3c_Statement of Work.pdf

PR #: 75110PR260017405

STATEMENT OF WORK

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STATEMENT OF WORK (SOW)

FOR

UNITED STATES COAST GUARD (USCG)

FORCECOM ARMORY DETACHMENT HONOLULU

BULLET TRAP CLEANING AND DEBRIS REMOVAL FROM

DEXTER SMALL ARMS FIRING RANGE

GENERAL

1.1 BACKGROUND

Dexter Small Arms Firing Range located at 400 Sand Island Parkway, Honolulu, HI 96819 provides an enclosed training environment for Coast Guard and other government agencies to conduct live fire range training on Base Sand Island. The range utilizes a rubber pellet bullet trap to catch fired rounds. Over time, this bullet trap must be emptied and sifted so that waste debris can be properly disposed of. During this process, the back wall of the range is inspected for damage, then all pellets are put back in place and fresh pellets can be added if necessary. This cleaning process is required on an annual basis.

1.2 SCOPE

The Dexter range is a partially enclosed facility with open baffling on the roof for The Dexter range is a partially enclosed facility with open baffling on the roof for ventilation. The range of buildings is 52 feet wide and 106 feet long, with 8 designated firing lanes. The Dexter range is a frangible-only range, though trace amounts of lead are possible.

The Contractor must provide all labor, materials, equipment, and supervision necessary to perform comprehensive bullet trap cleaning and debris removal services, including:

➢ Removal of all rubber pellets and debris from the back wall of the range.

➢ On-site processing and sifting of material to separate and dispose of hazardous and non-hazardous waste.

➢ Allowing USCG personnel to inspect and repair the back wall.

➢ Returning cleaned rubber pellets to the back wall in a uniform slope and adding fresh pellets as needed.

➢ Removal of all frangible debris (e.g., shotgun waddings, paper, cardboard fragments).

➢ Collection of debris samples for laboratory analysis (lead content).

➢ Collection of daily air quality samples during work for laboratory analysis.

➢ Wet scrubbing and cleaning the entire range floor after pellet replacement.

➢ Proper disposal of all trash, extra materials, and hazardous materials in accordance with

Federal, State, and local regulations.

1.3 OBJECTIVE

The objective of this SOW is to establish a recurring cleaning service for the Dexter Small Arms

Firing Range. The service will ensure thorough cleaning and debris removal from the granular bullet trap, support back wall inspection and repair, and maintain the range in a safe and operational condition. The Contractor must ensure all work meets the standards specified herein and in referenced documents.

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1.4 APPLICABLE DOCUMENTS

➢ The following references provide specifications, standards, or guidelines that must be complied with to meet the requirements of this contract:

➢ Lead Hazard Awareness and Management Tactics, Techniques, and Procedures, CGTTP

4-11.6 (series), B.4. Comprehensive Firing Range Cleaning

➢ OSHA 29 CFR 1926.62, Lead Exposure in Construction

➢ OSHA 29 CFR 1910.1025 App B – Employee Standard Summary

1.5 Site Visit

Ensuring accurate bid submissions is crucial to the success of our project. Therefore, we strongly encourage all bidders to conduct a thorough site visit to verify quantities before finalizing their bids. It is expected that offerors or quoters will inspect the site where the work will be performed to better understand the scope of the project. To facilitate this process, an organized site visit has been scheduled for Aug MMM DD, YYYY, at 00:00 am/pm HST. Participants are requested to assemble at [Insert Meeting Location]. Please note that all visitors must provide the following information prior to scheduling a site visit: full legal name, date of birth, contact number, email address, Real Id Driver’s License, registration of vehicle and proof of insurance. No personnel with felony convictions are permitted to access Coast Guard facilities under any circumstance.

All vendors interested in attending a site visit must submit their request and information by sending an email to john.h.caicedo2@uscg.mil.

2.0 SPECIFIC REQUIREMENTS/TASKS

2.1 TASK ONE – RESPONSIBILITY

The Contractor must remove all granular rubber pellets from the backstop and any compacted material from the baffle plate. Estimated debris since last cleaning (Dec 2024): 7,000 lbs.

from approximately 500,000 rounds. Weight records must be maintained for all debris removed.

2.2 TASK TWO - BACKSTOP INSPECTION

After debris removal, a one-day buffer will be provided for USCG personnel to inspect the backstop baffle plate for damage and conduct repairs as necessary.

2.3 TASK THREE - DEBRIS PROCESSING

The Contractor must process all rubber pellets and debris on-site to filter out frangible debris and maximize separation of hazardous material. All garbage and hazardous materials must be disposed of in accordance with Federal, State, and local regulations. Hazardous waste disposal manifests must be provided.

2.4 TASK FOUR - REPLACEMENT AND TESTING

Upon the completion of processing all debris, the “clean” rubber pellets will be returned to its original location to an even depth across the face of the baffle plate. A granular sample from processed debris must be sent for laboratory testing for lead levels.

https://www.osha.gov/laws-regs/regulations/standardnumber/1926/1926.62 https://www.osha.gov/laws-regs/regulations/standardnumber/1910/1910.1025AppB

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2.5 TASK FIVE - AIR QUALITY MONITORING

Daily air quality samples must be collected during the execution of tasks listed in the Statement of Work (SOW) for laboratory analysis according to all Federal, State, and local regulations.

These samples are required to ensure that personnel exposure to airborne lead particles is minimized throughout the contract period.

2.6 TASK SIX - RANGE FLOOR CLEANING

Once granulated rubber is placed back in the backstop area, the entire range floor must be wet scrubbed and cleaned of all dirt and debris.

2.7 TASK SEVEN - SITE CLEANUP

The Contractor must remove and properly dispose of all trash, extra materials, and debris from the site and adjacent affected areas. If, during cleaning, the Contractor collects any spent brass shell casings, the Contractor must immediately place all brass into the government-furnished brass collection containers provided at the range. The Contractor must not remove any brass from the premises. The Armory staff will empty the containers as needed. All sanitary facilities used must be cleaned to prevent cross-contamination.

2.8 TASK EIGHT - HAZARDOUS MATERIAL REPORTING

The contractor must provide a written memorandum outlining the type and quantity of all hazardous material removed from the site.

2.9 TASK NINE – LABORATORY RESULTS

The contractor must provide copies of any laboratory testing results within 30 days following the completion of work. The contractor must submit a comprehensive post-cleaning report within 30 calendar days of service completion. The report must include:

➢ Summary of work performed

➢ Before-and-after photos (if permitted)

➢ Waste disposal manifests

➢ Laboratory results for debris and air quality samples

➢ Recommendations for any observed deficiencies

3.0 CONTRACTOR PERSONNEL

3.1 QUALIFIED PERSONNEL

The Contractor must provide qualified personnel to perform all requirements specified in this

SOW. The Contractor must provide documentation demonstrating that all personnel assigned to this contract are trained and certified in lead hazard awareness and hazardous waste handling prior to commencement of work.

3.2 CONTINUITY OF SUPPORT

The Contractor must ensure that the contractually required level of support for this requirement is always maintained. The Contractor must ensure that all contract support personnel are present for all hours of the workday. If for any reason the Contractor staffing levels are not maintained due to vacation, leave, appointments, etc., and replacement personnel will not be provided, the

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Contractor must provide e-mail notification to the government representative prior to employee absence. Otherwise, the Contractor must provide a fully qualified replacement.

3.3 KEY PERSONNEL

Before replacing any individual designated as Key by the Government, the Contractor must notify the Contracting Officer no less than 15 business days in advance, submit written justification for replacement, and provide the name and qualifications of any proposed substitute(s). All proposed substitutes must possess qualifications equal to or superior to those of the Key person being replaced, unless otherwise approved by the Contracting Officer. The

Contractor must not replace Key Contractor personnel without approval from the Contracting

Officer. The following Contractor personnel are designated as Key for this requirement. Note:

The Government may designate additional Contractor personnel as Key at the time of award.

➢ PROJECT MANAGER

➢ SITE SUPERVISOR

➢ HEALTH AND SAFETY OFFICE

➢ HAZARDOUS MATERIALS TECHNICIAN

3.3.1 PROJECT MANAGER

The Contractor must provide a Project Manager who must be responsible for all Contractor work performed under this SOW. The Project Manager must be a single point of contact for the

Contracting Officer and the government representative. It is anticipated that the Project Manager must be one of the senior level employees provided by the Contractor for this work effort. The name of the Project Manager, and the name(s) of any alternate(s) who must act for the

Contractor in the absence of the Project Manager, must be provided to the Government as part of the Contractor's proposal. The Project Manager is further designated as Key by the Government.

During any absence of the Project Manager, only one alternate must have full authority to act for the Contractor on all matters relating to work performed under this contract. The Project

Manager and all designated alternates must be able to read, write, speak, and understand English.

Additionally, the Contractor must not replace the Project Manager without prior approval from the Contracting Officer.

3.4.1 The Project Manager must be available to the government representative via telephone between the hours of 0830 and 1700 HST, Monday through Friday, and must respond to a request for discussion or resolution of technical problems within 3 hours of notification.

3.5 EMPLOYEE IDENTIFICATION

3.5.1 Contractor employees visiting Government facilities must wear an identification badge that, at a minimum, displays the Contractor name, the employee’s photo, name, and badge expiration date. Visiting Contractor employees must comply with all Government escort rules and requirements. All Contractor employees must identify themselves as Contractors when their status is not readily apparent and display all identification and visitor badges in plain view above the waist at all times.

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3.6 EMPLOYEE CONDUCT

Contractor’s employees must comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, wearing of parts of DHS uniforms, and possession of weapons) when visiting or working at

Government facilities. The Contractor must ensure Contractor employees always present a professional appearance and that their conduct must not reflect discredit on the United States or the Department of Homeland Security. The Project Manager must ensure Contractor employees understand and abide by Department of Homeland Security established rules, regulations and policies concerning safety and security.

3.7 REMOVING EMPLOYEES FOR MISCONDUCT OR SECURITY REASONS

The Government may, at its sole discretion (via the Contracting Officer*), direct the Contractor to remove any Contractor employee from DHS facilities for misconduct or security reasons.

Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

4.0 OTHER APPLICABLE CONDITIONS

4.1 SECURITY

Contractor access to classified information is not currently required under this SOW.

4.1.1 The contractor must provide a list of all personnel, with driver’s license number and full name, on company letterhead to Base Security on the first day of onsite work. All personnel must always have a valid state or federal issued ID on their person while on base.

4.1.2 MILITARY REGULATIONS: The Contractor, his employees, and sub-contractors must become familiar with and obey all station regulations. All personnel employed on the project must keep within the limits of the work site and must not enter any other areas outside the workplace unless required to do so in the performance of their duties.

4.1.3 The DEXTER Small Arms Firing Range is located within a Restricted Area. Entry constitutes consent to search of personnel and the property under their control in accordance with Title 18 U.S.C 13

4.2 PERIOD OF PERFORMANCE

The Contractor must perform the required cleaning services on an annual basis during each

Period of Performance (POP) as defined below. Each annual cleaning service must be scheduled so that there is a minimum interval of six (6) months between each cleaning within the same facility or service location.

• Base Period: September 1, 2026, through August 30, 2027

• Option Period One: September 1, 2027, through August 30, 2028

• Option Period Two: September 1, 2028, through August 30, 2029

• Option Period Three: September 1, 2029, through August 30, 2030

• Option Period Four: September 1, 2030, through August 2031

Exercise of option periods is at the sole discretion of the Government.

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4.2.1 SCHEDULING

The Contractor must ensure that no two cleaning services for the same location occur less than six (6) months apart. The Government will coordinate with the Contractor to approve the cleaning schedule for each period.

4.2.2 The Contractor must schedule each cleaning visit with the Government Technical

Representative at least sixty (60) calendar days in advance. The Government must approve the scheduled date. Changes to the schedule that impact the firing range’s use will not be allowed.

4.3 PLACE OF PERFORMANCE

United States Coast Guard Dexter Small Arms range located on Base Sand Island, 400 Sand

Island Pkwy, Honolulu HI, 96819.

4.4 HOURS OF OPERATION

All Contractor services must be provided between 8:00 AM and 4:00 PM Monday through

Friday, excluding Federal Holidays. Cleaning must be performed over a period not to exceed four days.

4.5 GENERAL REPORT REQUIREMENTS

The Contractor must provide all written reports in electronic format with read/write capability using applications that are compatible with DHS workstations (Microsoft Office Applications).

5.0 GOVERNMENT FURNISHED RESOURCES

The Government will provide the following property to the Contractor for work required under this contract:

➢ Access to utilities (electrical power limited to 120V AC/60 Hertz single-phase)

➢ Brass collection containers (Pick-up loose brass and place into designated container in the range. The Armory staff will empty the containers of brass on an as-needed basis).

5.1 POWER/FACILITIES

Electrical power, water, and sanitary facilities are available onsite. Use of electrical power is limited to equipment that can operate on 120V AC/60 Hertz single-phase power; however, a single 250V/30 Amp outlet is available. All power outlets are located approximately 27+ yards from the face of the bullet trap. Nearest water source is approximately 200 feet from the face of the bullet trap. Restroom and shower facilities are 50 feet from the range building.

5.2 VENTILATION

Installed forced air ventilation system will be utilized during the project unless portable forced air ventilation equipment is supplied by the contractor. Installed ventilation consists of supply ventilation at the “Up Range” end of the facility and exhaust fans located above the bullet trap on the “Down Range” end of the facility. The range facility is not climate controlled and range temperatures can approach 90+ degrees during the day during the summer months.

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6.0 CONTRACTOR FURNISHED PROPERTY

The Contractor must furnish all facilities, materials, equipment and services necessary to fulfill the requirements of this contract, except for the Government Furnished Property specified in section 5.0.

6.1 EQUIPMENT

The Contractor’s equipment must be conspicuously marked for identification. There must be no smoking or use of smokeless tobacco products in any Coast Guard Building or at the work site.

A designated smoking area is available nearby. All work being completed will be included in the

Dexter Small Arms Firing Range.

7.0 GOVERNMENT ACCEPTANCE PERIOD

The Government Technical Representative will review deliverables prior to acceptance and provide the contractor with an e-mail that provides documented reasons for non-acceptance. If the deliverables are acceptable, the Government Technical Representative will send an e-mail to the Contractor notifying it that the deliverable has been accepted.

7.1 The Government Technical Representative will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the

Contractor’s accepted proposal. In the event of a rejected deliverable, the Contractor will be notified in writing by the Government Technical Representative of the specific reasons for rejection. The Contractor may have an opportunity to correct the rejected deliverable and return it per delivery instructions.

7.2 The Government Technical Representative will have 30 business days to review deliverables and make comments. The Contractor must have 30 business days to make corrections and redeliver.

7.3 All other review times and schedules for deliverables must be agreed upon by the parties based on the final approved Project Plan. The Contractor must be responsible for timely delivery to Government personnel in the agreed upon review chain, at each stage of the review. The

Contractor must work with personnel reviewing the deliverables to assure that the established schedule is maintained.

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8.0 PHOTOS

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