3c Statement of Work.pdf

STATEMENT OF WORK SOLICITATION # 65100PR260020049

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STATEMENT OF WORK (SOW)

FOR

USCG AVIATION TRAINING CENTER CLINIC SCRUB LAUNDERING

1.0 GENERAL

1.1 BACKGROUND

The United States Coast Guard (USCG) Aviation Training Center (ATC) Mobile, located at 8501 Tanner Williams Road, Mobile, AL 36608, is a critical facility supporting the training and operational readiness of USCG aviation personnel. The ATC Medical Clinic utilizes surgical scrubs and jackets during medical procedures and routine activities. Due to the nature of clinic operations, these garments are frequently exposed to contaminating spray and spatter, necessitating regular, professional laundering to maintain hygiene, safety, and compliance with applicable regulations. Proper laundering is essential to safeguard the health of medical staff and patients, and to ensure compliance with USCG and federal standards.

1.2 SCOPE

The Contractor shall provide weekly laundering services for clinic surgical scrubs and jackets at the USCG ATC Mobile. The Government will supply all garments to be laundered; no rental or replacement of scrubs is required. The Contractor is responsible for the collection, laundering, and return of up to 140 surgical scrub sets and 28 scrub jackets weekly. All services must comply with referenced regulations and standards.

1.3 OBJECTIVE

The objective of this contract is to ensure the consistent, hygienic, and timely laundering of clinic surgical scrubs and jackets used at the USCG Aviation Training Center Mobile. By providing professional laundering services that meet all applicable industry and regulatory standards, the contractor will support the health, safety, and operational readiness of medical personnel and patients. The contract aims to minimize the risk of cross-contamination, maintain garment integrity, and ensure compliance with USCG and federal requirements, thereby contributing to a safe and effective healthcare environment within the training center.

1.4 REFERENCE DOCUMENTS

The following documents may be helpful to the Contractor in performing the work described in this document:

PPE/Scrub IAW COMDTINST M6000.1F Chapter 13. J. Page 17 COMDTINST M6000.1F OSHA Regulation, Bloodborne Pathogens Standards, 1910.1030(g)(1)(i)

2.0 SPECIFIC REQUIREMENTS/TASKS

2.1 TASK ONE. LAUNDERING SERVICES

• Contractor shall perform one weekly pick-up and drop-off of clinic surgical scrubs and jackets.

• Laundering must include cleaning, sanitizing, and appropriate handling of all garments in accordance with industry standards and referenced regulations.

• Contractor shall provide two laundry bags per week for collection and transport.

• Scrubs and jackets must be returned hung on hangers, not folded, to preserve garment integrity and presentation.

https://uscg.sharepoint-mil.us/sites/cg9/ARM/SCOPE%20PARAGRAPHS.doc

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• Scrubs and jackets shall be hung in the closet with their designated location that is labeled.

• Contractor shall pick up all empty hangers.

• Contractor shall provide appropriate containers for the collection of contaminated garments.

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• The contractor must return the laundered garments within one week of pick-up, following the established weekly schedule. If a Federal holiday falls on the scheduled day, pick-up and delivery are to be rescheduled to the next non-holiday within the same workweek.

2.1.1 ESTIMATED VOLUME

• Up to 140 surgical scrub sets (each set includes one top and one bottom) per week.

• Up to 20 scrub jackets per week.

2.2.2 TASK TWO. CONTRACTUAL OBLIGATIONS

• Contractor shall ensure timely and reliable pick-up and drop-off of garments, maintaining access to USCG ATC Mobile as required.

• Garments must be handled with care throughout the laundering process to maintain quality and hygiene standards.

• Any damages or issues identified during laundering must be promptly reported to the designated Government Technical Representative.

• Contractor shall strictly adhere to industry standards and OSHA Bloodborne Pathogens Standards for cleaning procedures, ensuring effective sanitization and mitigation of cross-contamination risks.

2.2.3 INVENTORY MANAGEMENT

• Contractor shall conduct an inventory of all garments at the time of pick-up.

• An itemized list detailing the quantity and condition of each item collected shall be prepared and provided to the designated Government Representative at each pick-up.

• Any discrepancies between the inventory list and actual items collected must be reported and resolved promptly

2.2.4 QUALITY ASSURANCE

• The Government reserves the right to inspect laundered garments to ensure compliance with cleanliness and presentation standards.

• Contractor must cooperate fully with Government inspections and address any deficiencies identified.

2.2.5 GARMENT CHARACTERISTICS

Surgical Scrub sets

• 95% polyester, 5% spandex

• Blue and black colors

• Sizes: Female – S/M/L, Male – S/M/L, Maternity scrubs

Maternity Scrub bottom Blue Scrub bottom Black Scrub bottom

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Blue Scrub Top Black Scrub Top

Scrub Jackets.

• 95% polyester, 5% spandex

• Blue and Grey colors

• Sizes: Female – S/M/L, Male – S/M/L

3.0 CONTRACTOR PERSONNEL

3.1 QUALIFIED PERSONNEL

The Contractor must provide qualified personnel to perform all requirements specified in this

SOW.

3.2 CONTINUITY OF SUPPORT

The Contractor must ensure that the contractually required level of support for this requirement is always maintained. The Contractor must ensure that all contract support personnel are present for all hours of the workday. If for any reason the Contractor staffing levels are not maintained due to vacation, leave, appointments, etc., and replacement personnel will not be provided, the Contractor must provide e-mail notification to the Government Representative prior to employee absence. Otherwise, the Contractor must provide a fully qualified replacement.

3.3 EMPLOYEE IDENTIFICATION

3.3.1 Contractor employees visiting Government facilities must wear an identification badge that, at a minimum, displays the Contractor name, the employee’s photo, name, and badge expiration date. Visiting Contractor employees must comply with all Government escort rules and requirements, including REAL ID requirements. All Contractor employees must identify themselves as Contractors when their status is not readily apparent and display all identification and visitor badges in plain view above the waist at all times.

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3.4 EMPLOYEE CONDUCT

Contractor’s employees must comply with all applicable Government regulations, policies, and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, wearing of parts of DHS uniforms, and possession of weapons) when visiting or working at Government facilities. The Contractor must ensure Contractor employees always present a professional appearance and that their conduct must not reflect discredit on the United States or the Department of Homeland Security. The Project Manager must ensure Contractor employees understand and abide by Department of Homeland Security established rules, regulations and policies concerning safety and security.

Contractors must pass a background check and present a Real ID or valid driver’s license with a secondary form of ID, along with valid vehicle registration and insurance. If a contractor cannot meet these requirements, they must be escorted by a CAC holder throughout their visit, which may cause delays or denial of access if no escort is available.

For questions regarding visitor access, contact the designated Government POC

3.5 REMOVING EMPLOYEES FOR MISCONDUCT OR SECURITY REASONS

The Government may, at its sole discretion (via the Contracting Officer*), direct the Contractor to remove any Contractor employee from DHS facilities for misconduct or security reasons.

Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

4.0 OTHER APPLICABLE CONDITIONS

4.1 SECURITY

Contractor access to classified information is not currently required under this SOW.

4.2 PERIOD OF PERFORMANCE

The period of performance for this contract is a one-year base period with four one-year option periods.

Base Period June 1, 2026 – May 31, 2027 Option Period One June 1, 2027 – May 31, 2028 Option Period Two June 1, 2028 – May 31, 2029 Option Period Three June 1, 2029 – May 31, 2030 Option Period Four June 1, 2031 – May 31, 2031

Billing to be made on a Bi-Weekly Basis

4.3 PLACE OF PERFORMANCE

Pickup/Drop-off Locations:

Aviation Training Center (ATC) Mobile

8501 Tanner-Williams Rd. Mobile, AL 36608

Medical Clinic

POC: Duty HS (251) 648-8629

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4.4 HOURS OF OPERATION

Contractor employees must generally perform all work between the hours of 0730 and 1530 EST, on Thursdays (except Federal holidays) in the event that Thursday falls on a Federal holiday, pick-up and delivery shall be rescheduled to the next non-Federal holiday within the same workweek. However, there may be occasions when Contractor employees must be required to work other than normal business hours, including weekends and holidays, to fulfill requirements under this SOW.

5.0 GOVERNMENT FURNISHED RESOURCES

The Government will provide the following property to the Contractor for work required under this contract: Up to 140 Surgical Scrub sets and 30 Scrub Jackets.

6.0 CONTRACTOR FURNISHED PROPERTY

The Contractor must furnish all facilities, materials, equipment, and services necessary to fulfill the requirements of this contract, except for the Government Furnished Resources specified in SOW 2.0 and SOW 5.0.

7.0 GOVERNMENT ACCEPTANCE PERIOD

The Government Representative will review deliverables prior to acceptance and provide the contractor with an e-mail that provides documented reasons for non-acceptance. If the deliverable is acceptable, the Government Representative will send an e-mail to the Contractor notifying it that the deliverable has been accepted.

7.1 The Government Representative will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal. In the event of a rejected deliverable, the Contractor will be notified in writing by the Government Representative of the specific reasons for rejection. The Contractor may have an opportunity to correct the rejected deliverable and return it per delivery instructions.

7.2 The Government Representative will have 05 business days to review deliverables and make comments. The Contractor must have 05 business days to make corrections and redeliver.

7.3 All other review times and schedules for deliverables must be agreed upon by the parties based on the final approved Project Plan. The Contractor must be responsible for timely delivery to Government personnel in the agreed upon review chain, at each stage of the review. The Contractor must work with personnel reviewing the deliverables to assure that the established schedule is maintained.