3rd QTR Delivery Schedule Memo.docx
DOCX document 52 KB Posted
- Attached to
- FCC Coleman FY26 June Produce
- Solicitation number
- 1208216
About this file
This is a delivery schedule memorandum from the Federal Bureau of Prisons Federal Correctional Complex Coleman, Florida, establishing mandatory delivery requirements for vendors awarded food service contracts for the third quarter (April 1 – June 30, 2026). The memorandum details four scheduling options: Schedule #1 requires a single shipment between April 1-15, 2026; Schedule #2 mandates two equal shipments with the first delivery April 1-15, 2026 and second May 1-15, 2026; Schedule #3 divides orders into three equal shipments delivered April 1-15, May 1-15, and June 1-15, 2026 respectively; and Schedule #4 requires weekly deliveries each Monday-Tuesday from April 6 through June 30, 2026, with specific commodity timing (produce Mondays, bread/milk/eggs Tuesdays). All deliveries must occur between 7:30 a.m. and 2:30 p.m., Monday through Friday, with no weekend or federal holiday deliveries (Memorial Day May 11 and Juneteenth June 19 observed). Deliveries are first-come, first-served basis, and the facility reserves the right to adjust quantities with one week's notice.
The memorandum establishes strict performance and quality standards with significant consequences for non-compliance. All items must be palletized and wrapped; non-frozen perishables must arrive at 34-40°F and frozen items at 0°F or below, with any evidence of thawing resulting in automatic rejection. Items conditionally received undergo a three-day inspection period, and rejected products must be picked up by the vendor within two weeks at vendor expense or will be disposed. Delivery schedule adherence violations, specification failures, and temperature violations are documented as performance issues affecting future award eligibility. Late deliveries may be re-awarded to the next lowest bidder. Vendors must submit invoices by mail or email only; faxed invoices are not accepted. The Food Service Warehouse contact numbers are 352-689-3050/3052/3165/3051/3056, and questions should be directed to Angel Metcalf, Food Service Administrator, at ametcalf@bop.gov.
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Other files
| File | Type | Posted |
|---|---|---|
| Produce specs.xlsx | XLSX spreadsheet | |
| 1208216_BuyDetails.pdf |
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Text version
UNITED STATES GOVERNMENT
memorandum
FEDERAL BUREAU OF PRISONS
Federal Correctional Complex Coleman, Florida 33521
DATE: January 28, 2026 Attention Vendors: Here are the delivery schedules that you bid on and must abide by:
Schedule #1 All in one shipment to be delivered between the following dates, April 1-15, 2026, Deliveries are on a first come first served basis. You can contact the Food Service Warehouse at 352-689-3050/3052/3165/3051/3056 with any questions.
Schedule #2 Split total quantities into two equal shipments. The first delivery, half of the order, must be delivered between the following dates, April 1-15, 2026 and the second delivery, remainder of the order, must be delivered between the following dates May 1-15, 2026. Deliveries are on a first come first served basis. You can contact the Food Service Warehouse at 352-689-3050/3052/3165/ 3051/3056.
Schedule #3 Split total quantity into three equal shipments. The first delivery, 1/3 the order, must be delivered between the following dates, April 1-15, 2026, the second delivery, another 1/3 of the order must be delivered between the following dates May 1-15, 2026, and the last 1/3, the remainder of the order, must be delivered between the following dates, June 1-15, 2026. Deliveries are on a first come first served basis. You can contact the Food Service Warehouse at 352-689-3050/3052/3165/3051/3056.
Schedule #4 (Weekly Deliveries) Split total quantity into 13 shipments to be delivered each Monday-Tuesday, beginning April 6, 2026 and ending with the last delivery no later than, Tuesday, June 30, 2026. Deliveries must be made between 7:30 AM and 12:00 PM. We reserve the right to increase or decrease quantities based on institutional needs. Quantity changes will be made no less than one week prior to delivery. Produce is due each Monday, in full. Bread, Milk, and Eggs are due on Tuesday.
Hours of delivery are 7:30 a.m. - 2:30 p.m. Monday - Friday. No deliveries on Saturday, Sunday or Federal Holidays. Please note that observed federal holidays for this quarter are as follows: Monday, May 11, 2026 (Memorial Day); Thursday, June 19, 2026 (Juneteenth).
This quarter (April 1, 2026 – June 30, 2026) if delivery schedules are not adhered to, it will be noted as a performance issue and your delivery may be rejected if it is too early or may be re-awarded if it is late. All items must meet specifications or they will be rejected and it will be noted as a performance issue and be re-awarded to the next low bidder. If you have performance issues they will be considered when future awards are made.
The following items must be adhered to: all deliveries must be palletized and wrapped, all non-frozen, perishable foods must be delivered between 34 degrees F to 40 degrees F, all frozen foods must be delivered at 0 degrees F or below (any products that indicate prior thawing will be rejected), items may require thawing and cooking to determine specification compliance, receipt of delivery is conditional for a 3 day period to allow for adequate examination and testing, items that are conditionally received and found to be unacceptable must be picked up at the vendors' expense within 2 weeks of notification or it will be disposed.
Lastly, we cannot accept faxed invoices. All invoices must be mailed or e-mailed. Please do not call accounting and ask for pay dates. Only call accounting if your payment terms are not being met. Please do not contact our accounting department without a valid payment complaint.
If you have any questions regarding these matters, please e-mail me at ametcalf@bop.gov
Sincerely, /S/ Angel Metcalf, Food Service Administrator, FCC-Coleman image1.wmf
File details come from the government source that posted it. Updated .