12f_Requirements Documentation_elevator inspection.pdf

1. This is a Combined Synopsis/Solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, Acquisition of Commercial Items, FAR Part 13, Simplified Acquisition Procedures and FAR 17.2 Options supplemented with additional information included in this notice. This announcement constitutes only the solicitation; proposals and a written formal quotes will be received via email to Katherine.m.discenza@uscg.mil & alfred.chaney@uscg.mil & will be sent no later than Feb 24, 2026 8:00 am EST.

2. The Solicitation 70Z03926QCGA00006 is issued as a Request for Quotation (RFQ).

Submit written offers only (on SF 1449 or formal quote pdf.), oral offers will not be accepted. This Combined Synopsis/Solicitation requires registration with the System for Award Management (SAM) at the time a quote is submitted, excluding outlined in

FAR 4.1102(a). Registration information can be found at https://www.sam.gov/SAM/.

3. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-06 / Effective Date

10/01/2025. The complete text of any of the clauses and provisions may be accessed in full text at https://www.acquisition.gov/browse/index/far

4. This procurement is a 100% Total Small Business Set-Aside and the associated

North American Industry Classification System (NAICS) Code is 333921 Elevator and

Moving Stairway Manufacturing with Size Standard is 1000. Product Service Code:

C213 Architect and Engineering- General: Inspection (non-construction). The

United States Coast Guard (USCG) Academy located at:

USCG Academy

15 Mohegan Avenue

New London, CT 06320-8100

6. Performance Work Statement (PWS):

The contractor shall provide all labor, material, transportation and supervision to assure effective performance of all inspection services for the 16 elevators and 6 personnel lifts detailed in Technical Exhibit 1 and issue Certificates of Inspection as warranted for safety inspections, maintenance inspections, reinspection and testing, and inspection/reinspection reports provided, e.g. to all conditions per PWS.

Please read PWS for further details regarding this requirement and the requirement shall be inspected and assured the services are 100% completed and rendered.

mailto:Katherine.m.discenza@uscg.mil mailto:alfred.chaney@uscg.mil https://www.sam.gov/SAM/ https://www.acquisition.gov/browse/index/far https://www.census.gov/naics/ https://www.sba.gov/document/support--table-size-standards http://support.outreachsystems.com/resources/tables/pscs/

7. Service Contract Act Wage Determination No. WD 2015-4111 (Rev.-33) was first posted on SAM.gov on 12/03/2025, applies to this acquisition and will be incorporated into the resulting contract. The contractor shall identify the Wage

Category in their offer.

8. Quotes:

All quotes shall include detailed breakdown of the cost and reference the Base + 4 option yearly cost per Period of Performance.

Estimated POP

1-May-2026-30-Apr-2027 (Base)

1-May-2027-30-Apr-2028 (Option1)

1-May-2028-30-Apr-2029 (Option 2)

1-May-2029-30-Apr-2030 (Option 3)

1-May-2030-30-Apr-2031 (Option 4)

*Please note, options can be negotiated at any time if the government requires reduced periods of options. All periods shall be FFP -Firm Fixed Priced yearly amounts that include:

Example:

1. Labor (inspections, maintenance,travel e.g.)

2. Parts / Material costs shall be referenced as optional estimated pricing and shall be separate from the official quote.

Yearly cost for Base Period: $xxxx.xx, Option 1 $xxxx.xx etc.

Quotes shall be specific to the nature of this requirement. Quote shall not be in email format.

If subcontracting – interested parties shall include the contractor information they are choosing to use. That will be a requirement for meeting technical acceptance as they shall be actively registered in SAM.

Submission of a quote that does not contain all items requested and spelt out may result in elimination from consideration of award. Offerors must submit each item of quote in a separate electronic attachment (certs, quote, past performance e.g.) clearly identified as described below. Offerors are responsible for including sufficient details to permit a complete and accurate evaluation of each quote.

https://sam.gov/wage-determination/2015-4111/33

Pricing shall be submitted as requested in the Schedule of Services. Total price will be evaluated by the Government. The proposed price should reflect a clear understanding of the requirements; it is consistent with the various elements of the offer.

*Section B Offerors Representations and Certifications: A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically). An offeror shall complete only paragraph (b) of this provision if the offeror has completed the annual representations and certifications electronically at www.sam.gov. All Offerors shall be registered and current in the System for Award

Management (SAM) database.

- Reference Active UEI in SAM on your Quote and the registration shall be active status.

8a. Technical Proposal: Offeror shall submit company's detailed technical approach and methodology for completing all requirements of the Scope of Work (SOW). The

Technical Volume shall not exceed thirty (2) pages in length, with 12-point font. Page limitation includes any drawings, charts, pictures, etc., and excludes section dividers, table of contents, figures/tables, glossary of terms and cross-referencing indices and resumes -all of which are not considered content pages.

8b. Key Personnel - Identify all key personnel, experience and qualifications. Provide the Department of Labor Classification for each and identify the labor classification on the include Wage Determination. Provide the Hourly and Overtime Wages for Key

Personnel for each contract period of performance. Labor can be formulated into the labor section of the quote.

8d. BASIS FOR AWARD

The Government will award a firm fixed priced contract to a responsive offeror (who submits all required submissions on time), whose past performance does not pose a risk to the Government, and whose offer is Technically Acceptable. An offer is technically acceptable if its technical capabilities conform to the Government's

Performance Work Statement or listed specs whichever is applicable to the buy.

Site Visit is not required.

Offerors understand that their quote is ranked by price and technical acceptance;

however, pursuant to applicable acquisition regulations and/or departmental guidelines, Buyers may use criteria other than price to evaluate offers. Accordingly, http://www.sam.gov/ please note that, to the extent required by applicable regulations and/or guidelines, award will be made to the offeror responsible whose offer conforming to the solicitation will be most advantageous to the Buyer on the basis of price, technical capability, delivery.

*Lowest Price Technically Acceptable (LPTA)

9. All quotes are due at 8:00 AM EST 24-February-2026.

10. The Government will award a Firm-Fixed Price contract resulting from this combined synopsis/solicitation to the responsible offeror whose offer conforming to the synopsis/solicitation will be most advantageous to the Government, price and other factors considered.

11. Site visit information:

12. After the award is determined and issued, invoices will be completed through the

IPP @ www.ipp.gov for invoice payments.

13. Access to the Facility: Personnel are required to have “real” ID (Driver’s License) with the star.

12. The Government reserves the right to cancel this solicitation at any time.

http://www.ipp.gov/