3rd QTR FY25 Meat Correction letter.pdf

United States Government

Memorandum

FCI Aliceville

P.O. Box 445

Aliceville, Alabama 35442

February 27, 2025

Dear Quoter:

After further review, it has been determined there are a few necessary corrections to address on the FCI Aliceville 3rd Quarter FY 25 Meat & Subsistence Combined

Synopsis/Solicitation-15B31825Q00000008.

The three items below were listed on the 15B31825Q00000008 Meat & Subsistence solicitation, but NOT requested by FCI Aliceville Food Service Department per the

National Menu Specification Quote Sheet submitted for the upcoming 3rd quarter FY25;

therefore, they should NOT have been included for consideration. The Contract Line

Item Numbers (CLINs) are as follows:

Item No. 0009- Kosher Meat - 20 Ounce Spaghetti and Meatballs Meal consisting of: - 4 ounce-weight cooked Beef Meatballs (made with ground beef with not more than:

20% fat; 20% added ingredients) - 5 ounce-weight Spaghetti Pasta - 3 ounce-weight

Tomato Sauce - 8 ounce-weight Sweet Peas - The finished product of the Meatball may not contain more than 3.5% of a non-dairy/non-meat binders and extenders or 2% isolated soy protein may be used, but must be shown in the ingredients statement on the product's label by its common name.

Item No. 0030-Cereal, Prepared, Ready to Eat, Wheat, Bran Flakes, made from

Whole grains or combination of whole and refined grains. (CID A-A-20000E, Type I, Class 5, Grain Composition a or b, Fiber 2), Sodium (a), Packaging type (vii), Agricultural practice (aa)). Bulk package 20 lb case. *Listed twice

Item No. 0043- Sugar, White (Refined), Powdered or Confectioners (CID A-A-

20135E, Type I, Style C) 50 POUND BAG

Any bids that were received with a unit price and total amount for these three specific items only (described above) will not be utilized as they were not requested by the requisitioning department. All other items will be included for consideration.

The following items should have been requested with one correction made to CLIN

0020. They are as follows:

*Item No. 0009- Kosher Dairy - 7 Ounce Cheese Omelet Meal consisting of:12

CASE COUNT

- 3 ounce-weight Plain Egg Omelet

- 1 ounce cheese

- 3 ounce Potatoes

Quantity requested- 5 CS

Unit Price- $ ______________ / Total Amount $ _______________________

Item No. 0020- Pasta, Spaghetti, Long Form, Whole Wheat Blend, Whole Wheat, or

Regular. (CID A-A-20062F, Type VI, Style A, B, or C). Enrichment type (A). 20 lb sealed bags in container

Quantity requested- Listed as 6000 CS, should be 6000 LB

Item No. 0030- Dressing, THOUSAND ISLAND Salad DRESSING, Pourable, Regular, Lite or Light, Reduced Fat, or Fat Free, Any Flavor, Any Style. 4/1 GALLON CASE.

(CID A-A-20162B, Type I, II, III, or IV, Any Class, Any Style). Note Type, Class, and

Style on bid if not specified. Total amount may be adjusted to the next highest case count. NAME BRAND ONLY

Quantity requested- 50 CS

Item No. 0043- Vegetable, Collard Greens, Canned, Grade U.S. No. 1. As defined in

Title 7, 51.521. Originated from crops that have been 100 percent grown, processed, and packed in the United States or Canada. 6/#10 CANS

Quantity requested- 56 CS

You may respond to these four corrections with this document, only if you previously submitted a bid in response to the 15B31825Q00000008 Combined Synopsis/

Solicitation for FCI Aliceville 3rd Quarter FY25 Meat & Subsistence. Quotes shall be received via email to ALI-Acquisitions-S@bop.gov, lwindham@bop.gov, and/or b10williams@bop.gov on or before the deadline of Monday, March 3, 2025, by

12:00p.m., CST. Religious Diet Specifications quote requirements is also included for review. If you have any questions or concerns, please feel free to contact me via email.

Do not send self-addressed stamped envelopes requesting information.

All potential quoters are advised this solicitation includes FAR clause 52.212-4 Contract

Terms & Conditions- Commercial Products and Commercial Services (November 2021), and System for Award Management database (SAM), formerly Central Contractor

Registration (CCR). This clause requires all contractors conducting business with the

Federal Government to be registered in the SAM database at www.SAM.gov. Quoters should include their Unique Entity Identifier (UEI number) in the quote. The Contracting

Officer will verify registration prior to award by entering the potential awardee’s UEI number into the SAM database. Failure to complete the registration procedures outlined in this clause may result in elimination from consideration for award. Quoters are required to comply with the specifications on the solicitation. Substitutions will not be accepted. Quoters must be able to accept Government electronic funds transfer (EFT).

The Contracting Officer has determined that it is in the best interest of the Government to make multiple awards for the line items.

The evaluation factors are Price and Past Performance. Price will be rated higher than past performance. Missing or incomplete data could result in the elimination of your quote. You are responsible for providing the correct prices to match our units of measurements. Extend all totals. The Government will award to responsible offeror(s) whose offer conforms to the solicitation and considered to be the most advantageous to the Government. To be environment friendly, only send pages you have placed a bid

on. Goods are to be delivered on a weekly basis, Monday through Friday between 7:30 a.m. and 2:30 p.m., Central Standard Time, excluding federal holidays. Deliveries will not be accepted prior to April 1, 2025. Undelivered items are subject to cancellation.

Failure to deliver within the established time frame will be considered as non-conformance under the terms of the contract.

Delivery requirements:

• All deliveries must be palletized (unless prior arrangements have been made with

Food Service staff). A dock for unloading will be provided.

mailto:ALI-Acquisitions-S@bop.gov mailto:lwindham@bop.gov http://www.sam.gov/

• All non-frozen, perishable foods must be delivered between 34°F to 40°F, except for bread. Fresh bread shall be delivered within 48 hours after baking.

• All canned goods must be delivered above 34°F and not frozen.

• All certified religious diet items must be marked with the Kosher symbol on individual packages, or the item will be refused.

• All frozen foods must be delivered at 0°F or below. Any product that indicates prior thawing will be refused. Random temperature checks shall be conducted by Food Service warehouse staff to ensure that products are at the proper temperature.

• Items must meet specifications as indicated in the BOP National Specifications.

It is the vendor’s responsibility to know these specifications. Please reference the RFQ line item(s) for this information.

• All items will be closely inspected by Food Service staff. There will be times when some items may require thawing and cooking to determine specification compliance. Receipt of delivery may be conditional for a period of three days (3 business days) to allow for adequate examination and testing. Items that fail to meet specifications will be refused.

• All items are conditionally received and found to be unacceptable must be picked up at the vendor’s expense within two weeks (10 business days) of notification of non-compliance. If product is not picked up in two weeks (10 business days) it will be properly disposed.

For delivery scheduling and directions, contact the Food Service Warehouse at (205)

373-5330.

Thank you, LaTasha Windham

Supervisory Contract Specialist

Federal Bureau of Prisons

11070 Highway 14

P.O. Box 445

Aliceville, AL 35442-0445

(205) 373-5081 lwindham@bop.gov mailto:lwindham@bop.gov

RELIGIOUS DIET SPECIFICATION QUOTE SHEET GENERAL SPECIFICATIONS

Religious Certification Requirements for Meals

All items offered on this bid must be certified by an accepted Orthodox Kosher certification agency from the United States or Canada, such as: OU - Union of

Orthodox-Jewish Congregations; OK - Organized Kashrus Laboratories; Star K, KOF-K;

KAJ - K'hal Adas Jeshurun; OKS - Organization of Orthodox Kashrus Supervision; OV -

Vaad Hoeir of Saint Louis; CRC - Central Rabbinical Congress of the USA and Canada;

CRC - Chicago Rabbinical Counsel; or Kosher Overseers of America. Quoters will include a letter of certification from the religious certification agency dated no more than

11 months from the date of the quote provided.

Kosher Items will not contain alcohol, emulsifiers, mind altering substances, enzymes and/or chemicals.

General Meal Specifications-

1 The tray for all meals will be:

a) Made with non-metallic packaging that allows microwave and conventional oven heating and be heat sealed directly to the tray with clear plastic and wrapped with a separate sealed clear plastic wrapper which encloses the entire tray.

b) A three-compartment tray with one large compartment and two smaller compartments. Each compartment should be large enough to accommodate required ounces of product.

2 All meals will contain the food products per the individual product specification including the stated volume and/or weight of item as listed.

3 No substitutions may be made to the meats, vegetables, starches, sauces or preparation methods.

4 Meals may be quoted as frozen and/or shelf stable products. Pricing must be identifiable as either frozen or shelf stable.

5 Each individual meal must be marked with the certification symbol from the religious certification agency.

6 Heating directions must be provided for various wattage microwaves or oven heating including recommended method.

7 Mixed Vegetables will contain carrots, corn, peas, green beans, and lima beans with:

8 a) Not more than 40 percent by weight carrots.

b) Not more than 40 percent by weight corn (sweet, golden or yellow, whole kernel corn).

c) Not more than 40 percent by weight green peas.

9 Peas and Carrots will contain:

a) Not more than 40 percent by weight carrots.

b) Not more than 40 percent by weight green peas.

10 Mashed Potatoes will be made with commercially prepared potato flakes without peel, adding only water according to the manufacturers' preparation instructions; or fresh potatoes prepared using only water and spices with only the amount of binder which will ensure the product does separate in processing. No extenders of any type are allowed.

11 Tomato Sauce will be commercially prepared or crushed and/or pureed tomatoes, tomato paste and spices using only the amount of binder required to ensure the product does not separate during processing.