3c_PWS_Elevator Insp.pdf

PERFORMANCE WORK STATEMENT

FOR ELEVATOR INSPECTION SERVICE

COAST GUARD ACADEMY, NEW LONDON, CT

1. SCOPE OF WORK

The contractor shall provide all labor, material, transportation and supervision to assure effective performance of all inspection services for the 16 elevators and 6 personnel lifts detailed in Technical Exhibit 1 and issue Certificates of Inspection as warranted.

2. STANDARDS

The routine and periodic inspections/tests shall be conducted in accordance with the

American Society of Mechanical Engineer, ASME A17.1 Safety Code for Elevators, ASME

A17.2 Guide for Inspection of Elevators, Escalators, and Moving Walks, ASME A17.3 Safety

Code for Existing Elevators and Escalators, ASME 18.1 Safety Standard for Platform Lifts and

Stairway Chairlifts and Connecticut Laws and Rules Regulating Elevators. Routine and periodic inspections/tests shall include a review of the overall elevator system based on engineering practices common to the vertical transportation industry; safety code compliance, firefighters’ service, ADAAG requirements, any recommended upgrades, enhancements and/or modernization. Routine and periodic inspections/tests shall include review of the present preventative maintenance program, to determine coverage and conditions in the form of frequency, technical approach and repair techniques.

3. INSPECTIONS AND TESTS

A. Safety Inspections

No-load, full-load and/or tests shall be performed as required by the standards detailed in paragraph 2. The Coast Guard Academy’s existing elevator maintenance contractor shall be responsible for conducting the tests. The inspection form GSA 55, Certification of Elevator

Inspection, (Technical Exhibit 2), shall be used to document the certification of inspection of the elevators.

B. Maintenance Inspections

Maintenance inspections shall be made of each elevator system. The inspection contractor shall inspect each elevator and elevator system for maintenance deficiencies. The contractor shall record the results of each inspection using a checklist format equal to the checklists provided in Appendix A to ASME A17.2, Guide for Inspection of Elevators, Escalators, and Moving Walks. This form shall include a section where the contractor shall record specific deficiencies and/or recommendations. The contractor shall submit a blank copy of their Elevator Inspection Checklist Form to the Government’s Contracting Officer’s

Representative (COR) for the government’s approval. This blank form shall be submitted to the

COR within 10 calendar days after award of the contract.

4. SCHEDULING WORK

The contractor shall schedule inspection visits at least 15 days in advance. The schedule of appointments shall be submitted to the COR.

5. TRAVEL

Unit prices must include all travel costs.

6. REINSPECTION AND TESTING

Reinspections are sometimes required in the event work needed to be performed (as a result of an inspection) requires a reinspection (i.e. safety certification, cable replacement, repairs to correct safety deficiencies). The inspection contractor will be notified by the COR to perform a reinspection. The reinspection will normally be scheduled within 5 business days after the completion of the corrective work. The COR is responsible for notifying the elevator service maintenance personnel to be present during the reinspection. A reinspection appointment shall be scheduled by the COR with the inspection contractor and payment shall be made at the same rate as the inspection price specified in the Pricing Schedule.

7. EMERGENCY CONDITIONS

Any condition found affecting the immediate safety of the passengers or elevator equipment shall be reported immediately to the COR. Within 24 hours a written report, clearly listing the defects found and the action recommended, shall be submitted to the COR. A copy of the report shall also be provided to the Contracting Officer.

8. INSPECTION/REINSPECTION REPORTS

A. A separate inspection report shall be prepared for each inspection or reinspection visit.

If an inspection report is not submitted within the time frame listed below, the report shall be deemed not current and a reinspection must be performed at no additional expense to the

Government. A signed copy of the report shall be forwarded to the COR.

B. The Certificate of Elevator Inspection (GSA Form 55) shall be sent to the COR within two weeks after completion of the inspection/reinspection. If the elevator(s) did not pass inspection, the COR shall be notified verbally at the time of the visit, and in writing within 5 days of the visit.

9. COMPLIANCE

Without additional cost to the Government, the contractor shall (a) fully comply with all local, city, state and federal laws, regulations and ordinances and (b) be liable for all applicable federal state and local taxes and (c) obtain and pay for all permits and licenses necessary for performance under this contract.

10. LIABILITY ON TESTS

The contractor will not be liable for damage to Government equipment being tested when the damage results directly from or as a result of the tests specified in this contract and not due to negligence by the inspection contractor, his agents or employees.

11. QUALIFICATION OF CONTRACTOR INSPECTORS

A. The contractor's inspectors must have at least 3 years successful experience in the inspection of elevators and elevator systems of the kind to be inspected under this contract.

B. The contractor's inspectors must possess an ASME-QEI Certificate (American Society of Mechanical Engineers - Qualified Elevator Inspector). The contractor must submit copies of the inspectors' certificates with his proposal to the Contracting Officer.

C. The inspection contractor's inspectors must be performing work solely in the inspection of elevators. The contractor's inspectors cannot perform elevator maintenance work on any elevator units or systems covered by this contract during this inspection contract period. The

Contracting Officer will utilize the documentation submitted to verify contractor responsibility.

12. SUMMARY OF SUBMITTALS

Submission Date Due

Contractor’s Elevator Inspection Within 10 calendar days from

Checklist Form award of contract

Finding of Emergency Condition Immediately, verbally

Within 24 hrs, typed

Failure of Inspection Immediately, verbally

(Elevator Inspection Checklist Form) Within 5 days, written report

Inspection Report Within 2 weeks of inspection

(Elevator Inspection Checklist Form) Typed

Certificate of Elevator Within 2 weeks of inspection.

Inspection (GSA 55)

13. PERIOD OF TESTS AND INSPECTIONS

Tests and inspections shall be performed during the month June of each performance period.