3rd QTR Delivery Schedule Memo.docx
DOCX document 52 KB Posted
- Attached to
- FCC Coleman - Q3 FY25 Paper Specs Federal contract opportunity
- Solicitation number
- 15B30225Q00000019
About this file
This is a delivery schedule memorandum from the Federal Bureau of Prisons' Federal Correctional Complex in Coleman, Florida, outlining four specific delivery schedules for vendor shipments during Q3 FY2025 (April 1 - June 30, 2025). The memo is related to solicitation 15B30225Q00000019 for paper products, which is a small business set-aside under NAICS 311999.
The schedules range from single delivery (Schedule #1, April 1-15) to weekly deliveries (Schedule #4), with Options 2 and 3 offering split shipments across 2-3 months respectively. Deliveries must occur between 7:30 AM and 2:30 PM Monday-Friday, excluding federal holidays (Memorial Day and Juneteenth noted). Strict temperature requirements are specified: 34-40°F for non-frozen perishables and 0°F or below for frozen foods. All deliveries must be palletized and wrapped, with a 3-day conditional receipt period for inspection. Vendors must adhere to schedules precisely or risk rejection and performance issues affecting future awards. The facility will not accept faxed invoices, and vendors are instructed to contact Food Service Warehouse at specified phone numbers for delivery questions.
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Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| FCC COLEMAN Q3FY25 - LINKS TO MARKETPLACE.xlsx | XLSX spreadsheet |
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Text version
UNITED STATES GOVERNMENT
memorandum
FEDERAL BUREAU OF PRISONS
Federal Correctional Complex Coleman, Florida 33521
DATE: February 4, 2025 Attention Vendors: Here are the delivery schedules that you bid on and must abide by:
Schedule #1 All in one shipment to be delivered between the following dates, April 1-15, 2025, Deliveries are on a first come first served basis. You can contact the Food Service Warehouse at 352-689-3055/3052/3165/3051/3056 with any questions.
Schedule #2 Split total quantities into two equal shipments. The first delivery, half of the order, must be delivered between the following dates, April 1-15, 2025 and the second delivery, remainder of the order, must be delivered between the following dates May 1-15, 2025. Deliveries are on a first come first served basis. You can contact the Food Service Warehouse at 352-689-3055/3052/3165/ 3051/3056.
Schedule #3 Split total quantity into three equal shipments. The first delivery, one third the order, must be delivered between the following dates, April 1-15, 2025the second delivery, another one third of the order must be delivered between the following dates May 1-15, 2025, and the third delivery, the remainder of the order, must be delivered between the following dates, June 2-16, 2025. Deliveries are on a first come first served basis. You can contact the Food Service Warehouse at 352-689-3055/3052/3165/3051/3056.
Schedule #4 (Weekly Deliveries) Split total quantity into 13 shipments to be delivered each Monday-Tuesday, beginning April 1, 2025 and ending with the last delivery no later than, Wednesday, June 25, 2025. Deliveries must be made between 7:30 AM and 12:00 PM. We reserve the right to increase or decrease quantities based on institutional needs. Quantity changes will be made no less than one week prior to delivery. Produce is due each Monday, in full. Bread, Milk, and Eggs are due on Tuesday.
Hours of delivery are 7:30 a.m. - 2:30 p.m. Monday - Friday. No deliveries on Saturday, Sunday or Federal Holidays. Please note that observed federal holidays for this quarter are as follows: Monday, May 26, 2025 (Memorial Day); Thursday, June 19, 2025 (Juneteenth).
This quarter (April1, 2025 – June 30, 2025) if delivery schedules are not adhered to, it will be noted as a performance issue and your delivery may be rejected if it is too early or may be re-awarded if it is late. All items must meet specifications or they will be rejected and it will be noted as a performance issue and be re-awarded to the next low bidder. If you have performance issues they will be considered when future awards are made.
The following items must be adhered to: all deliveries must be palletized and wrapped, all non-frozen, perishable foods must be delivered between 34 degrees F to 40 degrees F, all frozen foods must be delivered at 0 degrees F or below (any products that indicate prior thawing will be rejected), items may require thawing and cooking to determine specification compliance, receipt of delivery is conditional for a 3 day period to allow for adequate examination and testing, items that are conditionally received and found to be unacceptable must be picked up at the vendors' expense within 2 weeks of notification or it will be disposed.
Lastly, we cannot accept faxed invoices. All invoices must be mailed or e-mailed. Please do not call accounting and ask for pay dates. Only call accounting if your payment terms are not being met. Please do not contact our accounting department without a valid payment complaint.
If you have any questions regarding these matters, please e-mail me at ametcalf@bop.gov
Sincerely, /S/ Angel Metcalf, Food Service Administrator, FCC-Coleman image1.wmf
File details come from the government source that posted it. Updated .