3c - Statement of Work.pdf

PR #: 61200PR260044987

STATEMENT OF WORK

Updated: 8/11/2026 1

STATEMENT OF WORK (SOW)

FOR

AQUATIC MANAGEMENT AND ANNUAL HERBICIDE TREATEMENT AT LAKE

RECREATIONAL AREA

1.0 GENERAL

1.1 BACKGROUND

U.S. Coast Guard (USCG) Training Center (TRACEN) Petaluma located at 599 Tomales Road Petaluma; CA 94952 is the Coast Guard’s largest West Coast Training Center. Our graduates are the latest chefs, medics, storekeepers, yeoman, information systems technicians, electronics technicians, operations specialists, and aviation survival technicians (AST). We are also home to the Coast Guard Leadership Development Center’s Chief Petty Officer Academy.

The Lake Recreational Area serves as a vital environmental, drainage, and recreational asset for the facility. Maintaining its ecological health, aesthetic value, and safety is vital to the campus’ operational readiness and the well-being of its personnel and students.

1.2 SCOPE

The Contractor must provide all necessary qualified personnel, specialized equipment, safety gear, EPA-approved aquatic herbicides, adjuvants, and materials required to perform annual aquatic vegetation management and herbicide treatments at the Lake Recreational Area at USCG TRACEN Petaluma.

The target treatment area consists of approximately 8.5 acres (approx. 370,000 square feet) of waterway, open water, and surrounding lakeshore.

1.3 OBJECTIVE

The primary objective of this contract is to restore and maintain the lake's ecological balance by controlling invasive and noxious aquatic weeds, specifically invasive Water Primrose (Ludwigia spp.) and other targeted nuisance species, while promoting and preserving beneficial native aquatic vegetation.

All treatments must be executed in strict compliance with federal, state, and local environmental regulations to protect non-target flora and fauna, safeguard the surrounding watershed, and maintain water quality standards. The project includes baseline and post-treatment water quality testing to monitor ecosystem safety and recovery.

2.0 SPECIFIC REQUIREMENTS/TASKS

2.1 TASK ONE. ANNUAL SITE ASSESSMENT, PREPARATION, AND PERMITTING

The Contractor must conduct a comprehensive pre-treatment site assessment to establish baseline conditions before executing any herbicide applications.

2.1.1 Conduct visual and physical surveys to identify and map the precise locations, density, and acreage of Water Primrose and other invasive or nuisance species. Use GPS/GIS mapping to outline the target treatment zones.

2.1.2 Establish baseline water quality conditions by testing parameters including, but not limited to, dissolved oxygen (DO), temperature, pH, and turbidity.

Updated: 8/11/2026 2

2.1.3 Prepare and submit all required documentation to renew and maintain the Aquatic Pesticide Application Plan (APAP) permits. This includes coordinating with the California State Water Resources Control Board (SWRCB) under the National Pollutant Discharge Elimination System (NPDES) General Permit for Aquatic Pesticide Discharges. The Contractor is responsible for compiling all technical data, submitting application packages, and paying all associated permit, filing, and administrative fees.

2.2 TASK TWO. ANNUAL TREATMENT PLAN DEVELOPMENT

The Contractor must develop and submit a comprehensive, multi-phase Annual Aquatic Treatment Plan based on the findings of the site assessment.

2.2.1 The treatment plan must utilize an Integrated Pest Management (IPM) approach, specifying the selection of EPA-approved systemic and/or contact aquatic herbicides (e.g., imazapyr, triclopyr, or glyphosate formulations registered for aquatic use) and appropriate adjuvants/surfactants safe for aquatic environments.

2.2.2 The plan must outline specific application methodologies (e.g., boat-mounted sprayers, land-based hose reels, or backpack applications), targeted dosages, and optimal scheduling.

The schedule must include up to four (4) strategic treatment applications per calendar year to coincide with optimal plant growth stages and minimize impacts on non-target species.

2.2.3 The treatment plan must comply with all federal, state, and local regulations. All proposed chemical applications must align with guidelines set by the Environmental Protection Agency (EPA), the California Department of Pesticide Regulation (DPR), and the approved APAP filed with the SWRCB for TRACEN Petaluma.

2.2.4 The plan must include a public safety and notification protocol, including templates for shoreline warning signage to restrict water contact or use during and immediately following herbicide applications, as required by herbicide labels and state rules.

2.3 TASK THREE. ANNUAL HERBICIDE APPLICATION

The Contractor must execute the approved herbicide treatment plan to suppress and control invasive plant populations.

2.3.1 Apply approved aquatic herbicides to target zones, performing up to four (4) distinct treatments per calendar year as dictated by seasonal weed growth and treatment efficacy.

2.3.2 Utilize specialized, calibrated application equipment (such as direct-metering injection systems or specialized nozzles) to guarantee accurate chemical delivery and minimize environmental drift.

2.3.3 Implement strict drift-mitigation and containment protocols to protect surrounding native vegetation, non-target aquatic organisms, wildlife, and adjacent terrestrial habitats. Treatments must only be conducted during favorable weather conditions (e.g., wind speeds under 10 mph and no imminent heavy rainfall).

2.4 TASK FOUR. ANNUAL MONITORING AND FOLLOW-UP

The Contractor must execute post-treatment monitoring to verify herbicide efficacy and ensure environmental safety.

Updated: 8/11/2026 3

2.4.1 Conduct systematic post-treatment inspections to evaluate the percent-kill of target weeds and identify any areas requiring spot-treatments.

2.4.2 Perform regular water quality testing (specifically tracking dissolved oxygen levels to prevent oxygen depletion from decomposing plant biomass, which can lead to fish kills) in accordance with NPDES and APAP monitoring protocols.

2.4.3 Document all treatment and monitoring results. Provide detailed reports to the Government Technical Representative after each treatment, including dates, weather conditions, exact chemical quantities applied, GPS maps of treated zones, and water quality data.

2.4.4 Compile, draft, and submit the mandatory NPDES Annual End of Year Report to the EPA, the Regional Water Quality Control Board, and the USCG Government Technical Representative.

3.0 CONTRACTOR PERSONNEL

3.1 QUALIFIED PERSONNEL

The Contractor must provide qualified personnel to perform all requirements specified in this

SOW.

3.1.1 All personnel direct-applying herbicides must hold a valid Qualified Applicator License (QAL) or Qualified Applicator Certificate (QAC) with the Aquatic Category (Category F) issued by the California Department of Pesticide Regulation (DPR).

3.1.2 The Contractor must assign a designated Project Manager (PM) who will serve as the primary point of contact for the Government Technical Representative. The PM must have at least three (3) years of documented experience managing large-scale aquatic vegetation projects in California watersheds.

3.2 CONTINUITY OF SUPPORT

The Contractor must ensure that the contractually required level of support for this requirement is maintained at all times. The Contractor must ensure that all contract support personnel are present for all hours of the workday. If for any reason the Contractor staffing levels are not maintained due to vacation, leave, appointments, etc., and replacement personnel will not be provided, the Contractor must provide e-mail notification to the Government Technical Representative prior to employee absence. Otherwise, the Contractor must provide a fully qualified replacement.

3.3 EMPLOYEE IDENTIFICATION

3.3.1 Visiting Contractor employees must comply with all Government escort rules and requirements. All Contractor employees must identify themselves as Contractors when their status is not readily apparent and display all identification and visitor badges in plain view above the waist at all times.

3.3.2 Contractor employees working on-site at Government facilities must wear a Government issued identification badge. All Contractor employees must identify themselves as Contractors when their status is not readily apparent (in meetings, when answering Government telephones, Updated: 8/11/2026 4 in e-mail messages, etc.) and display the Government issued badge in plain view above the waist at all times.

3.4 EMPLOYEE CONDUCT

Contractor’s employees must comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, wearing of parts of DHS uniforms, and possession of weapons) when visiting or working at Government facilities. The Contractor must ensure Contractor employees always present a professional appearance and that their conduct must not reflect discredit on the United States or the Department of Homeland Security. The Project Manager must ensure Contractor employees understand and abide by Department of Homeland Security established rules, regulations and policies concerning safety and security.

3.5 REMOVING EMPLOYEES FOR MISCONDUCT OR SECURITY REASONS

The Government may, at its sole discretion (via the Contracting Officer*), direct the Contractor to remove any Contractor employee from DHS facilities for misconduct or security reasons.

Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

4.0 OTHER APPLICABLE CONDITIONS

4.1 SECURITY

Contractor access to classified information is not currently required under this SOW

4.2 PERIOD OF PERFORMANCE

The period of performance for this contract is a one-year base period with four one-year option periods as follows:

Base Year: Sep 15, 2026 through Sep 14, 2027 Option Period One: Sep 15, 2027 through Sep 14, 2028 Option Period Two: Sep 15, 2028 through Sep 14, 2029 Option Period Three: Sep 15, 2029 through Sep 14, 2030 Option Period Four: Sep 15, 2030 through Sep 14, 2031

4.3 PLACE OF PERFORMANCE

U.S. Coast Guard (USCG) Training Center (TRACEN) Petaluma located at 599 Tomales Road, Petaluma, CA 94952-4154

4.4 HOURS OF OPERATION

Contractor employees must generally perform all work between the hours of 0800 through 1530 PST, Monday through Friday (except Federal holidays). However, there may be occasions when Contractor employees must be required to work other than normal business hours, including weekends and holidays, to fulfill requirements under this SOW.

5.0 GOVERNMENT FURNISHED RESOURCES

The Government will not furnish any resources to the Contractor in support of this contract.

6.0 CONTRACTOR FURNISHED PROPERTY

Updated: 8/11/2026 5

The Contractor must furnish all facilities, materials, equipment and services necessary to fulfill the requirements of this contract.

7.0 DELIVERABLES

The Contractor must consider items in BOLD as having mandatory due dates.

ITEM DELIVERABLE / EVENT DUE BY

DISTRIBUTION

Application for Aquatic Pesticide Application Plan (APAP) permit for the application of aquatic herbicides at TRACEN Petaluma

Annually / January

Environmental Protection Agency (EPA)

Copy of approved Aquatic Pesticide Application Plan (APAP) permit for the application of aquatic herbicides at TRACEN Petaluma with the Environmental Protection Agency (EPA) through the National Pollutant Elimination System

(NPDES)

No later than 5 business days after permit approval

Government Technical Representative

Site assessment report, including maps and documentation of invasive species infestation

Annually, prior to creation of treatment plan (Item 4)

Government Technical Representative

4 Detailed treatment plan

No later than 14 business days after site assessment report (Item 3)

Government Technical Representative

Herbicide application records, including dates, areas treated, and quantities of herbicides used

Monthly during application season

Department of Pesticide Regulation;

Government Technical Representative

Monitoring and follow-up reports, including assessment of treatment effectiveness and recommendations.

Monthly during application season

Government Technical Representative

Updated: 8/11/2026 6

ITEM DELIVERABLE / EVENT DUE BY

DISTRIBUTION

NPDES Annual End of Year Report to EPA.

Annually, no later than April 1st.

Environmental Protection Agency (EPA);

Regional Water Board;

Government Technical Representative