3rd QTR FY25 Meat cover letter1.pdf

United States Government Memorandum FCI Aliceville P.O. Box 445 Aliceville, Alabama 35442

February 12, 2025

Dear Quoter:

Attached is the Request for Quotation 15B31825Q00000008, 3rd Quarter FY25– Meat & Subsistence products, for the Federal Correctional Institution in Aliceville, Alabama.

This package contains all the necessary information for submitting a request for quote for evaluation. The following forms, clauses, and statements must be completed and submitted with your offer:

A. Standard Form 1449

B. Representations and Certifications

All potential quoters are advised this solicitation includes FAR clause 52.212-4 Contract Terms & Conditions- Commercial Products and Commercial Services (November 2021), and System for Award Management database (SAM), formerly Central Contractor Registration (CCR). This clause requires all contractors conducting business with the Federal Government to be registered in the SAM database at www.SAM.gov. Quoters should include their Unique Entity Identifier (UEI number) in the quote. The Contracting Officer will verify registration prior to award by entering the potential awardee’s UEI number into the SAM database. Failure to complete the registration procedures outlined in this clause may result in elimination from consideration for award. Quoters are required to comply with the specifications on the solicitation. Substitutions will not be accepted. Quoters must be able to accept Government electronic funds transfer (EFT).

The Contracting Officer has determined that it is in the best interest of the Government to make multiple awards for the line items.

The evaluation factors are Price and Past Performance. Price will be rated higher than past performance. Missing or incomplete data could result in the elimination of your quote. You are responsible for providing the correct prices to match our units of http://www.sam.gov/ measurements. Extend all totals. The Government will award to responsible offeror(s) whose offer conforms to the solicitation and considered to be the most advantageous to the Government. To be environment friendly, only send pages you have placed a bid

on. Goods are to be delivered on a weekly basis, Monday through Friday between 7:30 a.m. and 2:30 p.m., Central Standard Time, excluding federal holidays. Deliveries will not be accepted prior to February 24, 2025. Undelivered items are subject to cancellation. Failure to deliver within the established time frame will be considered as non-conformance under the terms of the contract.

Delivery requirements:

• All deliveries must be palletized (unless prior arrangements have been made with Food Service staff). A dock for unloading will be provided.

• All non-frozen, perishable foods must be delivered between 34°F to 40°F, except for bread. Fresh bread shall be delivered within 48 hours after baking.

• All canned goods must be delivered above 34°F and not frozen.

• All certified religious diet items must be marked with the Kosher symbol on individual packages, or the item will be refused.

• All frozen foods must be delivered at 0°F or below. Any product that indicates prior thawing will be refused. Random temperature checks shall be conducted by Food Service warehouse staff to ensure that products are at the proper temperature.

• Items must meet specifications as indicated in the BOP National Specifications.

It is the vendor’s responsibility to know these specifications. Please reference the RFQ line item(s) for this information.

• All items will be closely inspected by Food Service staff. There will be times when some items may require thawing and cooking to determine specification compliance. Receipt of delivery may be conditional for a period of three days (3 business days) to allow for adequate examination and testing. Items that fail to meet specifications will be refused.

• All items are conditionally received and found to be unacceptable must be picked up at the vendor’s expense within two weeks (10 business days) of notification of non-compliance. If product is not picked up in two weeks (10 business days) it will be properly disposed.

For delivery scheduling and directions, contact the Food Service Warehouse at

(205) 373-5330.

Do not send self-addressed stamped envelopes requesting information. Quotes shall be received via email to ALI-Acquisitions-S@bop.gov, lwindham@bop.gov, and/or b10williams@bop.gov on or before the deadline of Monday, February 24, 2024, by 4:00p.m., CST. Religious Diet Specifications quote requirements is also included for review. If you have any questions or concerns, please feel free to contact me via email.

Thank you, LaTasha Windham Supervisory Contract Specialist Federal Bureau of Prisons 11070 Highway 14 P.O. Box 445 Aliceville, AL 35442-0445

(205) 373-5081 lwindham@bop.gov mailto:ALI-Acquisitions-S@bop.gov mailto:lwindham@bop.gov

RELIGIOUS DIET SPECIFICATION QUOTE SHEET GENERAL SPECIFICATIONS

Religious Certification Requirements for Meals All items offered on this bid must be certified by an accepted Orthodox Kosher certification agency from the United States or Canada, such as: OU - Union of Orthodox-Jewish Congregations; OK - Organized Kashrus Laboratories; Star K, KOF-K;

KAJ - K'hal Adas Jeshurun; OKS - Organization of Orthodox Kashrus Supervision; OV - Vaad Hoeir of Saint Louis; CRC - Central Rabbinical Congress of the USA and Canada;

CRC - Chicago Rabbinical Counsel; or Kosher Overseers of America. Quoters will include a letter of certification from the religious certification agency dated no more than 11 months from the date of the quote provided.

Kosher Items will not contain alcohol, emulsifiers, mind altering substances, enzymes and/or chemicals.

General Meal Specifications- Items 1 through 13

1 The tray for all meals will be:

a) Made with non-metallic packaging that allows microwave and conventional oven heating and be heat sealed directly to the tray with clear plastic and wrapped with a separate sealed clear plastic wrapper which encloses the entire tray.

b) A three-compartment tray with one large compartment and two smaller compartments. Each compartment should be large enough to accommodate required ounces of product.

2 All meals will contain the food products per the individual product specification including the stated volume and/or weight of item as listed.

3 No substitutions may be made to the meats, vegetables, starches, sauces or preparation methods.

4 Meals (items 1 through 13) may be quoted as frozen and/or shelf stable products.

Pricing must be identifiable as either frozen or shelf stable.

5 Each individual meal must be marked with the certification symbol from the religious certification agency.

6 Heating directions must be provided for various wattage microwaves or oven heating including recommended method.

7 Mixed Vegetables will contain carrots, corn, peas, green beans, and lima beans with:

8 a) Not more than 40 percent by weight carrots.

b) Not more than 40 percent by weight corn (sweet, golden or yellow, whole kernel corn).

c) Not more than 40 percent by weight green peas.

9 Peas and Carrots will contain:

a) Not more than 40 percent by weight carrots.

b) Not more than 40 percent by weight green peas.

10 Mashed Potatoes will be made with commercially prepared potato flakes without peel, adding only water according to the manufacturers' preparation instructions; or fresh potatoes prepared using only water and spices with only the amount of binder which will ensure the product does separate in processing. No extenders of any type are allowed.

11 Tomato Sauce will be commercially prepared or crushed and/or pureed tomatoes, tomato paste and spices using only the amount of binder required to ensure the product does not separate during processing.