3c - SOW.pdf

REQUEST FOR QUOTE (RFQ) #: 70Z04924QTRAP0257

LAST UPDATED: 08/15/2024 PAGE 1/4

STATEMENT OF WORK (SOW)

FOR

Refuse and Recycle Collection and Disposal Services at USCG Training Center Petaluma, California

1.0 GENERAL

1.1 BACKGROUND

The United States Coast Guard Training Center in Petaluma, California (TRACEN) is to provide and maintain a safe, clean and healthy environment for all residents, military/civilian personnel and members of the public. To accomplish this mission, it is essential that the properties and facilities of the areas specified herein have qualified refuse collection and disposal services as required. The contractor shall ensure both the sanitary conditions and aesthetic appearance of federal buildings.

1.2 SCOPE

The Contractor shall provide all labor, materials, services, equipment, and supervision necessary to provide refuse/recycle collection and disposal services for the U.S. Coast Guard TRACEN Petaluma IAW with this SOW and the provisions and clauses listed herein. This service includes disposal of all refuse except for regulated waste as specified herein and as required by Federal, State, and Local laws and regulations. In addition to the basic contract services, additional services may be ordered on an as-needed basis. The Contracting Officer’s Technical Representative (COR) will notify the Contractor when the additional services are needed.

1.3 OBJECTIVE

The contractor shall collect, transport, and dispose refuse and recycling materials from all containers listed in the Scope of Work Attachment (1) Container Inventory List and Collection Schedule. Material will be collected weekly from U.S. Coast Guard (USCG) Training Center (TRACEN) Petaluma located at 599 Tomales Road, Petaluma, CA 94952-4154.

2.0 SPECIFIC REQUIREMENTS/TASKS

2.1 REFUSE AND RECYCLE CUBIC YARD CONTAINERS The Contractor shall pick up and return an empty Contractor containers IAW the Scope of Work Attachment (1) Container Inventory List and Collection Schedule. The pickup shall be accomplished between the hours of 07:30 and 15:30, Monday through Friday. The Contractor will provide a total of five 20-cubic yard containers. The Contractor will remove garbage, trash, mixed paper, cardboard, metal and commingled recycling from the Contractor-furnished trash and recycling containers in the designated locations.

2.2 RELOCATION OF CONTAINERS There may be times when the Contracting Officer or Contracting Officer’s Technical Representative (COR) will require the Contractor to relocate the containers. In this event, the Contractor will be notified verbally or in writing by the Contracting Officer or the COR at least two (2) working days prior to the event. If a verbal request is made, the Contracting Officer or COR will confirm in writing. The relocation will be at no cost to the Government. The Contractor shall make every effort to relocate on a scheduled collection day to mitigate disruption to Government operations. The Government reserves the right to relocate contractor-furnished containers (at no cost to the Government), under emergency/special https://uscg-my.sharepoint-mil.us/personal/ronald_a_miller_uscg_mil/Documents/SCOPE%20PARAGRAPHS.doc

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situations, or if the Contractor does not relocate the container within the time specified (after the two (2) working day notice).

2.3 INCLEMENT WEATHER SCHEDULE During inclement weather, solid waste shall be collected in accordance with the established schedule unless specific approval to delay collections is requested by the Contractor and approved by the Contracting Officer. Such approval will normally be granted only in cases of particularly severe weather. When approval to reschedule collections is granted, the Contractor shall accomplish all missed collections within twenty-four (24) hours after the severe weather has terminated, this will be done at no additional cost to the Government. If makeup collections cannot be made within twenty-four

(24) hours, the Contractor shall resubmit a revised schedule to the Contracting Officer for approval.

2.4 WASTE DISPOSAL The Contractor shall dispose of all waste collected in accordance with applicable Local, State, and Federal laws and regulations. The Contractor shall be responsible for all fees associated with waste disposal.

2.5 CONTAINER REPAIR/REPLACEMENT When directed by the COR, the Contractor shall replace or repair all containers determined by the COR to be unserviceable due to damaged lids, missing wheels, legs, lid-opening devices, rusted out bottoms, or unsightly appearance.

The Contractor shall perform such replacements and repairs within five (5) workdays upon receipt of the written notification from the COR, and at no additional cost to the Government.

When directed by the COR, the Contractor shall replace any container that the COR determines to be unsanitary. Such replacements and repairs shall be performed by the Contractor within five (5) workdays upon receipt of the written notification from the COR, and at no additional cost to the Government.

2.6 MISSED PICKUPS The Contractor shall collect solid wastes at missed scheduled pickup stations within twenty-four (24) hours after discovery by the Contractor's quality control program or notification by the COR.

3.0 CONTRACTOR PERSONNEL

3.1 QUALIFIED PERSONNEL

The Contractor must provide qualified personnel to perform all requirements specified in this

SOW.

3.2 CONTINUITY OF SUPPORT

The Contractor must ensure that the contractually required level of support for this requirement is always maintained. The Contractor must ensure that all contract support personnel are present for all hours of the workday. If for any reason the Contractor staffing levels are not maintained due to vacation, leave, appointments, etc., and replacement personnel will not be provided, the Contractor must provide e-mail notification to Government Technical Representative prior to employee absence. Otherwise, the Contractor must provide a fully qualified replacement.

3.3 EMPLOYEE IDENTIFICATION

Contractor employees visiting Government facilities must wear an identification badge that, at a minimum, displays the Contractor name, the employee’s photo, name, and badge expiration

LAST UPDATED: 08/15/2024 PAGE 3/4

date. Visiting Contractor employees must comply with all Government escort rules and requirements. All Contractor employees must identify themselves as Contractors when their status is not readily apparent and display all identification and visitor badges in plain view above the waist at all times.

3.4 EMPLOYEE CONDUCT

Contractor’s employees must comply with all applicable Government regulations, policies, and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, wearing of parts of DHS uniforms, and possession of weapons) when visiting or working at Government facilities. The Contractor must ensure Contractor employees always present a professional appearance and that their conduct must not reflect discredit on the United States or the Department of Homeland Security. The Project Manager must ensure Contractor employees understand and abide by Department of Homeland Security established rules, regulations and policies concerning safety and security.

3.5 REMOVING EMPLOYEES FOR MISCONDUCT OR SECURITY REASONS

The Government may, at its sole discretion (via the Contracting Officer*), direct the Contractor to remove any Contractor employee from DHS facilities for misconduct or security reasons.

Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

4.0 OTHER APPLICABLE CONDITIONS

4.1 SECURITY

Contractor access to classified information is not currently required under this SOW.

4.2 PERIOD OF PERFORMANCE

The period of performance for this contract is from May 15, 2024 to July 31, 2024.

4.3 PLACE OF PERFORMANCE

The primary place of performance is U.S. Coast Guard Training Center Petaluma located at 599 Tomales Road, Petaluma, CA 94952-4154,

4.4 HOURS OF OPERATION

Contractor employees must generally perform all work between the hours of 0730 through 1530 PST, Monday through Friday (except Federal holidays). However, there may be occasions when Contractor employees must be required to work other than normal business hours, including weekends and holidays, to fulfill requirements under this SOW.

4.5 TRAVEL

Additional travel, outside the tasks, is not required for this requirement.

4.6 GENERAL REPORT REQUIREMENTS

The Contractor must provide all written reports in electronic format with read/write capability using applications that are compatible with DHS workstations (Microsoft Office Applications).

4.7 PERMIT, TAXES, LICENSES, ORDINANCES AND REGULATIONS.

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The Contractor shall, at the Contractor's expense, obtain all necessary permits, give all notices, pay all license fees and applicable taxes, and comply with municipal, state, federal laws, ordinances, rules, and regulations applicable to the services under this contract.

4.8 ENVIRONMENTAL REGULATION:

The Contractor shall comply with all Federal, State, and local environmental laws and regulations. In case of a conflict among these laws and regulations, the most stringent law or regulation shall apply. If, as a result, of Contractor noncompliance with any applicable environmental law or requirement, the government incurs any cost, (e.g., the cost of cleaning up a hazardous waste spill); the Contractor shall indemnify the government and provide reimbursement for these costs. If a federal, state, or regulatory agency assesses any fine, penalty, or fee against the government that is attributable to Contractor noncompliance with any environmental law or requirement, the Contractor shall indemnify the Government for the amount of the fine and other government costs attributable to the violation. In the event of Contractor noncompliance with any applicable environmental law or regulation, the Contracting Officer will determine whether the Government or the Contractor is responsible for abating or correcting the violation. This provision is not intended in any way to waive the government's rights under any other provision of the contract. For concerns or questions contact the Government Representative.

4.9 VEHICLE MARKINGS:

In order to clearly identify Contractor vehicles, the company name must be displayed on each vehicle in a manner and size that is clearly visible. All vehicles must display a valid state license plate. All vehicles and personnel are subject to search and seizure of contraband and/or unauthorized Government property. Contractor vehicles (Contractor-owned and personal), Contractor employees, and their personal property shall be subject to searches upon entering or leaving the Installation.

4.10 SERIOUS ACCIDENT AND INCIDENT REPORTING:

The Contractor (to include sub- contractors) shall report all accidents and incidents, including occupational illnesses and injuries, encountered while performing work under this contract. Only emergency medical care is available in Government facilities to Contractor employees who suffer on-the-job injury or disease. Any emergency medical care shall be provided at the Contractor's expense. All accidents resulting in death, trauma, or occupational disease must be reported immediately to the Government Representative. Charges for medical care will be at the prevailing rate and at the Contractor's expense.

5.0 GOVERNMENT FURNISHED RESOURCES

The Government will not furnish any resources to the Contractor in support of this contract.

6.0 CONTRACTOR FURNISHED PROPERTY

The Contractor must furnish all facilities, materials, equipment, and services necessary to fulfill the requirements of this contract.