4-01 - RFCSP 2026-022 Specifications Contract Documents.pdf

SPECIFICATIONS AND CONTRACT DOCUMENTS

FOR THE CONSTRUCTION OF

BURLESON LEGACY PARK – PHASE 1

PROJECT #: PK2311

FOR THE

CITY OF BURLESON, TEXAS

CAPITAL ENGINEERING DEPARTMENT

MAY 2026

CITY OF BURLESON

RFCSP 2026-022

CITY OF BURLESON | 2

TABLE OF CONTENTS

NOTICE TO PROPOSERS

REQUEST FOR COMPETITIVE SEALED PROPOSALS

APPENDIX A – SCOPE OF SERVICES

APPENDIX B – SUBMITTAL REQUIREMENTS

SECTION 1 INSTRUCTIONS TO BIDDERS

SECTION 2 PREVAILING WAGE RATES FOR MUNICIPAL CONSTRUCTION IN BURLESON,

TEXAS

SECTION 3 PREVAILING WAGE RATES AFFIDAVIT

SECTION 4 OUT OF STATE CONTRACTOR COMPLIANCE TO STATE LAW

SECTION 5 AFFIDAVIT AGAINST PROHIBITED ACTS

TEXAS PENAL CODE

TITLE 8: OFFENSES AGAINST PUBLIC ADMINISTRATION

SECTION 6 CONFLICT OF INTEREST

CONFLICT OF INTEREST QUESTIONNAIRE

CONFLICT OF INTEREST QUESTIONNAIRE

SAMPLE FORM 1295

SECTION 7 PROPOSAL FORM

Proposal Form Exhibit ‘A’

SECTION 8 ANTICIPATED SUBCONTRACTOR LIST

SECTION 9 CONTRACT

SECTION 10 PERFORMANCE BOND

SECTION 11 PAYMENT BOND

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SECTION 12 MAINTENANCE BOND

SECTION 13 CONSENT OF SURETY COMPANY TO FINAL PAYMENT

SECTION 14 CONTRACTORS AFFIDAVIT OF FINAL PAYMENT

SECTION 15 - SPECIAL PROVISIONS

PART A – PAVING AND DRAINAGE SPECIFICATIONS

PART B – WATER & SANITARY SEWER

TECHNICAL PROVISIONS

SECTION 260500 - COMMON WORK RESULTS FOR ELECTRICAL SYSTEMS PART 1 - GENERAL

SECTION 260526 - GROUNDING AND BONDING FOR ELECTRICAL SYSTEM PART 1 - GENERAL

SECTION 260553 – IDENTIFICATION FOR ELECTRICAL SYSTEMS PART 1 - GENERAL

SECTION 260573 - OVERCURRENT PROTECTIVE DEVICE COORDINATION STUDY PART 1 - GENERAL

SECTION 260923 - LIGHTING CONTROL DEVICES PART 1 - GENERAL

SECTION 262200 - LOW-VOLTAGE TRANSFORMERS PART 1 - GENERAL

SECTION 262413 - SWITCHBOARDS PART 1 - GENERAL

SECTION 262416 - PANELBOARDS PART 1 - GENERAL

SECTION 262726 - WIRING DEVICES PART 1 - GENERAL

SECTION 265600 - EXTERIOR LIGHTING PART 1 - GENERAL

SECTION 265668 - EXTERIOR ATHLETIC LIGHTING PART 1 - GENERAL

DOCUMENT 000107 PROFESSIONAL SEALS PAGE LANDSCAPE ARCHITECTURE

SECTION 312219 LANDSCAPE FINISH GRADING

SECTION 320191 LANDSCAPE MAINTENANCE (1 YEAR)

SECTION 321300 DECORATIVE CONCRETE PAVING

SECTION 321402 UNIT PAVERS

IRRIGATION PUMP STATION

SECTION 329113 SOIL PREPARATION

SECTION 329223 LAWNS & GRASSES

SECTION 329300 PLANTS SPECIAL PROVISIONS

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BID ITEM DESCRIPTIONS

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NOTICE TO PROPOSERS

RFCSP 2026-022 Burleson Legacy Park – Phase 1

Notice is hereby given that the City of Burleson is seeking proposals for Burleson Legacy Park – Phase 1 (PK2311).

The deadline for submission is June 25, 2026 at 2:00PM CST. The bid opening will be virtual at 3:00PM. A link for the bid opening will be provided via Euna. A non-mandatory pre-bid MS Teams meeting will be held June 10, 2026 at 10:00AM CST.

Phase 1 of Burleson Legacy Park includes the construction of 1,500 linear feet of roadway connecting Hulen Street to Alsbury Boulevard starting approximately 840 feet north of the Hulen-Alsbury roundabout and ending approximately 900 feet east of the Hulen-Alsbury roundabout. The project also includes construction of three lighted softball fields, a drop-off loop designed to accommodate food trucks, and a 188-space parking lot.

Additional improvements include a ten-foot-wide shared use path along the north side of the roadway and a six-foot-wide sidewalk that loops around the ballpark. Regrading and reshaping of the existing detention pond will be required for the drainage system. The project also includes rain gardens. Additional alternative bid items include educational signage, scoreboard and a 4-post shade sail system over the bleachers. The Project has an expected duration of 365 calendar days. The approximate Engineer’s Opinion of Probable Construction Cost (EOPCC) is

$9.3M for the base bid.

Specifications and Contract Documents for this project shall be available for viewing and download in electronic

(PDF) format at the City’s e-procurement system, Euna https://burlesontx.bonfirehub.com/login (registration is required) at no cost beginning May 30, 2026.

Any interpretations, corrections, clarifications, or changes to this Request for Competitive Sealed Proposals will be issued via addendum. Addenda will be posted in Euna. It is the responsibility of the respondent to monitor the

Euna website for addenda. Proposers shall acknowledge receipt of each addendum by submitting a signed copy with their submission. Oral explanations will not be binding.

POSTED THIS the 30th day of May 2026, in the Burleson City Hall, 141 West Renfro, Burleson, Texas.

May 30, 2026 June 6, 2026

Cleburne Times-Review

CITY OF BURLESON | 6

REQUEST FOR COMPETITIVE SEALED PROPOSALS

Proposal Reference Number: RFCSP 2026-022

Project Title: Burleson Legacy Park – Phase 1

Date Time Event

May 30, 2026 8:00am Issue Date

June 10, 2026 10:00am Virtual Pre-Proposal Conference (Not

Mandatory)

June 17, 2026 10:00am Questions Due

June 25, 2026 2:00pm Proposals Due

June 30, 2026 TBD Tentative Interview Date

July 20, 2026 TBD Recommendation to City Council

Important Information The City of Burleson will receive sealed proposals for the services specified until the deadline indicated above.

Proposals will only be received electronically through the City’s e-procurement system, Euna, at https://burlesontx.bonfirehub.com (registration required). Extensions will not be granted. Late submittals will not be accepted.

Questions and requests for additional information should be made in writing and no later than the questions deadline above and shall be directed to the Purchasing Agent via https://burlesontx.bonfirehub.com.

Any interpretations, corrections, clarifications, or changes to this Request for Competitive Sealed Proposals or specifications will be issued via addendum. Addenda will be posted at https://burlesontx.bonfirehub.com. It is the responsibility of the respondent to monitor the Euna website for addenda. Bidders shall acknowledge receipt of each addendum by submitting a signed copy with their proposal. Oral explanations will not be binding.

The City of Burleson reserves the right to reject any proposal and to waive defects in proposals. No officer or employee of the City of Burleson shall have a financial interest, direct or indirect, in this or any contract with the City of Burleson.

Minority and small business vendors are encouraged to submit bids/proposals on applicable City solicitations.

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PRE-PROPOSAL CONFERENCE:

A non-mandatory Pre-Proposal Conference and will take place on June 10, 2026, at 10:00 AM. Please be sure to sign in prior to the start of the conference. To join this meeting, click the link below or copy and paste into your browser, and follow the instructions from Microsoft Teams using the information provided. A link will also be posted to Euna.

Microsoft Teams Need help?

Join the meeting now Meeting ID: 287 819 221 127 667

Passcode: kP7dJ2me

EUNA SUBMISSION:

We are requesting Offerors submit via Euna. If there are any questions or concerns on how to do so, please contact

Euna Vendor Support: For support using the platform, access the online knowledge base, search the FAQ, or contact the Euna support team at Support.bonfire@EunaSolutions.com or 1-844-226-3862.

Please be sure to select the NIGP codes associated with your type of business or organization. Our solicitations will be set up using those codes and will be matched to vendors with the same codes. If you are already registered with Euna, you may use your existing name and password to register with the City of Burleson.

Original Bid Bond(s) MUST be scanned and include in the electronic submission. In order to establish Full

Responsiveness regarding the bid bond(s), The City of Burleson MUST be in receipt of the physical original bid bond(s) prior to city council approval of the recommended vendor. As there may be delays and/or oversights outside the control of the Offeror and Purchasing Division, the City of Burleson is requesting that you submit the bid bond no later than 24 hours after the bid dude date and time via email to the contact person listed on the solicitation cover sheet.

The original bid bond(s) should be sent/delivered to the address as follows:

RFCSP 2026-022 Bid Bond Submission

Attn: Andrea Anderson

141 W. Renfro

Burleson, Texas 76028

VIRTUAL BID OPENING:

The City of Burleson will be hosting virtual bid opening on June 25, 2026 at 3:00 PM CST via Microsoft Teams. Please be sure to sign in prior to the start of the bid opening. To join this meeting, click the link below or copy and paste into your browser, and follow the instructions from Microsoft Teams using the information provided. A link will also be posted to Euna.

Microsoft Teams Need help?

Join the meeting now Meeting ID: 284 169 350 977 86

Passcode: nz9MA2jW

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INTRODUCTION

The City of Burleson (“City”) is requesting Competitive Sealed Proposals (RFCSP) for the construction of Burleson

Legacy Park, located at 1303, 2140, 2430, and 2250 SW Hulen Street, Burleson, TX 76028. This 57.53-acre site is part of phase 1 of Burleson Legacy Park.

Phase 1 of Burleson Legacy Park includes the construction of 1500 linear feet of roadway connecting Hulen Street to

Alsbury Boulevard starting approximately 840 feet north of the Hulen-Alsbury roundabout and ending approximately

900 feet east of the Hulen-Alsbury roundabout. The project also includes construction of three lighted softball fields, a drop-off loop designed to accommodate food trucks, and a 188-space parking lot. Additional improvements include a ten-foot-wide shared use path along the north side of the roadway and a six-foot-wide sidewalk that loops around the ballpark. Regrading and reshaping of the existing detention pond will be required for the drainage system. The project also includes rain gardens. Additional alternative bid items include educational signage, scoreboard and a 4-post shade sail system over the bleachers. The Project has an expected duration of 365 calendar days. The approximate Engineer’s Opinion of Probable Construction Cost (EOPCC) is $9.3M for the base bid.

All work shall be completed in accordance with the construction documents, specifications, and schedule outlined in this RFCSP.

1. Definitions

a. Proposal: The signed and executed submittal of the entirety of Appendix B – Proposal.

b. Proposer/Offeror: The Proposer/Offeror and the Proposer’s/Offeror’s designated contact signing the first page of the Proposal.

c. City of Burleson (“City”): The City of Burleson, Texas.

d. Project: The name of this Request for Competitive Sealed Proposals as identified on the cover sheet and first page of Appendix A – Scope of Services.

e. Purchasing Agent: The City of Burleson Purchasing Manager is Andrea Anderson

Phone: (817) 426-9847

E-Mail: purchasing@burlesontx.com

f. Request for Competitive Sealed Proposals (RFCSP): The entirety of this document, including all Appendices and Addenda.

2. General Information

a. Tax Exempt Status: City purchases are exempt from State Sales Tax and Federal Excise Tax. The Contractor is cautioned that Texas law regarding tax exemption for City projects has been revised. The Contractor is responsible for obtaining the latest information from the State Comptroller's Office and/or other appropriate entities and bidding accordingly.

b. Pricing: proposal price(s) quoted, must be held firm for ninety (90) days to allow for evaluation unless otherwise stated in this document.

c. Public Inspection of Proposals: The City strictly adheres to the Texas Public Information Act (Texas

Government Code Chapter 552.001, et seq.) and all other governing statutes, regulations, and laws regarding the disclosure of RFCSP information. Proposals are not available for public inspection until after

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the contract award. If the Proposer has notified the City, in writing, that the Proposal contains trade secrets or confidential information, the City will generally take reasonable steps to prevent disclosure of such information, in accordance with the Public Information Act. This is a statement of general policy only, and in no event shall the City be liable for disclosure of such information by the City in response to a request, regardless of the City’s failure to take any such reasonable steps, even if the City is negligent in failing to do so.

d. Notification of Errors or Omissions: Proposers shall promptly notify the City of any omissions, ambiguity, inconsistency or error that they may discover upon examination of this RFCSP. The City shall not be responsible or liable for any errors and/or misrepresentation that result from the solicitations which are inadvertently incomplete, ambiguous, inconsistent or obviously erroneous.

e. Proposed Subcontractor Form: Vendors are required to submit a list of proposed subcontractors anticipated to complete work on the project, along with their respective scopes of work. This list is not final, and substitutions, additions, or modifications may be allowed with written approval from the Owner.

Final subcontractor approval will be subject to coordination and agreement with the Owner.

f. Affidavit of Prohibited Acts: Proposers must submit an Affidavit of Prohibited Acts, affirming that they have not engaged in any prohibited activities, including collusion, fraud, conflicts of interest, or bribery, as outlined under the Texas Penal Code. By signing the affidavit, the proposer hereby affirms awareness of

Texas Penal Code Sections 36.02, 36.08, 36.09, and 36.10 (a copy of which follows), which deal with bribery and gifts to public servants. The proposer further affirms that they will adhere to these provisions and require all agents, employees, and subcontractors to do the same.

g. Conflict of Interest Questionnaire: Pursuant to Texas Local Government Code Chapter 176, the Vendor certifies that it has filed or will file a Conflict of Interest Questionnaire (Form CIQ) if it has a business or employment relationship with a City officer resulting in taxable income over $2,500, or if gifts exceeding

$250 have been exchanged within the past twelve months. The Vendor acknowledges that this Agreement may be terminated and payment withheld if this certification is inaccurate or if the required form is not submitted within seven days of contract discussions or proposal submissions.

h. Non-Resident Bidders/Proposers: In accordance with Texas Government Code, Chapter 2252, the City and other governmental entities are prohibited from awarding contracts to non-resident bidders unless the bid amount is lower than the lowest bid submitted by a Texas resident. The required underbidding margin must be equal to the amount a Texas resident would need to underbid in the non-resident bidder’s state to match their bid.

i. Prevailing Wage Rates: The Contractor and each Subcontractor who performs work under the Contract must pay, at a minimum, the applicable prevailing wage rates to a worker employed by it in the performance of the Work. The prevailing wage rates applicable to the Project, which shall be in effect for the duration of the Contract, are set forth in the Notice of Prevailing Wage Rates.

j. HB 1295: Beginning January 1, 2016, state law requires awarded vendors contracting with the City to complete and submit the Certificate of Interested Parties (Form 1295). This form is located on the Texas

Ethics Commission website and should be completed and submitted upon notification of pending award at https://www.ethics.state.tx.us/filinginfo/1295/.

k. Protests: All protests concerning the bid/proposal solicitation process must be submitted in writing to the

Administrative Services Division within five working days after the proposal opening. This includes protests about advertising notices, deadlines, proposal openings, related procedures under local government code, and any alleged issues or ambiguities in the specifications.

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l. Anti-Boycotting Provisions/Offeror Acknowledgment: This acknowledgement form confirms that the

Vendor is aware of House Bill (HB) 252, House Bill (HB) 29, Senate Bill (SB) 13, and Senate Bill (SB) 19. The

Vendor acknowledges that this Agreement may be terminated, and payment withheld if any part of the certification or acknowledgment is found to be inaccurate.

3. RFCSP Withdrawals and/or Amendments

a. RFCSP Withdrawal: The City reserves the right to withdraw this RFCSP for any reason.

b. RFCSP Amendments: The City reserves the right to amend any aspect of this RFCSP by formal written addendum prior to the Proposal submittal deadline and will endeavor to notify all potential Proposers that have registered with the City, but failure to notify shall impose no obligation or liability on the City.

4. Proposal Submittal Requirements

a. Submittal Packet – Required Content: All proposals must be submitted electronically. The Proposer must visit https://burlesontx.bonfirehub.com/login and register. Once registered for this complimentary service, the Proposer may submit proposal documents electronically by selecting the appropriate proposal identification.

b. Submittal Deadline: It is the Proposer’s responsibility to have the Proposal Documents correctly electronically submitted by the submittal deadline. No extensions will be granted and no late submissions will be accepted.

c. Proposals Received Late: Proposers are encouraged to submit their proposals as soon as possible. The time and date of receipt as recorded within the Euna electronic system shall be the official time of receipt.

The City is not responsible for late submission regardless of the reason. Late Proposals will not be considered under any circumstances.

d. Alterations or Withdrawals of Proposal Document: Any submitted Proposal may be withdrawn or a revised proposal substituted prior to the submittal deadline. Proposal documents cannot be altered, amended or withdrawn by the Proposer after the submittal deadline, unless such alteration, amendment or withdrawal notice is approved in writing by the Purchasing Agent.

5. Proposal Evaluation, Contract Award, & Site Visit

a. Proposal Evaluation and Contract Award Process: The City will evaluate all proposals to determine which proposers are reasonably qualified for the award of the contract, applying the anticipated evaluation factors and emphasis to be placed on each factor as identified in the Scope of Services. The City may, at its option, conduct discussions with or accept proposal revisions from any reasonably qualified proposer.

The City reserves the right to determine which proposal will be most advantageous to the City.

Each proposal (“Proposal”) submitted by an Offeror (“Offeror”) must contain all specified documents outlined in the Required Documents – Submittal Checklist by the submission due date and time in accordance with the Evaluation Criteria. Proposal components must be provided as separate documents in the file format requested. Failure to complete and submit and/or complete required documents prior to the solicitation due date and time may result in Offeror’s Proposal being deemed non-responsive and not being evaluated.

The evaluation, ranking, and negotiations for selection of the prime contractor for this project is anticipated to be completed and submitted to the Burleson City Council for action by July 20, 2026. If the

City is unable to negotiate a satisfactory contract with the top-ranked firm within 45 calendar days, the

City will formally end negotiations with that firm in writing and may proceed to the next Offeror in the

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order of the selection ranking, until a contract is reached or all negotiations end. The City, in its complete discretion, may elect to extend the time for negotiations with any firm for an additional period of time.

The City will select the Offeror that offers the “best value” to the City based on the evaluation of the following criteria:

b. Evaluation Criteria: A full description of each criterion is included in Appendix B.

Selection Criteria Weighted Value

Proposal Price 50 points

Firm Profile, Financial Capability and Project History 15 points

Key Staff and Subcontractors’ Qualifications and Comparable

Experience 15 points

Project Approach 15 points

Compliance with RFCSP 5 points

Subtotal Score 100 points

Optional Interview 15 points

6. Contract Award: An award of a contract to provide the goods or services specified herein will be made using competitive sealed proposals, in accordance with Chapter 252 of the Texas Local Government Code and with the

City’s purchasing policy. A sample Contract is available as part of this RFCSP. The Proposer must submit any objections to the contract along with responses. A fully executed contract shall be comprised of the following documents:

a. This Request for Proposal, including all attachments

b. The successful Proposer’s proposal

c. Formal contract and executed bonds

Offerors should be aware that sealed proposals and information regarding sealed proposals cannot and will not be disclosed to the public prior to contract award.

7. Bonds: In addition to a 5% Bid Bond (based on bid and alternates), Maintenance, Performance, and Payment Bonds

(100%) will be required in accordance with Government Code 2253 and Local Government Code 252. The successful contractor shall submit bonds if awarded. Bonds must be from an approved surety company holding a permit from the State of Texas to act as surety, or other sureties acceptable to the Owner, on the forms provided in the specifications.

8. Site Visit: While a formal site visit is not scheduled for this project, visiting the site located at 1303, 2140, 2430, and 2250 SW Hulen ST, Burleson, TX 76028 is highly encouraged. Failure of the Offeror to visit the Project Site and be acquainted with the conditions of the Work and the Contract Documents shall in no way relieve the Offeror from any obligations with respect to its Proposal.

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9. Completeness: If the Proposal is incomplete or otherwise fails to conform to the requirements of the RFCSP, the

City alone will determine whether the variance is so significant as to render the Proposal non-responsive, or whether the variance may be cured by the Proposer or waived by the City, such that the Proposal may be considered for award.

10. Ambiguity: Any ambiguity in the Proposal as a result of omission, error, lack of clarity or non-compliance by the

Proposer with specifications, instructions and all conditions shall be construed in the favor of the City. In the event of a conflict between these standard RFCSP requirements and details provided in Appendix A – Scope of Services or Appendix B – Proposal, the Appendices shall prevail.

11. Additional Information: The City may request any other information necessary to determine Proposer’s ability to meet the minimum standards required by this RFCSP.

12. Alternate Products: The bid sheet and project plans specify certain brand names and model numbers. However, the City will consider bids that include alternate products of substantially similar quality and functionality. If alternate products are included in the bid, the proposal must include supporting product information and specifications for evaluation.

13. Partial Contract Award: The City reserves the right to award one contract for some or all the requirements proposed or award multiple contracts for various portions of the requirements to different Proposers based on the unit prices proposed in response to this request, or to reject any and all Proposals and re-solicit for Proposals, as deemed to be in the best interest of the City.

14. Cooperative Governmental Purchasing Notice: Other governmental entities maintaining interlocal agreements with the City, may desire, but are not obligated, to purchase goods and services defined in this RFCSP from the successful Proposer. All purchases by governmental entities, other than the City, will be billed directly to and paid by that governmental entity. The City will not be responsible for another governmental entity’s debts. Each governmental entity will place their own orders with the successful Proposer and be responsible for ensuring full compliance with the RFCSP specifications. Prior to other governmental entities placing orders, the City will notify the successful Proposer of their intent.

15. Billing for Services; Payment: Successful Proposers will be contacted by the Purchasing Division to set up their vendor profile.

16. Terminate for Cause: The occurrence of any one or more of the following events will justify termination of the contract by the City of Burleson for cause:

a. The successful Proposer fails to perform in accordance with the provisions of these specifications; or the successful Proposer violates any of the provisions of these specifications; or

b. The successful Proposer disregards laws or regulations of any public body having jurisdiction; or

c. The successful Proposer transfers, assigns, or conveys any or all of its obligations or duties under the contract to other party(ies) without written consent of the City.

d. If one or more events identified in subparagraphs M(i) through M(iv) occurs, the City may terminate the contract by giving the successful Proposer seven (7) days’ written notice. In such case, the successful

Proposer shall only be entitled to receive payment for goods and services provided before the effective date of termination. The successful Proposer shall not receive any payment on account of loss of anticipated profits or revenue or other economic loss resulting from such termination.

e. When the contract has been so terminated by the City, such termination shall not affect any rights or remedies of the City then existing or which may thereafter accrue.

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17. Terminate for Convenience: This contract may be cancelled or terminated at any time by giving vendor thirty (30) days written notice. Proposer may be entitled to payment for services actually performed; to the extent said services are satisfactory.

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APPENDIX A – SCOPE OF SERVICES

BURLESON LEGACY PARK - PHASE 1

Phase 1 of Burleson Legacy Park includes the construction of 1,500 linear feet of roadway connecting Hulen Street to Alsbury Boulevard, starting approximately 840 feet north of the Hulen-Alsbury roundabout and ending approximately 900 feet east of the Hulen-Alsbury roundabout. The project also includes construction of three lighted softball fields, a drop-off loop designed to accommodate food trucks, and a 188-space parking lot.

Additional improvements include a ten-foot-wide shared use path along the north side of the roadway and a six-foot-wide sidewalk that loops around the ballpark.

Drainage improvements include the construction of subsurface drainage systems for roadway and parking lot areas that convey drainage to a retention and detention pond. Regrading and reshaping of the existing retention pond will be required for the drainage system. The drainage system also includes construction of rain gardens that are functional to the system. The project also includes the construction and installation of pond equipment and irrigation pump equipment for a system that pumps water from the retention pond to the facility for irrigation.

Additional alternate bid items include educational signage, a scoreboard, and a four-post shade sail system over the bleachers.

Burleson Legacy Park Phase 1 has an expected construction duration of 365 calendar days, and the approximate

Engineer’s Opinion of Probable Construction Cost (EOPCC) is $9.3 million for the base bid.

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APPENDIX B – SUBMITTAL REQUIREMENTS

APPENDIX B- COVER PAGE

All proposals submitted to the City of Burleson shall include this page with the submitted Proposal.

RFCSP Number: RFCSP 2026-022

Project Title: Burleson Legacy Park Phase 1

Submittal Deadline: June 25, 2026, at 2:00PM CST

Submit Electronically* to: https://burlesontx.bonfirehub.com/login

* Requires email account login and password.

Proposer Information:

Proposer’s Legal Name:

Address:

City, State & Zip

Federal Employers

Identification Number #

Phone Number:

Fax Number:

E-Mail Address:

Federal, State and/or Local Identification Information

Centralized Master Bidders List registration number: .

Prime contractor HUB / MWBE registration number: .

An individual Proposer acting as a sole proprietor must also enter the Proposer’s Social Security Number

Please indicate below if you will permit other governmental entities to purchase from your agreement with the City

[ ] Yes, Others can purchase [ ] No, Only the City can purchase Proposer Authorization

I, the undersigned, have the authority to execute this Proposal in its entirety as submitted and enter into a contract on behalf of the Proposer.

Printed Name and Position of Authorized Representative:

Signature of Authorized Representative:

Signed this (day) of (month), (year)

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REQUIRED DOCUMENTS – SUBMITTAL CHECKLIST

Group Document Title/File Name Included?

Y/N

Online Bid Portal Online Pricing Sheet (BT-64PF)

Proposal Appendix B – Cover Page

Proposal Appendix B – Required Documents – Submittal Checklist

Proposal Section 7– Proposal Form Exhibit ‘A’

Proposal Proposal Attachment - Firm Profile, Financial Capability and Project

History (Reference Appendix B – Sections 1 and 3)

Proposal Attachment - Key Staff and Subcontractors’ Qualifications and Comparable Experience (Reference Appendix B – Sections 1 and 3)

Proposal Attachment – Project Approach (Reference Appendix B –

Sections 1 and 3

Standard Form Signed Addenda

Standard Form Prevailing Wage Rates Affidavit

Standard Form Out of State Contractor Compliance to State Law

Standard Form Affidavit Against Prohibited Acts

Standard Form Conflict of Interest Questionnaire

Standard Form Form 1295

Standard Form Offeror Acknowledgment

Standard Form Anticipated Subcontractor List

Standard Form Offeror’s Bond

Standard Form Surety Letter (Proof of bonding capacity)

Standard Form Certificate of Insurance

Standard Form W9

Signature Date

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1 A complete proposal will consist of a document or documents that respond to each element of the submittal requirements AND the Proposal Form described in Section 2 below.

a. As this is a Request for a Competitive Sealed Proposal, please note that in addition to price, other factors will be considered. The project’s weighted evaluation criteria is outlined in Section 3 of Appendix B. Each of the following requirements demonstrating the Offeror’s qualifications and experience must be provided in the Offeror’s Euna submission:

b. In addition to completing all required sections of the Proposal Documents, the Offeror shall provide documentation demonstrating the Offeror’s qualifications, relevant experience, and project management capabilities. This documentation shall be included with the Offeror’s Euna submissions.

c. The Offeror shall address each of the following items in the same order in which they are set forth below.

Qualification and experience documentation shall be submitted on letter-size (8-1/2” x 11”) PDF. The qualifications and experience data provided shall not be limited to a simple list of references or prior projects. Offerors are expected to clearly demonstrate how their past experience, project approach, and management practices are relevant to and supportive of the successful delivery of the services being solicited in this RFCSP. Offerors should draw direct correlations between prior comparable projects and the current project scope, schedule, complexity, and operational requirements.

d. Offerors are encouraged to provide any supporting materials that demonstrate their ability to successfully perform the work, manage project risks, coordinate stakeholders, maintain schedules, and deliver a large-scale project in an effective and timely manner.

2 Proposal Form

Provide the information as required in Section 7 – Proposal Form, to establish:

a. Offeror’s General Information Proposal Price

b. All Criteria Outlined Below

c. The Proposal Form is included with the Proposal Documents

i. All blanks on the Proposal Form must be completed and the Proposal Form signed. Erasures or alterations shall be initialed by the person signing the Proposal Form. A Proposal price shall be indicated for each proposed item, alternative and unit price item listing therein. In the case of optional alternatives, the words “No Proposal,” “No Change,” or “Not Applicable” may be entered.

Offeror shall state the prices, in both words and numerals, for which the Offeror proposes to do the work contemplated or furnish materials required. If handwritten, all prices shall be written legibly.

In case of discrepancy between price in written/typed words and the price in written/typed numerals, the price in written/typed words shall govern.

ii. Proposals by corporations shall be executed in the corporate name by the president or a vice president or other corporate officer accompanied by evidence of authority to sign, shall execute bids by corporations in the corporate name and the corporate seal shall be affixed and attested by the Secretary or an Assistant Secretary. The corporate address and state of incorporation shall be shown below the signature.

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iii. Proposals by partnerships shall be executed in the partnership name and signed by a partner, whose title must appear under the signature accompanied by evidence of authority to sign. The official address of the partnership shall be shown below the signature.

iv. Proposals by limited liability companies shall be executed in the name of the firm by a member and accompanied by evidence of authority to sign. The state of formation of the firm and the official address of the firm shall be shown.

v. Proposals by individuals shall show the Offeror’s name and official address.

vi. Proposals by joint ventures shall be executed by each joint venturer in the manner indicated on the

Proposal Form. The official address of the joint venture shall be shown.

vii. All names shall be typed below the signature.

viii. The Proposal shall contain an acknowledgement of receipt of all Addenda, the numbers of which shall be filled in on the Proposal Form.

ix. Postal and email addresses and telephone numbers for communication regarding the Proposal shall be shown.

x. Evidence of authority to conduct business as a Nonresident Offeror in the state of Texas shall be provided in accordance with Section 4 – Out of State Contractor Compliance to State Law.

3 Evaluation of Proposals

Proposals will be evaluated by a Selection Team from the relevant City Departments. The Selection Team will score the received Proposals based on the evaluation criteria below to determine the Offeror that provides the Best

Value.

In evaluating a Proposal from a Nonresident Offeror, Proposal Prices and/or evaluation scores will be adjusted to the extent practicable to offset the advantage, if any, the Nonresident Offeror would have over a Texas resident offeror in the Nonresident Offeror’s State.

The City will process and evaluate the received Proposals expeditiously, based on the evaluation criteria below to determine the Offeror that provides the Best Value for the City. The City will not be liable to any Offeror, however, for any delays in connection with the evaluation, award or execution of the Contract.

Evaluation shall be based on the highest scoring of the Proposal with a maximum score of 100 points apportioned as follows:

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Selection Criteria Weighted Value Requirements

Proposal Price 50 points 3a

Firm Profile, Financial Capability and Project History 15 points 3b

Key Staff and Subcontractors’ Qualifications and

Comparable Experience 15 points 3c

Project Approach 15 points 1 and 3d

Compliance with RFCSP 5 points 1, 2, and 3

Subtotal Score 100 points

Optional Interview 15 points

The City reserves the right to hold an interview to assist with determining the best value offeror. If an interview is held, requirements and scoring criteria will be provided to the qualified offerors, the Proposal score will be retained, and the total scoring will be out of a maximum of 115 points

Evaluation shall be based on the highest scoring of the Proposal with a maximum score of 100 points apportioned as follows:

a. Proposal Price (50 points): Offerors must submit the Online Pricing Sheet and the Proposal Form Exhibit

‘A’. Lowest price receives 50 points while others receive a percentage of points based on a percentage comparison with the lowest base proposal price. The formula for the construction cost is as follows:

i. Score = (Low Bid / Vendor Bid) *50

b. Firm Profile, Financial Capability and Project History (15 Points): Points will be awarded based on the

Offeror's relevant experience in delivering projects of similar size and scope, including the construction of softball fields with athletic field lighting, artificial turf infield installation, natural turf outfield installation with associated irrigation system, rain gardens, roadway and sidewalk improvements, parking lot improvements and the completion of drainage detention ponds with aeration devices. Consideration will also be given to the Offeror’s reputation for delivering high-quality work on similar projects and their overall experience and reliability as a contractor. The City will evaluate the projects submitted in accordance with the Submittal Requirements Paragraph, to determine relevancy to the specified scope of this Project and review the Offeror’s performance on the submitted projects. The City may contact the references provided by the Offeror, as well as any other additional references as may be necessary to verify the qualifications, experience and reputation of the Offeror. The Proposal should include an attachment detailing the Firm Profile, Financial Capability and Project History, which will include the following information at a minimum

i. List the categories of work that your organization normally performs with its own forces.

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ii. Offeror must submit a letter from Offeror’s Surety stating Offeror’s ability to acquire bonding in the full amount of the project and the maximum limits to be applied, if applicable, along with

Offeror’s current bonding capacity.

iii. Provide the maximum amount of insurance coverage your company carries for professional liability, general liability, builders risk, workman’s compensation and pollution liability.

iv. List any subcontractors in which your organization has some ownership and list the categories of work those subcontractors normally perform.

v. Has your organization ever failed to complete any work awarded to it? (If that answer is yes, please attach details.)

vi. Are there any judgments, claims, arbitration proceedings or suits files or outstanding against your organization or its offerors for the last 5 years? (If the answer is yes, please attach details.)

vii. Has your organization, whether under its current or previous names, filed any lawsuits or requested arbitration with regard to construction contracts within the last 5 years? (If the answer is yes, please attach details.)

viii. Within the last 5 years, has any officer or principal of your organization ever been an officer or principal of another organization when it failed to complete a construction contract? (If the answer is yes, please attached details.)

ix. List construction projects your organization has in progress giving the name and location of project, owner, engineer, Offeror’s role as prime or subcontractor, contract amount, percent complete and scheduled completion date.

x. Has your organization, an officer, or principal violated or been required to invoke a payment or performance bond? (If the answer is yes, please attach details.)

xi. Provide the Offeror’s annual volume for the last five (5) years, including both dollar value and number of projects. This volume should represent the volume of the office(s) directly supporting this project.

xii. Provide the Offeror’s percentage of City/Municipal public sector projects compared to the overall volume for each year during the last five (5) years.

xiii. Submit details of three (3) similar Park Construction projects completed within the last ten (10) years. The Offeror shall include the following items for each project submitted:

1. Project and Owner name, address and contact information of personnel involved on the project including phone number and email address of the contact.

2. Completion Date

3. Architect/ Engineer of Record contact information (firm, contact name, address, telephone, email) of person directly involved with the project

4. Pre-construction services provided and duration

5. Identify Offeror’s role as prime or subcontractor

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6. Company’s firms project team with roles and responsibilities Project Description

7. Project size/ dollar value and description of scope of work. Images of completed projects

8. Original Construction Schedule and actual project duration.

c. Key Staff and Subcontractors’ Qualifications and Comparable Experience (15 Points): The Proposal should include an attachment detailing the Key Staff and Subcontractors’ Qualifications and Comparable Experience, which will include the following information at a minimum:

i. Provide an organizational chart for Proposed Project personnel (maximum of one page) (including subcontractors, if applicable)

ii. The Offeror should, at a minimum, provide personnel experience for the Project Manager, Superintendent, Safety Manager, Scheduler, Manager in charge of Submittals and Requests for

Information and the Foreman/Foremen.

iii. Provide Key Personnel proposed for this Project (names, proposed roles, relevant licensure/certifications, office locations, and resume summaries (1 page max per person). The Key

Personnel Resume Form should include the following information:

iv. Name and Job Title Role and Responsibility

v. Total number of years of experience and total number of years with current firm. Licenses and

Certifications.

vi. Project Role and Responsibilities.

vii. Relevant experience, specifically within the last 5 years. Identify if projects were completed with current firm or previous firm

viii. List of other active projects Key Personnel will be assigned to for the duration of this project and include percentage of time allocated for each

ix. Provide proposed staff availability to perform services on this Project

x. Provide the proposed project manager’s experience with similar size and type of projects

xi. Identify any subcontractors that will be utilized for their project and provide details of their similar projects within the areas of expertise being utilized for this project

d. Project Approach – Detailed Schedule and Written Plan to achieve Substantial Completion and Final

Acceptance within the Contract Time (15 points): The schedule and plan should clearly show the Critical

Path and Preliminary Phasing, and the means and methods the Offeror will use to achieve Substantial

Completion within the Contract time. Scoring will be based on the Offeror’s ability to communicate the plan and schedule. The Proposal should include an attachment detailing the Project Approach, which will include the following information at a minimum:

i. Baseline Schedule – The Offeror shall submit a detailed Baseline Schedule. The schedule should provide a preliminary phasing plan for the project and demonstrate the Offeror’s ability to complete the Project within the Contract Time. The schedule should clearly identify the Critical

Path Items and the Plan to keep the project on schedule.

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ii. The Written Plan should include, but not be limited to:

1. Baseline Schedule with Critical Path and Preliminary Phasing Plan

2. General discussion of how the Contractor intends to approach the Project including specific considerations regarding order of work and installation of materials. Identify potential risks and key coordination items.

3. Hours of Operation – shall follow City’s Noise Ordinance as outlines in the city’s Code of

Ordinances §34-191(d). Offeror’s Resources to reach Substantial Completion, including the number of shifts or crews working in parallel.

e. Compliance with RFCSP (5 points) (Offeror does not submit for this section): This criterion evaluates the

Offeror’s ability to meet the submission requirements as outlined in the Request for Competitive Sealed

Proposals (RCSP). Points will be awarded based on the completeness, accuracy, and adherence to the proposal submission guidelines, including providing all required documents, and conforming to all instructions specified in the RCSP.

i. The City may consider the qualifications and experience of Subcontractors, Suppliers and other persons and organizations proposed for those portions of the Work to which the identity of

Subcontractors, Suppliers and other persons and organizations must be submitted as provided in the Contract Documents or upon request of the City. City may also consider the operating costs, maintenance requirements, performance data and guarantees of major items of materials and equipment proposed for incorporation in the Work when such data is required to be submitted prior to the Notice of Award.

ii. City may conduct such investigations as City deems necessary to assist in the evaluation of any

Proposal and to establish the responsibility, qualifications and financial ability of Offerors, proposed Subcontractors, Suppliers and other persons and organizations to perform and furnish the work in accordance with the Contract Documents to City’s satisfaction within the prescribed time.

iii. Offeror shall perform with his own organization, work of a minimum value of 50% of the total

Contract price and demonstrate this in Section 8 – Anticipated Subcontractors Form, unless otherwise approved by the City. Offeror shall complete and submit Section 8 – Anticipated

Subcontractors Form.

END OF APPENDIX B

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SECTION 1 INSTRUCTIONS TO BIDDERS

1 PROPOSAL:

a. The Proposal is included in these Bidding Documents; additional copies may be obtained from the City of Burleson, hereinafter called "OWNER”.

b. All blanks on the proposal shall be completed electronically.

c. Bidder may use the original proposal forms included in these bid documents or the Bidder may substitute a computer-generated proposal for the original proposal included in these bid documents. The substitute submittal shall be word-for-word as written in the original proposal contained herein. The Bidder shall also sign the Substitute Proposal.

d. If the Substitute Proposal changes the intent of a bid item or contains an error in the quantities, unit prices, or extension of prices, the OWNER may reject the bid submitted.

e. The Bid price of each item on the form shall be stated in words and numerals. Words take precedence in case of a conflict. In the case of a conflict between the unit price indicated and the extended amount shown, the unit indicated multiplied by the state quantity shall govern.

f. The President or a Vice President (or other corporate officer accompanied by evidence of authority to sign) shall execute bids by corporations in the corporate name and the corporate seal shall be affixed and attested by the Secretary or an Assistant Secretary. The corporate address and state of incorporation shall be shown below the signature.

g. Bids by partnerships must be executed in the partnership name and signed by a partner, whose title shall appear under the signature and at the official address of the partnership shall be shown below the signature.

h. All names shall be typed or printed below the signature.

i. The bid shall contain an acknowledgement of receipt of all Addenda (the numbers of which must be filled in on the Proposal).

j. The address and telephone number for communications regarding the bid shall be shown.

k. The bid shall be complete with prices stated for all alternates. The Bidder should be aware that the

OWNER, to stay within the OWNER’s

l. Available funds could adjust the scope of the project. Alternates selected and revisions to limits of construction and resulting quantity adjustments will be identified in the Notice of Award and will be adjusted in the proposal contained in the executed contract.

2 SUBMISSION OF BIDS:

a. It shall be the Bidder's responsibility for the electronic delivery of his proposal at the proper place by the time stated in the Notice to Bidders. The mere fact that a proposal was dispatched will not be considered. Proposals must be submitted at http://burlesontx.bonfirehub.com. The BIDDER shall

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acknowledge receipt of any addenda.

3 BID SECURITY:

a. An approved bidder's bond made payable to the OWNER in an amount of five (5%) percent of the largest possible total of the bid may be required as a guarantee that, if awarded the contract, the

Bidder will enter into a Contract and execute all necessary bonds. Bid securities will be returned to Bidders when the Contract award is made or bids are rejected.

4 BONDS, INSURANCE AND AFFIDAVITS:

A. The following bonds and proof of insurance shall be filed with the City of Burleson as a condition of the contract, together with appropriate powers of attorney.

1. Performance, Payment, And Maintenance Bonds: Performance, Payment and Maintenance bonds in the amount of not less than one hundred percent (100%) of the contract price conditioned upon the faithful performance of the contract, and upon payment of all persons supplying labor or furnishing materials, will be required upon the forms, which are a part of the Contract Documents. Bonds shall be executed by a surety company authorized to do business in the State of Texas and acceptable to and approved by the

City of Burleson. The period of the Maintenance Bond shall be two years from the date of acceptance of all work done under the contract, to cover the guarantee as set forth in the Special Conditions.

2. Performance Bonds And Payment Bonds In Excess Of $100,000: In addition to all other requirements set forth with regard to performance bonds and payment bonds, any performance bond or payment bond in an amount exceeding One Hundred Thousand Dollars ($100,000) must be issued by a surety that is qualified as a surety on obligations permitted or required under federal law as indicated by publication of…