USPS RFI - System for Managing PIVs_v5.pdf

1 of 2 USPS Request for Information (RFI) – SOW_System for Managing Powered Industrial Vehicle (SMPIV)

USPS Request for Information (RFI) System for Managing Powered Industrial Vehicles (SMPIV)

Date of Request: May 22, 2026 Response Deadline: June 19, 2026

Background The United States Postal Service (USPS) is seeking currently available applications and market information regarding the potential sourcing of telematics system capable of managing and monitoring Powered Industrial Vehicles across multiple facilities. The product should provide solutions that improve operational safety, fleet visibility, maintenance tracking, operator accountability, and reporting features.

USPS operates a fleet of over 10,500 PIVs for material processing operations and maintenance activities across the country. This RFI is issued solely to obtain information for USPS’s planning purposes and does not constitute a Request for Proposal (RFP) or a promise to issue an RFP in the future.

Requested Information The technical requirements and objectives of the System for Managing Powered Industrial Vehicle (SMPIV) are in the attached draft SOW. Suppliers must read the technical requirements and objectives in the SOW and provide the following information.

A. Price Estimates: Please provide preliminary cost ranges, licensing and service fees, rate structures, and installation costs.

B. Product Specification & Service Capabilities. Please clearly indicate which functional requirements (page 4 – 14 on SOW) your devices currently meet.

C. Questionnaires

1. Can you support forklifts, tow motors, and rider pallet jacks? (Y/N)

2. Can you simultaneously support 10,500 PIVs? (Y/N)

3. Can you support up to seventy-five (75) PIV within a 600,000 sq footage building? (Y/N)

4. Who is your cloud service provider?

5. Are you FedRAMP certified? (Y/N) https://www.fedramp.gov/

6. Is in-house hosting permitted? (Y/N)

7. Does your telematic device work on a wide variety of manufactures and models?

8. Do you have installation partners?

9. Is your software application able to record an OSHA PIV safety checklist?

10. Is your software application able to provide real time or close to real time alerts?

11. How does hardware receive updates?

12. Does your software support role-based user administration?

Submission Format Interested suppliers responding to this RFI must provide the requested information referenced above that addresses the capability of the supplier to produce a SMPIV and, at a minimum, provide the following:

1. Information detailing the supplier’s current and past history and experience in providing the offered technology.

2. Company information to include company name, any subsidiaries or associated companies, company address, company website, company overview, and Point of Contact name and phone number/email address.

3. The submitted response to this RFI must be within 30 pages.

https://www.fedramp.gov/

2 of 2 USPS Request for Information (RFI) – SOW_System for Managing Powered Industrial Vehicle (SMPIV)

Contact Information The purchasing team will review information submitted by interested suppliers who timely respond to this RFI.

Any questions pertaining to this RFI must be directed to Pierre Durandisse at joseph.p.durandisse@usps.gov and Yuko Dobashi at Yuko.Dobashi@usps.gov no later than 5:00 PM Eastern Time (ET) on Monday, June 1st, 2026. Questions received timely may be consolidated with the USPS responses and will be posted for suppliers to review as an amendment to this RFI. The USPS will not provide separate individual responses to supplier questions. If answered, the question and USPS answer will be posted publicly.

Written submissions in response to this RFI must be provided via email to both Pierre Durandisse at joseph.p.durandisse@usps.gov and Yuko Dobashi at Yuko.Dobashi@usps.gov no later than 5:00 PM Eastern Time (ET) on Friday, June 19th, 2026.

USPS Provisions Applicable to the RFI The following standard USPS provision applies to this RFI:

Provision A-2: Solicitation for Information or Planning Purposes (March 2006)

a. The Postal Service does not intend to award a contract on the basis of this solicitation or to pay for the information solicited.

b. This solicitation is issued for the purpose of: obtain information for USPS’s planning purposes.

mailto:joseph.p.durandisse@usps.gov mailto:Yuko.Dobashi@usps.gov mailto:joseph.p.durandisse@usps.gov mailto:Yuko.Dobashi@usps.gov https://blue.usps.gov/policy/clauses/provision.htm