limited to driveshaft removal/reinstallation and air brake caging) to ensure safe transport. These services may be billed as lump-sum preparation charges when applicable.

5. Project Timeline o The contract term shall be five (5) years.

o Services will be provided on an ongoing basis as requested by LAWA:

o Emergency services must be delivered within four hours of notification.

o Regular service timelines will be coordinated with LAWA Fleet

Maintenance.

6. Pricing and Billing Assumptions The following pricing and billing assumptions apply to this contract and are intended to align the Scope of Work with the bid worksheets:

o Lump-Sum Charges – Certain services, including permit acquisition, vehicle preparation activities, and other defined services, may be billed on a lump-sum basis as identified in the bid worksheets o After-Hours Charges – After-hours charges apply to services performed between 6:00 p.m. and 7:00 a.m. and shall be billed in accordance with the Contractor’s submitted pricing.

o Safety-Related Preparation – Vehicle preparation activities performed to ensure safe transport are considered required scope elements when applicable and are not discretionary add-ons.

o No Separate Authorization Required – When conditions necessitate vehicle preparation or permitting to perform towing or hauling services safely, such activities shall not require separate written authorization beyond the original service request.

o Consistency with Bid Pricing – All pricing shall be consistent with the Contractor’s submitted bid worksheets. No additional fees or charges shall be assessed unless expressly identified in the bid pricing or authorized in writing by LAWA.

o Emergency and After-Hours Services – Emergency services may occur during regular business hours or after-hours periods. After-hours services are defined solely by the time of performance, while emergency services are defined by the nature and urgency of the service request. Applicable pricing shall be based on the service classification and time of performance as identified in the Bid Worksheets and applied in accordance with the contract’s pricing provisions.

7. Location of Services Delivery and pick-up locations include:

• LAX Fleet Maintenance: 7411 World Way West, Los Angeles, CA 90045

• VNY Maintenance Yard: 16813 Stagg Street, Van Nuys, CA 91406

• Other various locations as needed for road calls (additional details will be provided by the Project Manager)

8. Required Skills & Experience The contractors must have:

o A valid California Class A commercial Driver’s License for all operators performing towing and hauling services.

o A business history with a minimum of no less than three to five years of continuous operation in towing and transport services.

o Current certifications, licenses, and permits for all vehicles, drivers, and operators.

• Towing and Recovery Association of America (TRAA) certification

• California Tow Truck Association (CTTA) certification.

o Knowledge of and compliance with California Vehicle Code, Caltrans regulations, and City of Los Angeles ordinances governing public vehicle operations.

o Experience operating towing and transport equipment capable of handling LAWA’s fleet.

o Ability to respond to service requests within four (4) hours of notification.

o Skilled, trained, and licensed personnel with experience in professional towing and transport services.

o Ability to assess and resolve damage claims in coordination with LAWA

Fleet Maintenance representatives. and hauling heavy-duty vehicles and equipment

9. Acceptance Criteria Services will be accepted based on:

o Timely delivery and pick-up vehicles and equipment.

o Compliance with emergency response timelines and equipment.

o Proper documentation of services and fees.

o Written approval from LAWA Fleet Maintenance representatives.